Reception / Facilities Assistant Job at Office Angels (London)

Facilities Assistant / Reception

We're currently recruiting a dedicated Facilities Assistant to help ensure the s...

Location

United Kingdom , Watford

Salary:

14.23 GBP / Hour

14forty

Expiration Date

Until further notice

Requirements

Previous experience in a corporate workplace, ideally with reception and meeting experience
Strong IT skills are essential
Be a brilliant communicator and easily build relationships
Have determination and resilience
Have previous experience in delivering fantastic customer service
Look smart and professional
Take individual initiative and be an excellent team player
Possess the ability to work under pressure
Have an eye for detail

Job Responsibility

To be polite, professional and friendly with all customers, clients and colleagues
ensuring the highest level of customer experience
Taking ownership of all situations by demonstrating a can-do attitude towards individual customer or client requests striving to exceeding customer expectations
Fully understand the meeting room AV infrastructure and equipment, to be first point of contact to resolve technology issues
Work with IT and raise appropriate service tickets to enable higher level faults to be resolved
Have a full understanding of which business groups are onsite and where they are located
Ensure the client is fully updated on issues and problems
Answer and direct phone calls, emails, and other inquiries with professionalism and efficiency
Co-ordinate meeting room bookings and requirement, collating data on usage
Ensure coffee machines are functional, manage milk, fruit, replenish free issue teas and coffee

What we offer

competitive pay
great perks
unrivalled opportunities for learning and development

Fulltime

Temporary Reception / Facilities Assistant

The West End temps team at Office Angels are recruiting for a Temporary Receptio...

Location

United Kingdom , London

Salary:

14.43 - 15.54 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience of working in a Facilities / help desk environment is essential
Experience of working in a customer facing role is essential
Excellent customer service skills
Experienced in writing reports in a clear and concise manner
Good IT skills- Word and Outlook, knowledge of Excel
Provide excellent written and verbal communication
The ability to build strong working relationships
Thrives when working within a team environment
ability to effectively multitask
Highly organised and enthusiastic nature

Job Responsibility

Answering calls and forwarding to the correct contact
Effectively resolving queries and escalating any issues
Meeting and greeting visitors in a professional manner
Booking and scheduling meeting rooms
Supporting the facilities help desk, responding to tickets
Maintaining security systems
Assisting with organising catering
Organising meetings, providing support with video and audio equipment
Providing access badges and maintaining records of visitors
Managing rotas when required

What we offer

28 days holiday
retailer discounts
free eye care vouchers
incentives
Weekly pay every Friday
Easy time-sheet accessibility with mobile support
Up to 28 days annual leave
Perks at work and discount schemes for all major retailers and over 150 high street stores
Access to free eye-care vouchers and discounts towards glasses for VDU purposes
Access to well-being platforms

Fulltime

Facilities Assistant Receptionist

We are looking for a Facilities Assistant Receptionist to support front desk ope...

Location

United States , Renton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in reception, front desk coordination, customer service, or facilities support
Strong verbal and written communication skills with a detail-oriented and service-oriented approach
Ability to manage a multi-line phone system and handle inbound calls efficiently
Experience tracking or coordinating work orders, service requests, or office support tasks
Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams
Strong attention to detail and the ability to stay organized while handling multiple priorities
Comfortable working on-site in an office setting and interacting with employees, vendors, and leadership
Availability to work part-time hours Monday through Friday, with flexibility for occasional schedule adjustments.

Job Responsibility

Welcome employees, visitors, and vendors at the front desk and provide a positive first impression for the office
Answer incoming calls, respond to routine questions, and direct inquiries to the appropriate departments or contacts
Assist with meeting support by helping coordinate room logistics, guiding guests, and managing lunch delivery details when needed
Handle facilities service requests by documenting issues, entering work orders into the designated system, and escalating items based on urgency and established procedures
Provide basic guidance for security-related needs, including directing individuals to the proper process for badge support
Sort and distribute light mail and assist with other day-to-day administrative tasks that support office operations
Help visitors and staff locate meeting spaces, restrooms, and other office areas to ensure a smooth on-site experience
Maintain accurate schedules, communicate clearly with frequent office users, and build positive working relationships across teams
Support coverage needs for occasional early morning shifts when business demands or team absences require flexibility.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Facilities Assistant

We are looking for an experienced and service-focused Facilities Assistant to su...

