Reception & Office Administrator Job at Office Angels (Wimbledon)

New

Office Administrator

Theradaptive is revolutionizing the field of therapeutic delivery with a pipelin...

Location

United States , Frederick

Salary:

50000.00 - 66000.00 USD / Year

Theradaptive

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
candidates with significant relevant work experience in lieu of a degree will be considered
2-4 years of experience as an Office Administrator, Administrative Assistant, or similar role
Demonstrated commitment to promoting positive, healthy corporate culture and environment
Excellent communication and interpersonal skills required
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Highly organized with strong attention to detail, and multitasking and prioritization skills
Ability to handle sensitive information with confidentiality and professionalism

Job Responsibility

Oversee daily office administrative functions including receiving guests, mail and packages, facilitating staff lunches, receiving/routing phone calls, and assisting with the administration of the corporate phone system
Ensure that office supplies are appropriately stocked, including sourcing and procuring office and kitchen supplies
Provide administrative support to the HR department by scheduling interviews, booking travel for candidates, and helping with planning, purchasing, and execution of staff events
Serve as lead Purchaser. Place orders upon request for general office and lab/technical supplies. Partner with Accounting to set up vendors and maintain audit-ready records
Coordinate with senior management to plan, coordinate, and administer quarterly Senior Leadership Team (SLT) meetings, including agenda development, catering, and travel logistics
Assist executive team and visitors by facilitating correspondence and booking of flight, lodging, and meals
Primary responsibility for maintaining clean and orderly administrative and common spaces (kitchen/lunchroom, reception, and conference rooms)
Maintain and administer the THX Account License Database, including regularly updating user records, tracking license availability and usage, and accurately assigning or reassigning software licenses to employees based on role and business needs
Support Facilities Coordinator to track and address facilities-related requests and troubleshooting
Primary point of contact on maintenance and repair of office equipment including audiovisual devices and printers

Fulltime

New

Office Administrator / Accounting Assistant

We are looking for an organized and detail-oriented Office Administrator / Accou...

Location

United States , Christiana

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative experience in an office environment
Working knowledge of accounts payable and accounts receivable processes
Experience coding invoices and assisting with expense report processing
Strong attention to detail with the ability to maintain accuracy across multiple tasks
Comfortable performing receptionist duties and interacting professionally with employees, candidates, and visitors
Typing speed of 45 to 60 words per minute with solid data entry skills
Fluency in spoken and written Spanish necessary for this role

Job Responsibility

Manage day-to-day front desk and office support activities, including greeting visitors and maintaining a well-organized reception area
Assist with accounts payable and accounts receivable tasks by reviewing documentation, entering financial data, and helping keep records accurate and up to date
Code invoices appropriately and prepare them for timely processing in accordance with established procedures
Process employee expense reports and verify supporting information before submission for payment or reconciliation
Support onboarding activities by welcoming incoming employees, confirming completion of required paperwork, and coordinating distribution of uniforms
Respond to administrative requests from internal teams and help maintain organized files, records, and office documentation
Communicate with vendors, employees, and other contacts regarding routine billing, payment, and administrative inquiries
Provide general clerical support such as data entry, typing, and document preparation to keep office operations running smoothly

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

New

Front Desk Reception Administrator

The Front Desk Reception Administrator contributes to the success of the Company...

Location

United States , Fort Worth

Salary:

21.00 - 26.00 USD / Hour

Amentum

Expiration Date

Until further notice

Requirements

High school diploma required
1-3 years of experience in a Corporate environment
US citizenship is required
Demonstrated proficiency in administrative and clerical procedures
Demonstrated proficiency in customer service principles and practices
Demonstrated proficiency in Microsoft Outlook and relevant software applications
Excellent verbal communication skills
Excellent organizational skills
Excellent interpersonal skills
Ability to exercise independent judgment in emergency situations where appropriate personnel are unavailable

