CrawlJobs Logo
Robert Half Logo Robert Half · Real Estate

Real Estate Transaction Coordinator

United States, San Pedro Employment contract, Contract work · Job Posted May 05, 2026
Apply Position
Job Link Share

Job Description

We are looking for a highly organized Real Estate Transaction Coordinator to oversee property transactions from contract execution through closing and final documentation in San Pedro, California. This position serves as a key liaison among internal leaders, legal advisors, escrow and title partners, lenders, brokers, and related parties to keep each deal moving efficiently. The ideal candidate is comfortable working with minimal oversight, managing sensitive documentation, and improving administrative workflows that support real estate operations.

Job Responsibility

  • Guide real estate files through each stage of the transaction process, from opening escrow to completion and post-closing follow-up
  • Communicate with escrow officers, title representatives, lenders, brokers, attorneys, and internal stakeholders to maintain momentum and resolve issues promptly
  • Monitor contractual deadlines, financing milestones, and closing schedules to help ensure timely execution of all required steps
  • Review transaction records for completeness and accuracy, including title-related materials, settlement figures, notices, and closing packages
  • Coordinate matters related to 1031 exchanges, escrow holdbacks, and other transaction-specific requirements as they arise
  • Maintain well-structured digital records and file management practices within SharePoint to support document access and compliance
  • Track loan maturity dates and other important financial deadlines tied to active assets and transactions
  • Support entity administration by organizing records, assisting with registrations, and coordinating updates with legal and tax partners
  • Contribute to operational and project-based initiatives, including document execution support and post-close administrative activities
  • Use AI-enabled tools and other technology to improve efficiency in scheduling, document preparation, and routine coordination tasks

Requirements

  • Demonstrated experience supporting escrow, title, or real estate transaction processes from contract stage through closing
  • Working knowledge of commercial real estate documentation, closing procedures, and loan-related administrative coordination
  • Ability to manage multiple active transactions independently while maintaining strong attention to detail and sound judgment
  • Experience reviewing and organizing legal, title, escrow, and financial documents with a high degree of accuracy
  • Proficiency with document management platforms such as SharePoint and confidence handling deadline-driven workflows
  • Familiarity with entity record maintenance, compliance tracking, and coordination with outside legal or tax professionals
  • Strong written and verbal communication skills for working with internal leadership and external transaction partners
  • Comfort using technology and AI-based tools to streamline administrative tasks and improve workflow efficiency

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Real Estate Transaction Coordinator

8 matching positions

Real Estate Administrator / Transaction Coordinator

Our client in the Brick, New Jersey area, is seeking a Real Estate Administrator...
Location
Location
United States , Brick
Salary
Salary:
60000.00 - 75000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in real estate administration, transaction coordination, or a similar support role
  • Strong knowledge of real estate transactions, contracts, and listing processes
  • Experience working with real estate systems preferred
  • Excellent organizational skills and attention to detail
  • Strong communication and interpersonal skills
  • Ability to manage multiple priorities and timelines in a high-volume environment
Job Responsibility
Job Responsibility
  • Coordinate real estate transactions from pre-listing through closing
  • Manage listings and transactions end-to-end, ensuring deadlines and documentation are handled accurately
  • Prepare CMAs, contracts, listing paperwork, and marketing/listing materials
  • Coordinate photos, showings, inspections, and closings
  • Serve as a key point of contact for agents, clients, attorneys, lenders, inspectors, and vendors
  • Maintain and organize digital files and transaction records
  • Assist with commission processing, reporting, and general administrative support
  • Support team operations, client service efforts, and overall brand presentation
What we offer
What we offer
  • Medical benefits offered
  • PTO/Paid Holidays
  • Fulltime
Read More
Arrow Right

Commercial Real Estate Counsel / Commercial Real Estate Attorney

As a COMMERCIAL REAL ESTATE COUNSEL / COMMERCIAL REAL ESTATE ATTORNEY on our Ass...
Location
Location
United States , Des Moines
Salary
Salary:
130000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Juris Doctor (J.D.) from an accredited law school with at least one U.S. state bar
  • 2–3 years of experience in real estate transactions, leasing, or related areas
  • Resolve complex issues and provide practical business solutions
  • Motivated by service
  • Proficient in Excel & document management systems
  • Demonstrated ability to draft, review, and negotiate complex legal agreements
  • Knowledge of commercial real estate documentation, leasing structures, and asset management legal considerations
  • Ability to assess legal risk and provide practical guidance
  • Strong written and verbal communication skills
Job Responsibility
Job Responsibility
  • Draft, review, and negotiate a broad variety of agreements including new leases, amendments, terminations, estoppels, SNDAs, vendor contracts, as well as complex property documents like easements, CCRs, REAs, and service agreements
  • Manage, resolve tenant disputes, enforcement issues, cure notices, and post-closing documents such as assignments, consents, and transfers
  • Advise asset management teams on nuanced lease interpretations and enforcement strategies, while coordinating with property managers, brokers, third-party vendors, lenders, title companies, and surveyors
  • Support legal aspects of condemnation, easements, risk management, and compliance matters impacting diverse assets
  • Proactively identify and address legal risks, providing clear, business-aligned guidance across multiple teams
  • Maintain and improve internal legal files, templates, and contract databases, and participate in due diligence for hold-sell decisions
  • Conduct legal research on wide-ranging issues related to real estate operations, including permitted use, exclusivity, and geographic requirements
What we offer
What we offer
  • Benefits package
  • Bonus
  • Medical, vision, dental, life and disability insurance for contract/temporary professionals
  • 401(k) plan for contract/temporary professionals
  • Fulltime
Read More
Arrow Right

