CrawlJobs Logo

Reception & Facilities Coordinator

https://www.office-angels.com Logo

Office Angels

Location Icon

Location:
United Kingdom , Sutton

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

25000.00 - 30000.00 GBP / Year
Save Job
Save Icon
Apply Position

Job Description:

Receptionist / Facilities Coordinator. Location: Sutton - fully office based. Salary: up to £30k. Hours: 8:30am-5:30pm. Start date: ASAP. Are you an organised and friendly professional ready to be the welcoming face of a busy office environment? We are seeking a dynamic Receptionist / Facilities Coordinator to join our team. This role is ideal for someone who thrives in a fast‑paced setting, enjoys multitasking, and is passionate about delivering excellent service.

Job Responsibility:

  • Handle incoming enquiries via phone, email, and other communication channels
  • Greet and assist visitors, ensuring a professional and welcoming experience
  • Manage meeting room bookings and coordinate onsite catering
  • Support employees with travel arrangements and self‑service guidance
  • Maintain a clean, organised, and presentable reception and communal areas
  • Monitor office facilities to ensure compliance with Health and Safety standards
  • Respond promptly to facilities‑related queries from staff and visitors
  • Liaise with external vendors for maintenance, repairs, and cleaning services
  • Manage workstation allocation and hot‑desking arrangements across sites
  • Plan and deliver internal events, ensuring budgets and timelines are met
  • Assist with wellbeing and corporate social responsibility initiatives
  • Support senior stakeholders with external meetings and hospitality arrangements
  • Provide general administrative and project support to multiple teams
  • Process expenses for senior management
  • Assist with HR‑related administrative tasks as required
  • Act as a First Aider and Fire Warden for the site
  • Conduct workstation and safety assessments and ensure protocols are followed

Requirements:

  • Previous experience in reception, office administration, facilities, or front‑of‑house roles within a busy environment
  • Strong organisational skills with the ability to manage competing priorities
  • A professional, approachable manner with excellent communication skills
  • Proficient in Microsoft Office (Outlook, Teams, Word, Excel) and attention to detail
  • First Aid and Fire Warden qualified, or willing to undertake training
  • Proactive, solutions‑driven mindset with an interest in process improvement
What we offer:
  • A permanent, full‑time role with opportunities for professional development
  • A supportive and collaborative working environment
  • Involvement in engaging initiatives and events that enhance workplace culture

Additional Information:

Job Posted:
May 09, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Office Angels - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Reception & Facilities Coordinator

Facilities & Reception Coordinator

Are you ready to embark on an exciting journey in a vibrant and dynamic environm...
Location
Location
United Kingdom , City of London
Salary
Salary:
35000.00 - 38000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Must have previous experience in facilities and in a similar role
  • A positively and professional individual, who makes everyone feel welcome and valued, a strong team player
  • You thrive in a bustling environment and have a keen eye for detail
  • You anticipate needs and tackle challenges head-on, proactive and hands on
  • Your communication skills are top-notch, allowing you to interact effectively with diverse stakeholders
  • You work collaboratively and enjoy contributing to a supportive team culture
Job Responsibility
Job Responsibility
  • Reception Management: Be the friendly face of the organisation on an ad hoc basis, covering when needed, by greeting visitors, managing calls, and directing inquiries with a smile
  • Facilities Coordination: Oversee daily office operations, ensuring all facilities are well-maintained and ready for use
  • Vendor Liaison: Manage relationships with service providers, from cleaning teams to maintenance contractors, ensuring high standards are met
  • Event Planning: Assist in organising internal events, meetings, and conferences to foster collaboration and team spirit
  • Office Supplies Management: Maintain inventory and order supplies as needed, keeping our workspace stocked and efficient
  • Health & Safety Compliance: Ensure our office adheres to health and safety regulations, providing a safe and secure environment for all staff and visitors
  • Property: Help assist with management of the office, and a number of other properties based in London
What we offer
What we offer
  • The office is in a central location, right in the heart of the City!
  • Be part of a dynamic team within a thriving industry that values innovation and excellence
  • Enjoy opportunities for professional development and career progression within a leading organisation
  • Great company benefits, including lunch allowance, generous holiday benefits, healthcare, insurance, wellbeing support ect!
  • Fulltime
Read More
Arrow Right

