Reception & Meeting Room Technology Assistant Job at Office Angels (Edinburgh)

Facilities Assistant / Reception

We're currently recruiting a dedicated Facilities Assistant to help ensure the s...

Location

United Kingdom , Watford

Salary:

14.23 GBP / Hour

14forty

Expiration Date

Until further notice

Requirements

Previous experience in a corporate workplace, ideally with reception and meeting experience
Strong IT skills are essential
Be a brilliant communicator and easily build relationships
Have determination and resilience
Have previous experience in delivering fantastic customer service
Look smart and professional
Take individual initiative and be an excellent team player
Possess the ability to work under pressure
Have an eye for detail

Job Responsibility

To be polite, professional and friendly with all customers, clients and colleagues
ensuring the highest level of customer experience
Taking ownership of all situations by demonstrating a can-do attitude towards individual customer or client requests striving to exceeding customer expectations
Fully understand the meeting room AV infrastructure and equipment, to be first point of contact to resolve technology issues
Work with IT and raise appropriate service tickets to enable higher level faults to be resolved
Have a full understanding of which business groups are onsite and where they are located
Ensure the client is fully updated on issues and problems
Answer and direct phone calls, emails, and other inquiries with professionalism and efficiency
Co-ordinate meeting room bookings and requirement, collating data on usage
Ensure coffee machines are functional, manage milk, fruit, replenish free issue teas and coffee

What we offer

competitive pay
great perks
unrivalled opportunities for learning and development

Fulltime

Receptionist

We are looking for a dependable Receptionist to support daily front office opera...

Location

United States , Pasadena

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in a receptionist, administrative, or similar office support role.
Demonstrated ability to communicate clearly and professionally with visitors, employees, and external contacts.
Strong customer service and interpersonal skills with a welcoming and composed approach.
Excellent organizational skills with careful attention to detail and the ability to manage multiple priorities.
Comfortable working in a busy environment while maintaining accuracy and professionalism.
Proficiency with common office technology, internet-based tools, spreadsheets, and word processing applications.
Experience handling front desk responsibilities, including greeting guests and answering inbound calls.

Job Responsibility

Welcome visitors and employees at the front desk, offering attentive assistance and directing them appropriately.
Oversee guest sign-in activity and maintain appointment calendars while following established office security practices.
Receive, sort, and distribute mail and deliveries, and prepare outbound shipments with accurate documentation and labels.
Serve as a point of contact for building-related needs by coordinating with vendors and property management representatives.
Maintain neat, presentation-ready reception and meeting spaces before and after internal and external meetings.
Support Human Resources with onboarding and offboarding tasks, including coordinating logistics for incoming and departing employees.
Arrange food orders and assist with setup and coordination for meetings, events, and other office gatherings.
Manage internal scheduling needs by organizing calendars and helping coordinate meeting times and room availability.
Provide additional clerical and administrative support to the team as needed to keep office operations efficient.

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

Facilities Administrative Assistant

We are looking for a Facilities Administrative Assistant to support daily workpl...

Location

United States , Burnsville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in office administration
High school diploma or GED required
Proficiency in Microsoft Office, including Outlook, Excel, Word, Teams, and PowerPoint
Comfortable learning new systems and technology
Strong organizational skills with the ability to multitask and maintain attention to detail
Excellent communication and interpersonal skills
Proactive, collaborative, and service-oriented approach
Ability to adapt quickly in a fast-moving environment with changing priorities
Comfortable being up and moving throughout the facility during the day

Job Responsibility

Support daily office and facilities operations with a flexible, go-with-the-flow mindset
Greet visitors, customers, and vendors in a professional and welcoming manner at the main entrance
Assist with reception-style responsibilities and serve as a visible point of contact for employees
Order, stock, and maintain office and breakroom supplies, including snacks, beverages, coffee, and other essentials
Help ensure overall office upkeep and organization
Perform daily and weekly maintenance of the main coffee machine and brewing area
Support onsite and offsite meetings and events, including room setup, catering coordination, supplies, and logistics
Assist with PowerPoint presentations and communication distribution as needed
Create and maintain cubicle name tags and office signage
Maintain system for new hires and terminated employees

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Executive Assistant

A leading global advisory firm is seeking an Executive Assistant to support seve...

