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Robert Half Logo Robert Half · Office Administration

Reception Coordinator

United States, Palo Alto · Job Posted July 03, 2026
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Job Description

We are seeking a professional, personable, and highly organized Reception Coordinator to serve as the first point of contact for visitors, clients, and employees. This role is responsible for creating a welcoming environment, maintaining front office operations, coordinating facility-related tasks, and ensuring conference rooms and common areas are presentation-ready at all times.

Job Responsibility

  • Deliver an exceptional visitor experience by warmly greeting guests, escorting visitors as needed, and ensuring all guests feel welcomed and supported
  • Professionally answer and direct incoming phone calls, taking messages and responding to inquiries in a courteous and efficient manner
  • Maintain the appearance and functionality of conference rooms, lobby areas, and kitchen spaces, ensuring they remain clean, organized, and ready for meetings
  • Coordinate office mail, packages, courier services, and deliveries, ensuring timely distribution and tracking as needed
  • Manage conference room readiness, including room setup, supplies, and meeting support
  • Develop and maintain a working knowledge of audiovisual (AV) systems in conference rooms and provide basic troubleshooting assistance when needed
  • Promptly communicate AV or equipment issues to the IT team to ensure minimal disruption to meetings and events
  • Monitor office supplies and coordinate restocking of common areas
  • Support administrative and office operations projects as assigned
  • Maintain a professional, polished, and customer-focused presence at the front desk

Requirements

  • 2+ years of receptionist, front desk, office coordinator, hospitality, or customer service experience
  • Excellent verbal and written communication skills
  • Strong organizational and multitasking abilities
  • Professional demeanor with a customer-service mindset
  • Comfortable supporting executives, employees, clients, and visitors
  • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams)
  • Ability to learn and support conference room technology and AV equipment
  • Reliable, detail-oriented, and able to work independently in a fast-paced environment

Nice to have

  • Experience in a professional services, legal, finance, or corporate office environment
  • Familiarity with office facilities coordination and event support
  • Strong problem-solving skills and ability to respond quickly to changing priorities

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
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