Job Responsibility

Maintain a high level of professionalism while welcoming and signing in/out visitors, customers, vendors, and employees via electronically (iLobby app) or manually, determining the nature and purpose of the visit
Screen calls and take messages
forward to the appropriate person(s)/department(s) to determine the best course of action
Maintains security by following procedures, monitoring logbook, and issuing building and various access cards for garage parking and/or visitor badges
Coordinate and organize meetings, reserve conference rooms via Microsoft Outlook, and maintain organization's business equipment
Assist employees with reserving offices and workstations via HqO app
Interact well with and respond appropriately to high-level personnel both inside and outside of the organization to include senior level management, government officials, foreign dignitaries, commanding officers, etc
Order, inventory, and stock kitchen/office supplies in designated areas
Receive, sort, stamp and distribute incoming mail and packages to the appropriate person(s)/department(s)
Serves as administrative liaison with others within and outside the company regarding administrative issues and performs additional administrative duties, as required

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance

Fulltime

Office Administrator

Are you a highly organized individual who thrives on managing office operations ...

Location

Greece , Athens

Salary:

Not provided

Randstad

Expiration Date

July 30, 2026

Requirements

At least 1 year previous experience in a similar role
excellent time management skills
ability to prioritize and multitask
positive attitude and flexibility
detail oriented and discreet
team player
Degree in Business Administration, Secretarial Studies, or a related field
Excellent knowledge of MS Office (Word, Excel, PowerPoint) and familiarity with electronic filing systems
Fluency in both Greek and English (written and spoken)

Job Responsibility

Office & Reception Management: Greet clients and partners, manage the switchboard, and handle incoming/outgoing corporate correspondence (emails, couriers)
Project Administrative Support: Organize, digitize, and archive technical documents, contracts, and project files
Schedule Coordination: Manage the office calendar and schedule appointments between executives, engineers, and clients
Procurement & Supplies: Monitor and replenish office supplies and inventory
Accounting Support: Collect, register, and organize invoices/receipts, forwarding them to the accounting department

Fulltime

Project And Office Administrator

Are you an organised and energetic individual looking to join a vibrant team? Ou...

Location

United Kingdom , City Of London

Salary:

35000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

2-3 years of experience in a similar role
Highly organised and able to prioritise tasks effectively
Attention to detail and strong communication skills (both written and verbal)
Friendly, polite, bubbly, and confident

Job Responsibility

Administrative Support: Assist the Project Director and Construction team with various tasks, ensuring smooth project execution
Purchase Orders: Prepare and distribute Purchase Orders while collating and verifying Subcontractor invoices
Document Management: Manage drawing folders and schedules, ensuring they are up to date in SharePoint and on-site
Site Files Preparation: Prepare Site Files and Operation & Maintenance Manuals (O&MMs) for easy access
Access Coordination: Arrange building access for personnel and suppliers, ensuring seamless operations
Timesheet Management: Oversee temporary staff timesheets and manage authorizations efficiently
Client Variation Orders: Manage and communicate Client Variation Orders promptly with the Accounts department
Welcome visitors and manage the reception area with a friendly demeanour
Handle company correspondence, including phone calls, emails, letters, and packages
Maintain inventory of office supplies, including stationery and multimedia equipment

Fulltime

Office Administrator

As Specialist Office Administration Support in Munich, you will be responsible f...

Location

Germany , Munich

Salary:

Not provided

Sportradar

Expiration Date

Until further notice

Requirements

Minimum of 3 years' experience from facilities or office management
Customer in centricity, high-level communication, interpersonal, and problem-solving skills
Demonstrated ability to manage multiple priorities and deliver results in a fast-paced environment
Proficiency in HRIS systems, Microsoft Office Suite, and other relevant applications used in HR and Finance
German and English fluent