Location

United States , San Francisco

Salary:

100000.00 - 125000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Minimum 5+ years of experience supporting senior leaders with a strong performance record
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
High comfort level with technology, including emerging tools and AI
Proven ability to manage demanding calendars and complex travel
Experience handling confidential information with discretion
Strong attention to detail and ability to manage multiple priorities under tight deadlines
Team-oriented mindset with the ability to collaborate across groups
Resourceful, organized, and proactive self-starter with excellent problem-solving skills
Outstanding written and verbal communication abilities
Ability to follow established processes and governance requirements

Job Responsibility

Manage a high volume of meeting requests, including frequent last-minute calendar adjustments
Respond promptly to a large volume of emails and internal requests
Coordinate domestic and international travel, including air, hotel, and ground transportation
Prepare conference rooms for onsite client meetings, including A/V setup, guest reception, and catering
Plan team events, client dinners, holiday gatherings, and other internal/external functions
Support event logistics for major industry conferences, including the annual healthcare conference
Prepare and submit monthly expense reports using the firm's expense management system
Provide backup coverage for other Assistants during absences
Attend strategic meetings, take notes, and translate key insights into executive-ready presentation materials
Support recruiting coordination, including scheduling interviews and communicating with candidates

Fulltime

Facilities Coordinator

Location

United States , Redwood City

Salary:

25.00 - 27.75 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience in facilities, property management, workplace operations, hospitality, or related fields is strongly preferred
Experience with vendor management, client communication, and coordinating service providers is highly valuable
Ability to lift up to 50 lbs, move furniture, and support hands-on operational tasks
Understanding of basic building systems (HVAC, fire protection, mechanical/electrical) is a plus
Comfortable using a variety of technology platforms and ticketing systems
Strong communication, organization, and problem-solving skills
Ability to work independently, stay composed under pressure, and manage multiple priorities
Confident, energetic, flexible, and comfortable speaking in group settings or presenting information
Self-motivated with a strong sense of ownership, follow-through, and initiative

Job Responsibility

Support a collaborative, high-performance environment, contributing to a culture of teamwork, accountability, and service excellence
Conduct daily walkthroughs to ensure the office is clean, organized, and fully operational
Create, manage, and follow through on work orders – including coordinating the request, scheduling the work, and completing hands-on tasks such as moving desks, hanging photos, and supporting minor repairs
Respond to all service tickets promptly, ensuring KPI compliance and delivering exceptional customer service
Identify opportunities for operational improvements and recommend enhancements that elevate the workplace experience
Perform site inspections and assessments to ensure building procedures, safety standards, and performance measures are consistently met
Schedule and oversee repairs, maintenance, and minor work requests, ensuring timely completion and minimal disruption
Coordinate with vendors, facilities teams, and service providers, ensuring clear communication, proper direction, and seamless execution of work
Assist with vendor procurement, including obtaining quotes, coordinating services, and managing vendor relationships
Support furniture moves, workstation reconfigurations, and general office adjustments as needed

New

Office Manager

We are looking for an organized and resourceful Part time Office Manager to supp...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in office management, workplace coordination, administrative support, or a similar position
Strong ability to manage reception duties, office operations, and multiple priorities in a fast-paced environment
Hands-on experience with desktop support, including basic troubleshooting, hardware setup, and device connectivity for printers, scanners, and Wi-Fi networks
Comfortable preparing, wiping, and rebuilding computers for employee use in coordination with a broader IT team
Proficiency with Microsoft Outlook and confidence learning new tools and applications as business needs evolve
Experience supporting calendars, business travel, expense reporting, and general administrative processes
Familiarity with ordering and maintaining office supplies, working with vendors, and assisting with accounts payable-related tasks
Excellent communication skills, sound judgment, and a service-oriented approach to supporting employees and visitors

