Reception & HR Administration Assistant Job at QPML

HR Assistant

Location

United States , Scottsdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, receptionist, office support, or HR assistant role
Ability to manage inbound calls and interact professionally with visitors, employees, and external contacts
Proficiency in scanning, filing, and maintaining accurate document records
Strong clerical and organizational skills with careful attention to detail
Comfortable handling multiple tasks in a part-time office environment
Clear written and verbal communication skills
Dependable work habits and the ability to maintain confidentiality when supporting HR functions

Job Responsibility

Welcome visitors and serve as the first point of contact for incoming calls, providing courteous and timely assistance
Support HR-related administrative activities by organizing records, preparing documents, and maintaining accurate files
Scan, upload, and route paperwork so information is properly stored and easily accessible
Perform a variety of clerical duties such as data entry, filing, document preparation, and general office coordination
Assist with day-to-day reception coverage while helping maintain a smooth and organized office environment
Handle inbound phone inquiries and direct messages or calls to the appropriate team members
Contribute to administrative projects and provide additional support as business needs evolve

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Human Resources (Hr) Assistant

We are seeking a professional and organized Receptionist to manage front desk op...

Location

United States , East Rutherford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in human resources support, office administration, reception, or a related coordination role
Working knowledge of onboarding processes and general HR administrative practices
Ability to perform high-volume data entry with strong accuracy and organization
Proficiency with Microsoft Excel, Outlook, and Word
Strong written and verbal communication skills, with a detail-oriented and service-oriented approach
Comfortable managing clerical responsibilities, handling confidential information, and shifting between priorities
Familiarity with employee orientation support and employee handbook documentation is preferred

Job Responsibility

Greet visitors, employees, and guests while maintaining a professional front desk presence
Answer and direct incoming phone calls, emails, and inquiries
Manage visitor check-ins, conference room scheduling, and office calendars
Perform data entry, filing, document preparation, and general administrative support
Distribute mail, maintain office supplies, and assist with daily office operations
Support onboarding logistics and other administrative projects as needed

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administration Assistant

We are looking for an administration and compliance assistant to join our Worthi...

Location

United Kingdom , Worthing

Salary:

Not provided

Streets Chartered Accountants

Expiration Date

Until further notice

Requirements

Strong Communicators: You'll be talking to everyone from sole traders to Directors, from new enquiries to established multinational businesses. A professional phone manner is essential as well as the ability to communicate with both internal and external stakeholders.
Multitaskers: You should be organised and able to switch between multiple tasks and projects whilst maintaining a high level of accuracy.
Numerical Confidence: You should be comfortable working with numbers and have a strong attention to detail.
Quick to Learn: We are looking for someone inquisitive, who wants to develop along with the varied role and make it their own in an ever changing fast paced environment.
Reliability: You are the first person our clients see
punctuality, professionalism and a polished appearance are key.
Experience: Significant experience of Company Secretarial work and related software is essential as is previous experience of project managing new software implementation.

Job Responsibility

Being part of our front-of-house, greeting clients, and handling phone and email queries with a professional and friendly manner.
Maintaining all client databases across multiple software, ensuring all information is captured accurately and securely for the practice.
Liaising with other departments such as Finance, HR, Marketing and IT on both ongoing work and to champion new projects.
Supporting the office Company Secretarial function preparing the necessary documents as required by clients and ensuring all statutory deadlines are met.
Assisting our Accountants with one-off tasks and bookkeeping as required.

What we offer

20 days' annual leave plus bank holidays
Workplace pension
Employee benefits scheme offering discounts from hundreds of retailers

Fulltime

Hr & finance admin assistant

As a Part-Time HR & Finance Admin Assistant, you’ll play a key role in supportin...

Location

United Kingdom , London

Salary:

16000.00 - 20000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field, or valid experience
Strong organisational, multitasking, and communication skills
Proficiency in MS Office and HR software
Ability to handle confidential information with discretion
Flexibility to work part-time hours and adapt to business needs

Job Responsibility

Support onboarding, induction, and probation tracking for new employees
Maintain employee records, HR databases, and generate relevant reports
Assist with recruitment, training, and employee engagement initiatives
Update staff notice boards, canteen menus, and internal communications
Support the exit process, including collection of company property
Managing cash and petty cash tracking
Collecting, auditing, and recording management account checks daily
Reconciling daily Revenue and Payments on PMS against the accounting system
Checking EOD reports from Bar, Restaurant and Reception, organising the F&B receipts
Managing and overseeing purchase orders and invoices liaising with HODs

What we offer

Increased holiday allowance with length of service
Complimentary meal while on duty
HSF Health Plan including: Dental cost reimbursement
Optical cost reimbursement
Complimentary coverage for your partner and children
Access to a 24/7 GP advice line and counselling services (including support for dependents)
High street and grocery shopping discounts, plus discounted cinema tickets and more
Discounted gym memberships
Learning and development opportunities
Contributory pension scheme

Parttime

New

Bilingual Front Desk/HR Assistant

We are looking for an experienced and dependable Front Desk Coordinator/HR Assis...