Job Responsibility

Ensure smooth cooperation with the People Advisors, Centre of Excellences (CoEs) and People Operations
input to processes and ways of working where applicable
actively drive change in the people teams
General, administrative organizational and secretarial tasks, hereunder also some reception activity
Responsible for local attendance management in Timesystem, sick leave reporting and any other absence requests where local PA is escalation point
Post and parcels
Managing travel expense reports and act as payroll support where needed
Participation in the planning and execution of various employee events
Preparation and support of internal/external meetings in the office
Responsible for all vendors locally in Munich, hereunder, SLAs, scope and daily/weekly communication

Fulltime

Office Administrator

We are looking for an experienced Office Administrator to oversee daily business...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in a related field
At least 5 years of administrative and supervisory experience, ideally within a legal or other services setting
Strong verbal and written communication skills, with the ability to work effectively across all levels of the organization
Proficiency with Microsoft Office applications and confidence using business technology tools
Demonstrated analytical thinking and sound problem-solving capability
Ability to manage competing priorities, stay organized under pressure, and meet changing business demands
High level of initiative, attention to detail, and commitment to collaborative teamwork
Flexibility to work regular scheduled hours and additional time when needed

Job Responsibility

Lead hiring coordination for staff in partnership with Human Resources, supporting candidate selection and onboarding activities
Organize training, orientation, and ongoing development initiatives for staff, while also assisting with attorney onboarding and office integration
Oversee the performance review cycle for office employees and help address employee relations matters, including recognition, coaching, disciplinary actions, and separations in collaboration with Human Resources
Manage administrative budgeting by supporting annual operating and capital planning, monitoring expenses, and reviewing spending against budget expectations
Support financial operations through billing coordination, collections tracking, accounts receivable reporting, cash receipt monitoring, and review of related office financial data
Administer vendor payments and check processing, assist with banking and trust-related matters, and partner with Procurement on service and supply agreements
Supervise office services such as reception, mail handling, document distribution, supply management, scanning, and conference call coordination to ensure smooth daily operations
Coordinate workspace maintenance, office moves, repairs, landlord communications, asset tracking, and safety and security practices for the physical office environment
Interpret and apply local office procedures, oversee records and information management processes, and evaluate operational needs to improve resource allocation and administrative effectiveness

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Office Administrator

The Office Administrator supports the day-to-day operations of the Green Dot Lab...

Location

United States , Boulder

Salary:

22.00 - 24.00 USD / Hour

Green Dot Labs

Expiration Date

Until further notice

Requirements

High school diploma or GED required
additional administrative or office support experience preferred
1–3 years of experience in office administration, reception, hospitality, or administrative support preferred
Strong organizational skills and attention to detail
Professional, friendly, and service-oriented demeanor
Strong written and verbal communication skills
Ability to manage multiple tasks and shift priorities as needed
Proficiency in Microsoft Office or similar business tools
Ability to work independently and take initiative in a fast-paced environment
Reliable transportation required

Job Responsibility

Centrally manage travel plans, calendars, logistics, booking, changes, itineraries, and travel support across air travel, accommodations, in-market transportation, seeking opportunities to accumulate rewards, provide additional user benefits and streamline expenses for up to a dozen team members
Support corporate housing needs like cleaner, schedule, and supplies
Support leaders with assigned administrative tasks, including expense reports, document preparation, and general coordination needs
Assist with scheduling support, meeting preparation, and follow-up on administrative action items
Support administrative and logistical needs tied to office operations and special projects
Manage the main office phone line, general email inbox, and Microsoft Teams office chat, ensuring timely responses, appropriate routing of messages, and clear communication of general office updates
Maintain a clean, organized, and welcoming office environment across meeting rooms, kitchen, café, and common areas
Coordinate office supplies, groceries, snacks, refreshments, and shared-use items, and help ensure spaces remain stocked and presentable between scheduled cleanings
Support internal office culture and employee experience efforts, including lunches, celebrations, and team gatherings
Coordinate with vendors, building contacts, service providers, and facilities staff on routine office needs, including routing facilities-related issues to the appropriate internal or external contact

Fulltime

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Reception & Office Administrator

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