Reception & Facilities Coordinator Job at Office Angels (Sutton)

Facilities & Reception Coordinator

Are you ready to embark on an exciting journey in a vibrant and dynamic environm...

Location

United Kingdom , City of London

Salary:

35000.00 - 38000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Must have previous experience in facilities and in a similar role
A positively and professional individual, who makes everyone feel welcome and valued, a strong team player
You thrive in a bustling environment and have a keen eye for detail
You anticipate needs and tackle challenges head-on, proactive and hands on
Your communication skills are top-notch, allowing you to interact effectively with diverse stakeholders
You work collaboratively and enjoy contributing to a supportive team culture

Job Responsibility

Reception Management: Be the friendly face of the organisation on an ad hoc basis, covering when needed, by greeting visitors, managing calls, and directing inquiries with a smile
Facilities Coordination: Oversee daily office operations, ensuring all facilities are well-maintained and ready for use
Vendor Liaison: Manage relationships with service providers, from cleaning teams to maintenance contractors, ensuring high standards are met
Event Planning: Assist in organising internal events, meetings, and conferences to foster collaboration and team spirit
Office Supplies Management: Maintain inventory and order supplies as needed, keeping our workspace stocked and efficient
Health & Safety Compliance: Ensure our office adheres to health and safety regulations, providing a safe and secure environment for all staff and visitors
Property: Help assist with management of the office, and a number of other properties based in London

What we offer

The office is in a central location, right in the heart of the City!
Be part of a dynamic team within a thriving industry that values innovation and excellence
Enjoy opportunities for professional development and career progression within a leading organisation
Great company benefits, including lunch allowance, generous holiday benefits, healthcare, insurance, wellbeing support ect!

Fulltime

Sr Facilities Coordinator

We are looking for a Sr. Facilities Coordinator to help create an organized, wel...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in facilities coordination, office operations, workplace support, or a similar role
Ability to balance front desk responsibilities with hands-on facilities and administrative tasks in an on-site office environment
Strong organizational skills and close attention to detail when managing supplies, shipments, schedules, and shared spaces
Comfortable lifting and moving packages, preparing larger shipments, and assisting with freight or delivery coordination
Experience working with vendors, building management, or service providers to address maintenance and workplace needs
Familiarity with tools or systems such as CMMS, conference room coordination platforms, Computerized Maintenance Management Systems, or Kronos Timekeeping System
Clear communication skills and a team-oriented approach with a willingness to assist wherever needed
Ability to work on site five days per week with flexibility to support occasional events or office activities outside standard hours

Job Responsibility

Manage reception coverage by greeting visitors, handling deliveries, and providing day-to-day front desk support for the office
Keep workplace operations running efficiently by monitoring shared spaces, replenishing supplies, and responding to routine employee requests
Coordinate incoming and outgoing shipments, including courier arrangements, FedEx preparation, package tracking, and support for larger freight deliveries
Assist with workstation and onboarding setup to ensure new employees have the equipment and space they need on their first day
Perform regular walkthroughs to identify cleanliness, safety, or maintenance concerns and escalate issues to building management or service providers when needed
Support minor facilities troubleshooting and work with vendors, IT partners, or property management to resolve operational issues beyond basic repairs
Help maintain kitchens, conference rooms, bathrooms, and other common areas through light cleaning, organization, and dishwasher support as needed
Contribute to office events and internal gatherings by assisting with room setup, catering coordination, and on-site logistics
Maintain accurate records related to maintenance activity, supply inventory, shipments, work orders, and vendor services
Provide support for office moves, furniture setup, waste coordination, and space adjustments to meet changing workplace needs

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Facilities Coordinator

We are seeking a proactive and organised Facilities Coordinator (Part-Time) to j...

Location

Australia , Burwood

Salary:

Not provided

Clough

Expiration Date

Until further notice

Requirements

Previous experience in an office administration, office coordination, reception or similar support role
Strong organisational skills with the ability to manage multiple priorities and deadlines
Professional presentation and excellent customer service skills
Strong written and verbal communication skills
High attention to detail and strong problem-solving abilities
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint
Ability to work independently while contributing positively to a team environment
Experience maintaining records, filing systems and administrative processes
A flexible, proactive and hands-on approach to work
Current driver's licence essential

