Reception & Office Administrator Job at Office Angels (Wimbledon)

Reception & Office Administrator

Proactive and personable Reception & Office Administrator to ensure smooth day-t...

Location

United Kingdom , Wimbledon

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Minimum GCSEs (A*-C / 9-4) in English and Maths or equivalent
Previous experience in reception or administration is beneficial
Strong communication skills across all levels
Confident problem-solver with a proactive, can-do attitude
Proficient in Microsoft Office Suite

Job Responsibility

Answer and direct incoming calls, take messages
Welcome and assist clients and visitors
Manage deliveries, distribute post, handle print room activities
Prepare and service meeting rooms including catering
Conduct daily office walkthroughs
Maintain office supplies and groceries
Report maintenance issues
Perform health and safety checks
Source quotes for new supplier contracts
Organise monthly social events

Fulltime

Reception & Office Administrator

Our client is seeking a proactive and personable Reception & Office Administrato...

Location

United Kingdom , Wimbledon

Salary:

28000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Minimum GCSEs (A*-C / 9-4) in English and Maths or equivalent
Previous experience in reception or administration is beneficial but not essential
Strong communication skills across all levels
Confident problem-solver with a proactive, can-do attitude
Proficient in Microsoft Office Suite

Job Responsibility

Answer and direct incoming calls, take messages as needed
Welcome and assist clients and visitors
Manage deliveries, distribute post, and handle print room activities
Prepare and service meeting rooms, including catering arrangements
Conduct daily walkthroughs to ensure the office is clean, stocked, and ready for the day
Maintain office supplies and groceries within budget
Report maintenance issues and coordinate contractor access
Perform health and safety checks
Source quotes for new supplier contracts
Organise monthly social events and internal communications

Fulltime

New

Project And Office Administrator

Are you an organised and energetic individual looking to join a vibrant team? Ou...

Location

United Kingdom , City Of London

Salary:

35000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

2-3 years of experience in a similar role
Highly organised and able to prioritise tasks effectively
Attention to detail and strong communication skills (both written and verbal)
Friendly, polite, bubbly, and confident

Job Responsibility

Administrative Support: Assist the Project Director and Construction team with various tasks, ensuring smooth project execution
Purchase Orders: Prepare and distribute Purchase Orders while collating and verifying Subcontractor invoices
Document Management: Manage drawing folders and schedules, ensuring they are up to date in SharePoint and on-site
Site Files Preparation: Prepare Site Files and Operation & Maintenance Manuals (O&MMs) for easy access
Access Coordination: Arrange building access for personnel and suppliers, ensuring seamless operations
Timesheet Management: Oversee temporary staff timesheets and manage authorizations efficiently
Client Variation Orders: Manage and communicate Client Variation Orders promptly with the Accounts department
Welcome visitors and manage the reception area with a friendly demeanour
Handle company correspondence, including phone calls, emails, letters, and packages
Maintain inventory of office supplies, including stationery and multimedia equipment

Fulltime

Office Administrator

As Specialist Office Administration Support in Munich, you will be responsible f...

Location

Germany , Munich

Salary:

Not provided

Sportradar

Expiration Date

Until further notice

Requirements

Minimum of 3 years' experience from facilities or office management
Customer in centricity, high-level communication, interpersonal, and problem-solving skills
Demonstrated ability to manage multiple priorities and deliver results in a fast-paced environment
Proficiency in HRIS systems, Microsoft Office Suite, and other relevant applications used in HR and Finance
German and English fluent

Job Responsibility

Ensure smooth cooperation with the People Advisors, Centre of Excellences (CoEs) and People Operations
input to processes and ways of working where applicable
actively drive change in the people teams
General, administrative organizational and secretarial tasks, hereunder also some reception activity
Responsible for local attendance management in Timesystem, sick leave reporting and any other absence requests where local PA is escalation point
Post and parcels
Managing travel expense reports and act as payroll support where needed
Participation in the planning and execution of various employee events
Preparation and support of internal/external meetings in the office
Responsible for all vendors locally in Munich, hereunder, SLAs, scope and daily/weekly communication

Fulltime

Office Administrator

We are looking for an experienced Office Administrator to oversee daily business...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in a related field
At least 5 years of administrative and supervisory experience, ideally within a legal or other services setting
Strong verbal and written communication skills, with the ability to work effectively across all levels of the organization
Proficiency with Microsoft Office applications and confidence using business technology tools
Demonstrated analytical thinking and sound problem-solving capability
Ability to manage competing priorities, stay organized under pressure, and meet changing business demands
High level of initiative, attention to detail, and commitment to collaborative teamwork
Flexibility to work regular scheduled hours and additional time when needed