Location

United States , Saint Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in facilities support, office coordination, reception, or a similar customer-facing administrative role
Ability to manage purchase orders, invoices, and service requests with strong attention to detail and accuracy
Proficiency with Microsoft Office Suite and comfort using tools for scheduling, tracking, and coordination such as Airtable or Smartsheet
Strong interpersonal skills with the professionalism to interact confidently across all levels of an organization
Experience coordinating meetings, conference rooms, or workplace events in a fast-moving office environment
Ability to track inventory, maintain supply levels, and support smooth day-to-day office operations
Comfortable working with vendors, contractors, and building service providers while managing multiple priorities
Strong organizational and time management skills, with the flexibility to handle a broad range of front desk and facilities tasks

Job Responsibility

Support both front desk operations and facilities coordination, balancing visitor-facing responsibilities with day-to-day workplace support tasks
Partner with internal teams to organize storage requests and identify practical solutions for both immediate and ongoing space needs
Research service providers and assist with purchasing activities for building maintenance and workplace support needs
Respond to routine service requests, including furniture issues, minor office upkeep, and general cleaning-related concerns
Monitor workplace supplies and shared equipment, helping ensure health, safety, and sanitation items remain stocked and available
Create purchase requests, process order-related documentation, and confirm receipt of goods and services as needed
Maintain department records and organized filing systems for facilities documentation and operational tracking
Help coordinate front desk coverage, receive and distribute incoming mail and packages, and work with contractors or security staff as needed
Prepare workstations and common areas for new arrivals, including setup of seating, equipment, and identification materials
Assist with meeting and event logistics by arranging rooms, coordinating vendor support, and sharing facility-related notices that may affect employees

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Facilities Assistant / Front of House

We're looking for a proactive and personable Facilities Assistant to join a busy...

Location

United Kingdom , City Of London

Salary:

15.00 - 17.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in facilities, office support, or a reception/front-of-house role
Experience and Working knowledge of health & safety practices
A hands-on approach, with a willingness to assist with tasks such as handling deliveries and moving items when needed
A genuine interest in maintaining a well-presented, organised office environment, with the initiative to keep things clean and running smoothly
Excellent communication and customer service skills, with a friendly and professional manner
Highly organised, with the ability to manage multiple tasks and prioritise effectively
Proactive, reliable, and comfortable working independently
Professional in presentation, with a warm and approachable attitude
Confident using Microsoft Office applications

Job Responsibility

Acting as the first point of contact on reception, meeting and greeting visitors and managing calls in a professional manner
Coordinating day-to-day facilities operations, including logging and managing maintenance requests and planned works
Liaising with contractors and suppliers
Supporting compliance and health & safety processes
Carrying out regular office checks, ensuring the workspace is safe, well-maintained and presented to a high standard
Managing office supplies and equipment, including stock control and ensuring kitchen and catering areas are fully stocked
Overseeing meeting rooms and office setup, including AV equipment and refreshments
Supporting events, hospitality, post and couriers, alongside general office administration
Taking a hands-on approach to facilities tasks - including moving boxes, handling deliveries, setting up spaces, and ensuring food, drink and office supplies are always replenished and well organised

What we offer

Great opportunity to join a dynamic and collaborative office environment
Varied role combining facilities and front-of-house responsibilities
Central London location with excellent transport links
Immediate/quick start opportunity in a longer-term temp assignment

Fulltime

Facilities Assistant

We are looking for a Facilities Assistant to support daily workplace operations ...