Real Estate Transaction Manager

The Real Estate Transaction Manager – Data Centers & Office Portfolio is respons...
Location
Location
United States , Austin
Salary
Salary:
104880.00 - 157320.00 USD / Year
amd.com Logo
AMD
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Real Estate, Finance, Business, Engineering, or a related field
  • Experience in commercial real estate transactions, including acquisitions and leasing
  • Experience managing complex, multi‑stakeholder transactions
  • Strong negotiation, contract management, and project management skills
  • Ability to manage multiple transactions across different asset types simultaneously
  • Direct experience supporting data center, industrial, or mission‑critical real estate
  • Experience managing corporate office or mixed‑use office portfolio
  • Familiarity with entitlement, zoning, and utility coordination processes
  • Knowledge of real estate financial analysis and capital approval workflows
  • Real estate transaction execution
Job Responsibility
Job Responsibility
  • Lead end‑to‑end real estate transactions for data center sites, including land acquisitions, ground leases, build‑to‑suit agreements, and dispositions
  • Structure and negotiate letters of intent (LOIs), purchase and sale agreements (PSAs), leases, options, easements, and related transaction documents
  • Manage real estate timelines to align with data center development schedules, utility delivery, and capital planning
  • Oversee due diligence activities including title, survey, environmental, zoning, geotechnical, and utility reviews
  • Partner with development, engineering, and facilities teams to ensure sites meet data center requirements for power, fiber, water, access, security, and expansion capacity
  • Lead leasing and transaction activity for corporate headquarters, regional offices, and support facilities
  • Manage office lease negotiations, renewals, expansions, contractions, relocations, and dispositions
  • Collaborate with workplace, facilities, and HR teams to align office real estate decisions with headcount planning, workplace strategy, and employee experience
  • Negotiate leases, amendments, subleases, and early termination agreements while balancing cost, flexibility, and operational needs
  • Track critical lease dates, options, and obligations across the office portfolio
  • Fulltime
Read More
Arrow Right

Administrative Coordinator (Real Estate)

Real estate moves quickly, and behind every successful transaction is a well-org...
Location
Location
United States of America , Carlsbad
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1–3 years of administrative or customer support experience
  • Experience in real estate, property management, or escrow preferred
  • Familiarity with transaction timelines and documentation is a plus
  • Real Estate Platforms: MLS, DocuSign, or similar (preferred)
  • CRM Systems: Follow Up Boss, kvCORE, or similar (preferred)
  • Microsoft Office and Google Workspace (required)
  • Strong organizational and time management skills
  • Ability to multitask and manage deadlines
  • Detail-oriented with strong follow-through
  • Professional communication and client service skills
Job Responsibility
Job Responsibility
  • Support transaction coordination from listing to closing
  • Prepare and manage contracts, disclosures, and real estate documentation
  • Communicate with clients, agents, lenders, and escrow teams
  • Maintain property listings and update databases
  • Coordinate showings, appointments, and calendars
  • Track deadlines and ensure all documentation is completed on time
  • Assist with marketing materials and listing updates as needed
  • Provide general administrative support to the team
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Director, Real Estate Credit & Underwriting

Citi is seeking a Director, Real Estate Credit & Underwriter to lead underwritin...
Location
Location
United States , Irving
Salary
Salary:
200000.00 - 300000.00 USD / Year
https://www.citi.com/ Logo
Citi
Expiration Date
June 23, 2026
Flip Icon
Requirements
Requirements
  • 15+ years of experience in commercial real estate lending, underwriting, or credit, including 8-10+ years' managerial experience
  • Significant experience across multiple asset classes (multifamily, industrial, office, etc.)
  • Strong understanding of real estate credit metrics (NOI, DSCR, Cap Rates, LTV, etc.)
  • Experience structuring and underwriting complex transactions
  • Strong communication and stakeholder management skills
  • Experience with CMBS, securitization, or capital markets execution
  • Familiarity with rating agency processes
  • Advanced degree preferred (MBA or similar)
Job Responsibility
Job Responsibility
  • Lead underwriting for construction, bridge, and permanent real estate loans, including complex transactions
  • Evaluate financial feasibility, credit quality, and market positioning of each deal
  • Prepare and present credit approval materials for internal committees and external stakeholders
  • Support the sale and securitization of loans, including preparation of materials for rating agencies and bond investors
  • Ensure compliance with investor requirements and capital markets execution standards
  • Analyze local and national real estate markets to inform credit decisions
  • Identify trends and emerging risks across asset classes and geographies
  • Provide strategic insights to senior stakeholders and deal teams
  • Act as a key point of contact across Investment Banking, Capital Markets, Legal, and external partners
  • Manage relationships with sponsors, clients, and investors throughout the deal lifecycle
What we offer
What we offer
  • medical, dental & vision coverage
  • 401(k)
  • life, accident, and disability insurance
  • wellness programs
  • paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays
  • Fulltime
!
Read More
Arrow Right
New