Front of House & Facilities Coordinator

Front of House & Facilities Coordinator for a prestigious private medical clinic...
Location
Location
United Kingdom , London
Salary
Salary:
35000.00 - 40000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in facilities coordination or senior front of house roles
  • Strong understanding of building safety, compliance, and risk management
  • Excellent organisational and communication skills
  • Confident in using IT systems, including G-Suite and scheduling tools
Job Responsibility
Job Responsibility
  • Conduct regular checks of the premises to ensure everything is in top shape
  • Coordinate maintenance and repairs, managing contractor visits
  • Monitor safety equipment and uphold compliance with building standards
  • Lead fire safety procedures and maintain first aid readiness
  • Conduct risk assessments and maintain logs to support audits for regulatory compliance
  • Manage the reception area, ensuring a professional and welcoming environment for patients and visitors
  • Be the first point of contact for operational issues, supporting smooth daily scheduling
  • Handle post, courier bookings, and stock control with efficiency
  • Provide administrative support and cover for colleagues when needed
What we offer
What we offer
  • Opportunity to work in a prestigious location with a focus on professional development
  • Competitive salary and benefits package
  • Fulltime
Read More
Arrow Right

Facilities Coordinator

Facilities Coordinator role ensuring smooth operations and maintaining high stan...
Location
Location
United Kingdom , Manchester
Salary
Salary:
25000.00 - 30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience working in a corporate environment
  • Excellent administration skills including document management
  • Solid work history
  • Willingness to help at all times
  • Positive attitude
  • Excellent customer service skills
Job Responsibility
Job Responsibility
  • Set up for meetings and manage room bookings
  • Document management including printing, filing, binding
  • Cover reception when required
  • Manage cleaning contracts
  • Coordinate Audiovisual equipment set ups
  • Manage car park facilities and visitor passes
  • Book contractors and oversee any repairs
  • Support with fire safety and first aid training
  • Respond to queries and issues promptly
  • Arrange landscaping of outdoor areas
  • Fulltime
Read More
Arrow Right

Receptionist / Facilities Coordinator

Are you passionate about providing exceptional facilities support and creating p...
Location
Location
United Kingdom , Manchester
Salary
Salary:
25000.00 - 30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience working in a corporate environment
  • Excellent administration skills including document management
  • Solid work history
  • Willingness to help at all times
  • Positive attitude
  • Excellent customer service skills
Job Responsibility
Job Responsibility
  • Set up for meetings and manage room bookings
  • Document management including printing, filing, binding
  • Cover reception when required
  • Manage cleaning contracts
  • Coordinate Audiovisual equipment set ups
  • Manage car park facilities and visitor passes
  • Book contractors and oversee any repairs
  • Support with fire safety and first aid training
  • Respond to queries and issues promptly
  • Arrange landscaping of outdoor areas
  • Fulltime
Read More
Arrow Right

Facilities Coordinator

Receptionist/Facilities Coordinator position at a corporate law firm in Manchest...
Location
Location
United Kingdom , Manchester
Salary
Salary:
25000.00 - 28500.00 GBP / Month
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience working in a corporate environment
  • Excellent administration skills including document management
  • Solid work history
  • Willingness to help at all times
  • Positive attitude
  • Excellent customer service skills
Job Responsibility
Job Responsibility
  • Set up for meetings and manage room bookings
  • Document management including printing, filing, binding
  • Cover reception when required
  • Manage cleaning contracts
  • Coordinate Audiovisual equipment set ups
  • Manage car park facilities and visitor passes
  • Book contractors and oversee any repairs
  • Support with fire safety and first aid training
  • Respond to queries and issues promptly
  • Arrange landscaping of outdoor areas
  • Fulltime
Read More
Arrow Right