Job Responsibility

Lead hiring coordination for staff in partnership with Human Resources, supporting candidate selection and onboarding activities
Organize training, orientation, and ongoing development initiatives for staff, while also assisting with attorney onboarding and office integration
Oversee the performance review cycle for office employees and help address employee relations matters, including recognition, coaching, disciplinary actions, and separations in collaboration with Human Resources
Manage administrative budgeting by supporting annual operating and capital planning, monitoring expenses, and reviewing spending against budget expectations
Support financial operations through billing coordination, collections tracking, accounts receivable reporting, cash receipt monitoring, and review of related office financial data
Administer vendor payments and check processing, assist with banking and trust-related matters, and partner with Procurement on service and supply agreements
Supervise office services such as reception, mail handling, document distribution, supply management, scanning, and conference call coordination to ensure smooth daily operations
Coordinate workspace maintenance, office moves, repairs, landlord communications, asset tracking, and safety and security practices for the physical office environment
Interpret and apply local office procedures, oversee records and information management processes, and evaluate operational needs to improve resource allocation and administrative effectiveness

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Office Administrator

The Office Administrator supports the day-to-day operations of the Green Dot Lab...

Location

United States , Boulder

Salary:

22.00 - 24.00 USD / Hour

Green Dot Labs

Expiration Date

Until further notice

Requirements

High school diploma or GED required
additional administrative or office support experience preferred
1–3 years of experience in office administration, reception, hospitality, or administrative support preferred
Strong organizational skills and attention to detail
Professional, friendly, and service-oriented demeanor
Strong written and verbal communication skills
Ability to manage multiple tasks and shift priorities as needed
Proficiency in Microsoft Office or similar business tools
Ability to work independently and take initiative in a fast-paced environment
Reliable transportation required

Job Responsibility

Centrally manage travel plans, calendars, logistics, booking, changes, itineraries, and travel support across air travel, accommodations, in-market transportation, seeking opportunities to accumulate rewards, provide additional user benefits and streamline expenses for up to a dozen team members
Support corporate housing needs like cleaner, schedule, and supplies
Support leaders with assigned administrative tasks, including expense reports, document preparation, and general coordination needs
Assist with scheduling support, meeting preparation, and follow-up on administrative action items
Support administrative and logistical needs tied to office operations and special projects
Manage the main office phone line, general email inbox, and Microsoft Teams office chat, ensuring timely responses, appropriate routing of messages, and clear communication of general office updates
Maintain a clean, organized, and welcoming office environment across meeting rooms, kitchen, café, and common areas
Coordinate office supplies, groceries, snacks, refreshments, and shared-use items, and help ensure spaces remain stocked and presentable between scheduled cleanings
Support internal office culture and employee experience efforts, including lunches, celebrations, and team gatherings
Coordinate with vendors, building contacts, service providers, and facilities staff on routine office needs, including routing facilities-related issues to the appropriate internal or external contact

Fulltime

Front Office Administrator

Are you a naturally welcoming person with a passion for organization and a desir...

Location

Greece , Chalandri

Salary:

Not provided

Randstad

Expiration Date

June 29, 2026

Requirements

1-2 years experience in a similar position
professional behavior
strong communication skills, written and oral
multitasking and organizational skills
ability to set priorities and take initiative
expertise in attention to detail and proactive planning
Proven work experience in a similar role such as reception, secretarial, or customer service
Fluency in both Greek and English (written and verbal)
Proficiency in MS Office (Word, Excel, Outlook) and general computer literacy.

Job Responsibility

Front Desk & Customer Service: Warmly welcoming visitors, clients, and partners, ensuring an exceptional customer service experience
Administrative Support (Admin): Managing daily correspondence, archiving documents, and handling general office administrative tasks
Communication Management: Managing the switchboard (filtering and forwarding calls) as well as handling corporate emails
Organization & Coordination: Managing the team's meeting calendar with clients and maintaining a pristine and organized reception area.

Office Administrator

We are looking for a dependable Office Administrator to provide on-site support ...

Location

United States , Irving

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office administration, front desk support, reception, or a similar administrative role
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
High level of accuracy and attention to detail when handling documents, schedules, and office records
Clear verbal and written communication skills with a detail-oriented approach to internal and external interactions
Ability to work independently, stay dependable, and follow through on assigned responsibilities with minimal supervision
Experience supporting calendars, document control, and general office coordination tasks
Comfort with conference room preparation, receptionist duties, and answering inbound calls as needed

Job Responsibility

Oversee front desk and general office activity to ensure the workplace remains orderly, well-organized, and ready for daily business needs
Arrange meeting spaces for interviews, team gatherings, and internal discussions, including room preparation and reset after use
Manage administrative records by organizing files, scanning documents, and maintaining accurate office documentation
Support internal scheduling needs by coordinating calendars and helping staff stay aligned on appointments and meetings
Prepare laptops and workstation setups for incoming employees or visitors and confirm equipment is ready for use
Assist with distribution and basic readiness checks of office equipment to support smooth day-to-day operations
Provide administrative assistance for finance-related activities by organizing materials, tracking documentation, and maintaining clear records
Partner with cross-functional team members to help complete operational and administrative tasks within expected timelines

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

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