Location

United States , Apple Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting office administration, reception, or facilities coordination in a workplace that values attention to detail
Ability to manage conference room scheduling, meeting support, and event logistics with strong attention to detail
Proficiency with Microsoft Office and comfort learning workplace systems used for facilities and employee support
Strong communication and interpersonal skills with the ability to interact effectively with employees, visitors, vendors, and internal teams
Capable of balancing multiple tasks, responding to changing priorities, and maintaining an organized work environment
Familiarity with facilities management processes, supply coordination, and general office operations

Job Responsibility

Coordinate onsite and offsite meetings by arranging room readiness, managing catering details, organizing materials, and handling event logistics
Update and maintain workplace identifiers such as cubicle nameplates, office signage, and employee access records within visitor management systems
Support onboarding activities in partnership with HR by preparing work areas, assisting with schedules, and providing site tours for new employees
Welcome guests, vendors, and customers with a courteous front-desk presence while assisting with badge coverage when needed
Monitor and replenish office, kitchen, and breakroom inventory, including beverages, coffee, snacks, and general workplace supplies
Help maintain a clean, orderly office environment, including routine care of the main coffee station and surrounding area
Provide backup assistance for shipping, receiving, and loading dock coordination to help maintain smooth facility operations
Work with IT, HR, property management, and external vendors to address service requests, equipment needs, key organization, records support, and other site-related projects

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Reception & Facilities Coordinator

Receptionist / Facilities Coordinator. Location: Sutton - fully office based. Sa...

Location

United Kingdom , Sutton

Salary:

25000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in reception, office administration, facilities, or front‑of‑house roles within a busy environment
Strong organisational skills with the ability to manage competing priorities
A professional, approachable manner with excellent communication skills
Proficient in Microsoft Office (Outlook, Teams, Word, Excel) and attention to detail
First Aid and Fire Warden qualified, or willing to undertake training
Proactive, solutions‑driven mindset with an interest in process improvement

Job Responsibility

Handle incoming enquiries via phone, email, and other communication channels
Greet and assist visitors, ensuring a professional and welcoming experience
Manage meeting room bookings and coordinate onsite catering
Support employees with travel arrangements and self‑service guidance
Maintain a clean, organised, and presentable reception and communal areas
Monitor office facilities to ensure compliance with Health and Safety standards
Respond promptly to facilities‑related queries from staff and visitors
Liaise with external vendors for maintenance, repairs, and cleaning services
Manage workstation allocation and hot‑desking arrangements across sites
Plan and deliver internal events, ensuring budgets and timelines are met

What we offer

A permanent, full‑time role with opportunities for professional development
A supportive and collaborative working environment
Involvement in engaging initiatives and events that enhance workplace culture

Fulltime

Assistant Facilities Manager

As an Assistant Facilities Manager at JLL, you will help the FM team to oversee ...

Location

United States , Nashville

Salary:

Not provided

myGwork - LGBTQ+ Business Community

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent OR successful completion of 4+ year degree with two years+ proven work experience as assistant facilities manager or coordinator
Experience in commercial real estate management industry as third-party provider, corporate, or consultant with experience using Computerized Maintenance Management System (CMMS)
Excellent customer, computer, managerial, verbal and written communication skills with ability to multi-task and effectively organize responsibilities for portfolio goals
Understanding of basic technical aspects of property including mechanical and electrical systems with computer proficiency experience with Microsoft Office Suite
Ability to work independently with little supervision and effectively deal with stressful situations while being self-motivated, confident, energetic, and flexible
Goal-oriented ability to focus on meeting all performance targets while adapting to rapidly changing situations for comprehensive facilities management effectiveness

Job Responsibility

Manage team providing first line soft services including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food services for comprehensive site operations
Monitor and maintain office equipment and supplies while managing regular contact and meetings with relevant vendors to report on issues, recommendations and cost estimates
Conduct weekly walk-rounds with vendor cleaning manager ensuring cleaning quality standards are maintained while managing Trouble Ticket requests and customer interface
Manage daily health & safety issues while maintaining regular scheduled meetings and records of fire and safety teams/fire drills/safety equipment/training for compliance
Provide travel/visitors' support by interfacing with locally approved hotels while assisting Client global travel & hotel managers in information gathering and communication
Assist in organizing internal and external Client events while managing quality of conferencing facilities and food and kitchen facilities with housekeeper direction
Raise purchase orders while managing Wiki pages and other communication channels for comprehensive site coordination and administrative support

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

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Reception / Facilities Assistant

Job Description

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Requirements

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What we offer

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