Receptionist / Facilities Coordinator

Are you passionate about providing exceptional facilities support and creating p...
Location
Location
United Kingdom , Manchester
Salary
Salary:
25000.00 - 30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience working in a corporate environment
  • Excellent administration skills including document management
  • Solid work history
  • Willingness to help at all times
  • Positive attitude
  • Excellent customer service skills
Job Responsibility
Job Responsibility
  • Set up for meetings and manage room bookings
  • Document management including printing, filing, binding
  • Cover reception when required
  • Manage cleaning contracts
  • Coordinate Audiovisual equipment set ups
  • Manage car park facilities and visitor passes
  • Book contractors and oversee any repairs
  • Support with fire safety and first aid training
  • Respond to queries and issues promptly
  • Arrange landscaping of outdoor areas
  • Fulltime
Read More
Arrow Right

Facilities Operations Coordinator

Join our dynamic team as a Facilities Operations Coordinator, where your organis...
Location
Location
United Kingdom , London
Salary
Salary:
35000.00 - 40000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proficient in Microsoft Office and other computer applications
  • Excellent communication abilities to engage effectively with visitors, contractors, and staff
  • Strong customer service skills with a proactive approach to problem-solving
  • Highly organised with the ability to multitask and work independently while being a collaborative team player
  • Keen attention to detail and sound judgement in responding to changing business needs
  • Experience in customer service or administrative roles is highly desirable
Job Responsibility
Job Responsibility
  • Conduct daily inspections of the office and meeting rooms, checking temperatures, maintenance issues, and cleaning standards
  • Ensure meeting rooms are set up with proper arrangements and stocked with necessary supplies
  • Assist in the proactive management of office operations and provide coverage for colleagues during absences
  • Help manage access for new starters and visitors, ensuring a smooth onboarding experience
  • Provide outstanding reception cover to maintain high operational standards at our site
  • Raise purchase requisitions and verify invoices as needed
  • Assist with various administrative tasks, including postal services and stationery supplies
  • Respond to staff requests and log tasks using ServiceNow
  • Utilise in-house systems for training, courier services, expenses, and invoicing
  • Participate in weekly fire alarm tests and safety checks
What we offer
What we offer
  • Opportunity to become part of a vibrant team that values innovation and collaboration
  • Inclusive environment that helps individuals thrive
  • Reasonable adjustments at any stage for support
  • Fulltime
Read More
Arrow Right

Spa Reception Agent/Spa Experience Coordinator

Spa Receptionist are responsible for checking guest in at the Spa, while maintai...
Location
Location
United States , Essex
Salary
Salary:
17.00 USD / Hour
essexresort.com Logo
The Essex Resort & Spa
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school graduate or equivalent
  • Ability to work in a fast paced environment
  • Previous experience in customer service preferred
  • Computer knowledge preferred
  • Ability to communicate effectively
Job Responsibility
Job Responsibility
  • Provide a professional and friendly attitude to all customers and employees
  • Check guest in and out effectively using Spa software
  • Meet guest needs: fitness room, locker room, relaxation area
  • Knowledge of retail products and services offered in the Spa and Resort
  • Maintain a cash bank effectively
  • On time attendance and dress code required
  • Work cooperatively with other departments
  • Perform special task as requested by the Director of the Spa, Manager and supervisor
  • Maintain the cleanliness and neatness of facility daily
What we offer
What we offer
  • Medical Insurance (with Employer contribution)
  • Dental Insurance (with Employer contribution)
  • Vision Insurance
  • Life & Disability Insurance (Employer paid)
  • Voluntary Life & Disability Insurance – for employee, spouse/domestic partner and child(ren)
  • Medical Care Flexible Spending Account
  • Dependent Care Account (for Daycare, elderly care or other dependent care)
  • Short and Long Term Disability Insurances
  • Accident Insurance
  • Critical Illness Insurance for employee and spouse/domestic partner
  • Parttime
Read More
Arrow Right