Location

United States , Colorado Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Fluency in both English and Spanish is required, with the ability to communicate confidently in each language in a detail-focused setting
At least 3 years of experience in reception, administrative support, front office coordination, or HR-related support work
Strong interpersonal and customer service skills, with the ability to interact effectively with employees, candidates, vendors, and leadership
Proven ability to stay organized, manage multiple priorities, and work efficiently in a fast-paced manufacturing environment
Experience handling sensitive information with care and sound judgment
Proficiency with standard office software and administrative systems used for scheduling, documentation, and communication
Ability to support onboarding activities, interview coordination, and employee-facing administrative processes

Job Responsibility

Welcome employees, guests, and vendors with a detail-oriented approach and guide them through front desk and facility access procedures
Oversee day-to-day reception activities, including managing incoming calls, visitor check-ins, and the overall appearance of the front office space
Provide administrative assistance to leadership and office teams by handling data entry, document preparation, filing, and general clerical tasks
Coordinate communication between departments to help ensure timely updates, scheduling, and operational support
Assist the HR team with onboarding tasks, including preparing materials, organizing paperwork, and supporting new employee orientation activities
Arrange interview schedules and help manage candidate visits to create an efficient and welcoming hiring experience
Maintain employee records and HR documents with accuracy, discretion, and attention to confidentiality requirements
Support the planning and execution of employee events and workplace gatherings by assisting with logistics, setup, and communications

What we offer

medical, vision, dental, life and disability insurance
company 401(k) plan

Fulltime

New

Administrative Assistant

Our client, a non-profit organization, is seeking a highly organized and detail-...

Location

United States , Doylestown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2+ years of experience supporting administrative or office operations
Strong written and verbal communication skills with the ability to interact effectively with leadership and board members
Demonstrated ability to stay organized, manage shifting priorities, and maintain close attention to detail
Proficiency with Microsoft Office applications and comfort working with documents, spreadsheets, and presentations
Experience with administrative support functions such as data entry, office coordination, reception coverage, or handling inbound calls
Sound judgment, problem-solving ability, and a high level of discretion when working with sensitive information

Job Responsibility

Provide high-level administrative support to executive leadership
Manage calendars, correspondence, and day-to-day communications
Act as liaison to the Board of Directors: prepare board packets, agendas, reports, and meeting materials
Record and maintain accurate meeting minutes and board records
Track board member participation and coordinate signatures
Coordinate and schedule board, committee, and internal meetings
Maintain organized electronic and physical filing systems
Track organizational deadlines, reporting requirements, and key deliverables
Assist with contract tracking and documentation management
Support special projects, reporting, and data tracking initiatives

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Office Administrator

Theradaptive is revolutionizing the field of therapeutic delivery with a pipelin...

Location

United States , Frederick

Salary:

50000.00 - 66000.00 USD / Year

Theradaptive

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
candidates with significant relevant work experience in lieu of a degree will be considered
2-4 years of experience as an Office Administrator, Administrative Assistant, or similar role
Demonstrated commitment to promoting positive, healthy corporate culture and environment
Excellent communication and interpersonal skills required
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Highly organized with strong attention to detail, and multitasking and prioritization skills
Ability to handle sensitive information with confidentiality and professionalism

Job Responsibility

Oversee daily office administrative functions including receiving guests, mail and packages, facilitating staff lunches, receiving/routing phone calls, and assisting with the administration of the corporate phone system
Ensure that office supplies are appropriately stocked, including sourcing and procuring office and kitchen supplies
Provide administrative support to the HR department by scheduling interviews, booking travel for candidates, and helping with planning, purchasing, and execution of staff events
Serve as lead Purchaser. Place orders upon request for general office and lab/technical supplies. Partner with Accounting to set up vendors and maintain audit-ready records
Coordinate with senior management to plan, coordinate, and administer quarterly Senior Leadership Team (SLT) meetings, including agenda development, catering, and travel logistics
Assist executive team and visitors by facilitating correspondence and booking of flight, lodging, and meals
Primary responsibility for maintaining clean and orderly administrative and common spaces (kitchen/lunchroom, reception, and conference rooms)
Maintain and administer the THX Account License Database, including regularly updating user records, tracking license availability and usage, and accurately assigning or reassigning software licenses to employees based on role and business needs
Support Facilities Coordinator to track and address facilities-related requests and troubleshooting
Primary point of contact on maintenance and repair of office equipment including audiovisual devices and printers

Fulltime

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support a busy non-p...

Location

United States , Cincinnati

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a receptionist, front desk, or customer-facing administrative support role
Demonstrated ability to manage multiple incoming calls, visitors, and office tasks with professionalism
Strong clerical and organizational skills, including filing, recordkeeping, and general office coordination
Experience handling mail, deliveries, or mailroom-related responsibilities in an office setting
Clear written and verbal communication skills with attention to detail in logging information
Comfortable supporting HR-related or administrative processes when needed
Proficiency with standard office equipment and common workplace software applications

Job Responsibility

Welcome visitors courteously, direct them to the appropriate departments, and maintain a positive front office experience
Answer incoming calls promptly, record call details accurately, and route inquiries to the correct contacts
Receive, sort, and distribute mail, packages, and deliveries to support timely communication across the organization
Oversee mailroom activities and help maintain organized administrative workflows for daily office operations
Prepare badges or access passes as needed and ensure related requests are completed accurately
Document customer concerns or complaints clearly and forward information to the appropriate teams for follow-up
Perform filing, data entry, and other clerical support tasks to keep records current and accessible
Assist with additional administrative assignments and special projects based on departmental needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Reception & HR Administration Assistant

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