Job Responsibility

Welcome guests and employees, manage front desk activity, and ensure the office presents a welcoming and well-maintained environment each day
Oversee day-to-day workplace operations, including inventory of supplies, incoming and outgoing mail, kitchen stocking, and coordination with external service providers
Provide onsite technical assistance by setting up equipment, connecting devices to office networks, troubleshooting hardware issues, and preparing computers for employee use
Partner with building management and maintenance contacts to address repairs, office access, safety matters, and general facility needs
Support onboarding logistics by coordinating workspace readiness, submitting technology-related requests, and preparing materials for new hires
Organize meetings and internal events by arranging rooms, coordinating food service, and helping manage onsite team gatherings
Handle administrative tasks such as calendar support, travel arrangements, expense submission, and preparation of business documents
Contribute to a positive employee experience by assisting with desk setup, welcome materials, and office initiatives that promote an engaging workplace
Maintain accurate tracking of office equipment and liaise with remote IT support resources when additional technical escalation is needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

Receptionist

We are looking for an experienced Receptionist to support a busy office in Los A...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
At least 2 years of experience in reception, office coordination, hospitality, or workplace services within a corporate or structured setting
Demonstrated customer service skills with a courteous demeanor and strong verbal and written communication
Ability to interact effectively with employees, leadership, visitors, and vendors in a fast-moving environment
Strong organizational skills with the ability to prioritize multiple tasks and work independently
Proficiency with Microsoft Office and comfort using office technology such as phone systems, visitor management tools, or room booking platforms
Ability to exercise discretion, follow established procedures, and manage front-of-house responsibilities with attention to detail
Physical ability to lift or transport materials weighing up to 25-30 pounds.

Job Responsibility

Provide consistent front desk coverage during regular business hours and serve as the primary point of contact for visitors and callers
Welcome guests, guide them through arrival procedures, and ensure each interaction reflects a well-organized office environment
Answer incoming calls, direct inquiries to the appropriate contacts, and respond to routine questions with accuracy and courtesy
Coordinate visitor access, badges, parking arrangements, and related site protocols while handling sensitive situations with discretion
Manage conference room scheduling, support seating or hoteling requests, and help maintain smooth daily workplace operations
Prepare meeting spaces for use, monitor shared areas for appearance and cleanliness, and assist with refreshments or catering when needed
Work with internal teams and external service providers to support meetings, hospitality services, deliveries, and overall office coordination
Offer backup assistance for print, binding, and document preparation tasks during high-volume periods as requested
Lift and move office or meeting materials up to 25-30 pounds when required for event setup or operational support.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Reception Coordinator

We are seeking a professional, personable, and highly organized Reception Coordi...

Location

United States , Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of receptionist, front desk, office coordinator, hospitality, or customer service experience
Excellent verbal and written communication skills
Strong organizational and multitasking abilities
Professional demeanor with a customer-service mindset
Comfortable supporting executives, employees, clients, and visitors
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams)
Ability to learn and support conference room technology and AV equipment
Reliable, detail-oriented, and able to work independently in a fast-paced environment

Job Responsibility

Deliver an exceptional visitor experience by warmly greeting guests, escorting visitors as needed, and ensuring all guests feel welcomed and supported
Professionally answer and direct incoming phone calls, taking messages and responding to inquiries in a courteous and efficient manner
Maintain the appearance and functionality of conference rooms, lobby areas, and kitchen spaces, ensuring they remain clean, organized, and ready for meetings
Coordinate office mail, packages, courier services, and deliveries, ensuring timely distribution and tracking as needed
Manage conference room readiness, including room setup, supplies, and meeting support
Develop and maintain a working knowledge of audiovisual (AV) systems in conference rooms and provide basic troubleshooting assistance when needed
Promptly communicate AV or equipment issues to the IT team to ensure minimal disruption to meetings and events
Monitor office supplies and coordinate restocking of common areas
Support administrative and office operations projects as assigned
Maintain a professional, polished, and customer-focused presence at the front desk

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

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Reception & Meeting Room Technology Assistant

Job Description

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