Job Responsibility

Act as the first point of contact for visitors, contractors and stakeholders, ensuring a professional and welcoming office environment
Support the Facilities Manager and wider project team with day-to-day office administration and coordination activities
Coordinate meeting rooms, catering, project events and functions, including room bookings, equipment setup and attendee communications
Maintain office supplies, stationery, kitchen stock and workplace amenities
Coordinate maintenance and basic troubleshooting of office equipment, including printers, photocopiers and workplace systems
Assist with the preparation, formatting and distribution of reports, presentations, correspondence and project documentation
Maintain filing systems, records and electronic directories to ensure accurate document management
Support procurement, collection and distribution of office and project supplies
Undertake general operational and logistical support tasks, including collection and delivery of supplies, catering, materials and equipment between offices and sites as required
Attend external suppliers and stores to collect office, site or event-related items where required

What we offer

Flexible part-time arrangement (3 days per week)
Opportunity to work on Victoria's largest infrastructure project
A collaborative and supportive team culture
Exposure to a diverse range of project functions and stakeholders
Career development opportunities within a major international joint venture

Parttime

Facilities Coordinator

We are looking for a Facilities Coordinator to support daily onsite operations i...

Location

United States , El Segundo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent and up to two years of relevant experience in facilities support, reception, office coordination, or a similar environment
Ability to follow established processes, carry out routine responsibilities, and work effectively with close guidance when needed
Clear verbal and written communication skills for assisting visitors, employees, vendors, and service providers
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, along with general computer literacy
Strong organizational skills with attention to detail and a proactive, service-oriented approach to workplace support
Basic math ability for simple calculations related to office or hospitality tasks
Comfortable working onsite in a front-facing role that requires professionalism, responsiveness, and sound judgment
Customer-focused mindset with the ability to maintain a welcoming experience while supporting operational needs

Job Responsibility

Welcome employees, clients, candidates, and other guests, manage sign-in procedures, and coordinate visitor access in line with site security practices
Oversee the reception area to ensure shared spaces remain presentable, orderly, and ready for daily business activities
Arrange conference rooms for meetings by coordinating setup needs, technology requests, catering, and support from building or janitorial teams
Receive, sort, log, and distribute incoming mail, packages, and freight, and organize courier or messenger services when needed
Provide administrative support such as stocking office materials, handling routine clerical tasks, and assisting with day-to-day office operations
Support guest hospitality needs by helping coordinate services such as transportation arrangements, reservations, and related accommodations
Assist with planning and setup for workplace activities and employee engagement events as directed by the facilities team
Identify issues involving furniture, fixtures, or equipment and communicate them promptly to facilities or property management for resolution
Follow established procedures to complete assigned tasks accurately and provide additional operational support as requested by the supervisor

What we offer

medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Facilities Coordinator

We are supporting a leading global financial services organisation in the search...

Location

United Kingdom , London

Salary:

40000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience within facilities coordination, workplace operations, office administration, or corporate services
Strong organisational and multitasking skills with excellent attention to detail
Professional communication skills with a customer-focused and collaborative approach
Strong Microsoft Office skills including Outlook, Word, Excel, and PowerPoint
Ability to respond quickly and effectively to operational and facilities-related issues
Ability to work independently, prioritise workloads, and manage competing demands
A proactive, approachable, and solutions-driven attitude
Ability to handle sensitive and confidential information appropriately

Job Responsibility

Coordinate the day-to-day facilities operations across the London office
Oversee the day-to-day running of the reception and front-of-house function
Manage and support two receptionists, including rota coordination, training, and performance oversight
Act as the main point of contact for building management, contractors, and external service providers
Monitor and manage office maintenance requests, ensuring issues are resolved efficiently
Support workplace health & safety processes, ensuring compliance with company procedures and regulations
Coordinate office access management, security passes, and workplace records
Oversee meeting room setups, office supplies, storage areas, and general workplace upkeep
Support office moves, workstation setups, and space planning initiatives
Assist with vendor management, including scheduling maintenance visits and monitoring service standards

What we offer

Competitive salary and benefits package
Central London office location
Supportive and professional working environment
Opportunity to take ownership of a varied and visible role
Join a globally recognised organisation with strong long-term growth

Fulltime

Receptionist & Facilities Coordinator

We are looking for a Receptionist & Facilities Coordinator to join our Exeter of...

Location

United Kingdom , Exeter

Salary:

Not provided

Streets Chartered Accountants

Expiration Date

Until further notice

Requirements

Professional Communicator: Confident and courteous when speaking to clients, visitors and colleagues
a professional telephone manner is essential
Organised and Reliable: Strong organisational skills, attention to detail and the ability to manage competing priorities. Punctuality and a polished presentation are important
Practical Problem Solver: Ability to coordinate contractors, manage minor facilities issues and think on your feet to resolve day-to-day problems
IT Competent: Comfortable using Microsoft Outlook, Word and Excel and quick to learn new systems
Team Player: Positive attitude, willingness to help others and contribute to a collaborative office culture
Excellent verbal and written communication skills
Good numerical confidence for basic record keeping and ordering tasks
Ability to prioritise workload and remain calm under pressure
Flexible approach to hours when occasional early starts or late finishes are needed for events

Job Responsibility

Front of House: Greet visitors and clients in a professional and friendly manner, manage incoming calls and emails, and maintain a welcoming reception area
Facilities Coordination: Oversee day-to-day office facilities, liaise with contractors and suppliers, schedule and monitor maintenance, and ensure health and safety standards are met
Office Administration: Support general office administration including post handling, stock ordering, meeting room bookings and calendar management for communal spaces
Security & Compliance: Monitor access control procedures, complete basic incident reports, and support compliance with fire safety and building regulations
Event & Meeting Support: Prepare meeting rooms, co-ordinate catering and AV setup for internal and client-facing meetings and small events
Support to Teams: Provide ad hoc administrative assistance to colleagues and the local practice manager, including light accounts or company secretarial tasks if required

Fulltime

Facilities Coordinator

The Facilities Coordinator will provide support to the site and assist Facility ...

Location

United States , Georgetown

Salary:

Not provided

Sanmina

Expiration Date

Until further notice

Requirements

Minimum 1 year prior experience in multi-site, manufacturing/warehouse/distribution environments strongly preferred
High school diploma or technical certification preferred
Knowledgeable of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous
Understanding of basic technical aspects of property (computer room air-conditioning, chiller system, fire protection system, mechanical & electrical system) is advantageous
Proficiency in a range of information technology tools and platforms
Excellent communication, organization, and problem-solving skills
Ability to work independently with little supervision and effectively deal with stressful situations
Self-motivated
confident, energetic, and flexible
Ability to lift 50lbs, bend, carry, and sit, stand or walk for prolonged periods of time

Job Responsibility

Actively support an environment of teamwork, cooperation, performance excellence, and personal success
Conduct daily walkthroughs to ensure clean and organized facilities
Respond to all work orders in a timely manner, ensuring excellent customer service
Identify opportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained and the provision of a safe workplace
Schedule and manage repairs and maintenance, minor works and other work requests, tracking to completion
Provide information and direction to vendors, and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption
Provide coordination and support events, meeting and conference facilities as required
Maintain and propose emergency response plans including evacuation, implementation of after-hours emergency response, and environmental health and safety
Coordinate site operations in accordance with all agreed policies, procedures, and contract scope
Open and/or close a facility including arming and disarming alarm system

What we offer

Competitive base salary
Performance-based annual bonus eligibility
401(k) retirement savings plan
Tuition reimbursement for eligible education programs
Comprehensive medical, dental, and vision coverage with access to leading providers
Mental health resources and employee wellness support programs
Company-paid life and disability insurance
Paid time off (PTO) and company-paid holidays
Parental leave and family care support programs
Structured training programs and on-the-job learning opportunities

Fulltime

Business Centre & Facilities Coordinator

As the Business Centre & Facilities Coordinator you'll be the heartbeat of our c...

Location

United Kingdom , Newcastle Upon Tyne

Salary:

26436.80 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Prior Reception experience is essential
Comfortable working in a fast-paced environment
Knack for building rapport with clients
Flexibility to attend events outside regular hours and cover for colleagues during holidays
Access to own car is required

Job Responsibility

Serve as the primary contact for tenants/members, ensuring a seamless experience
Welcome new members and foster relationships to resolve any issues promptly
Lead building tours for VIPs and actively work on tenant/member satisfaction
Plan and host engaging events that celebrate community milestones and foster connections
Drive member engagement through creative initiatives and consistent communication
Be the first point of contact during business hours, managing client requests with a smile
Ensure all guests adhere to company policies while creating a sense of belonging
Assist with daily operations, conducting walkthroughs, and reporting any recurring issues
Prepare for new tenant move-ins and facilitate smooth transitions for existing members

What we offer

Free parking available onsite

Fulltime

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Reception & Facilities Coordinator

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