Commercial Real Estate Paralegal

A well-established law firm in Boston is seeking an experienced Commercial Real ...
Location
Location
United States , Boston
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 years of experience as a commercial real estate paralegal, preferably within a law firm or in-house legal department
  • Strong knowledge of commercial real estate transactions, title and survey review, and closing processes
  • Proficiency with Microsoft Office (Word, Excel, Outlook) and document management systems
  • Experience working with title companies and familiarity with Massachusetts-specific real estate practices is strongly preferred
  • Excellent organizational skills and attention to detail
  • Ability to manage multiple priorities and work independently under tight deadlines
  • Strong written and verbal communication skills
Job Responsibility
Job Responsibility
  • Assist attorneys with all phases of commercial real estate transactions, including acquisitions, dispositions, leasing, and financing matters
  • Draft, review, and revise legal documents such as purchase and sale agreements, leases, amendments, closing documents, and loan documents
  • Coordinate and manage due diligence, including title and survey review, zoning documentation, and corporate authority documents
  • Order and review title reports, title commitments, and exception documents
  • prepare title and survey summaries
  • Work closely with lenders, borrowers, title companies, and opposing counsel to facilitate smooth closings
  • Prepare closing binders and coordinate post-closing matters, including recording and filing of documents
  • Maintain transaction checklists and ensure all deadlines are met
  • Assist with the formation and maintenance of real estate entities (LLCs, partnerships, etc.)
  • Conduct legal research related to real estate and land use matters as needed
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Real Estate Paralegal

Robert Half is partnering with a growing and highly regarded organization in the...
Location
Location
United States , Carmel
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Paralegal certification or equivalent experience required
  • 3+ years of experience in real estate, transactional law, or land development support
  • Residential real estate or homebuilding experience strongly preferred
  • Familiarity with title and closing processes (ALTA exposure preferred)
  • Highly organized with strong attention to detail
  • Proficiency in Microsoft Word and Excel
  • Strong written and verbal communication skills
Job Responsibility
Job Responsibility
  • Prepare, review, and maintain legal documents related to residential real estate transactions, including purchase agreements, contracts, and addenda
  • Coordinate and manage the full lifecycle of lot closings, including working with title companies, reviewing ALTAs, and assisting with closing execution
  • Ensure legal documents are compliant with current regulatory and market standards
  • assist with periodic updates in coordination with outside counsel
  • Draft and support various agreements, including vendor and ancillary legal documents
  • Assist in the formation and administration of HOAs, including CCRs, bylaws, and amendments
  • Support Architectural Review Board (ARB) processes and track approvals in accordance with community standards
  • Maintain organized records of all transactional and legal documentation
  • Track development-related metrics, including lot takedown schedules and closing timelines
  • Collaborate cross-functionally with land development, finance, and operations teams
What we offer
What we offer
  • Medical, dental, and vision insurance
  • 401(k) with 4% match
  • PTO
  • Fulltime
Read More
Arrow Right
New

Real Estate Paralegal

A respected Chicago-based law firm is seeking an experienced Real Estate Paraleg...
Location
Location
United States , Chicago
Salary
Salary:
75000.00 - 90000.00 USD / Year
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree or paralegal certification preferred
  • 3+ years of experience supporting real estate transactions, including exposure to acquisitions, financing, leasing, and development work within a professional services or corporate environment
  • Notary commission or ability to obtain licensure preferred
  • Strong analytical and organizational skills with exceptional attention to detail
  • Ability to manage multiple priorities in a fast-paced environment and adapt to changing deadlines
  • Demonstrated problem-solving skills and ability to work independently with limited supervision
  • Professional communication skills, both written and verbal, with the ability to interact effectively with internal teams and external stakeholders
  • Comfort working with numerical data and transactional calculations
  • Proficiency in standard business software, including advanced use of word processing and spreadsheet tools, as well as online research platforms
  • Flexibility to work extended hours as needed to meet transaction deadlines
Job Responsibility
Job Responsibility
  • Assist attorneys in reviewing contracts, inspection materials, and due diligence documentation
  • Facilitate the ordering and review of title commitments, surveys, and related documents
  • communicate with third-party providers to resolve discrepancies
  • Track and manage transaction timelines, including critical dates and closing checklists
  • Coordinate escrow arrangements and facilitate the transfer or deposit of funds with appropriate parties
  • Support closing processes by preparing conveyance documents, settlement statements, and related transaction materials
  • Obtain and organize required documentation for closings, such as tax records, insurance certificates, zoning documentation, and payoff statements
  • Oversee post-closing tasks, including preparation of closing files, binders, and tracking outstanding deliverables
  • Draft correspondence, memoranda, and preliminary transactional documents for attorney review
  • Prepare amendments, agreements, lease documents, and supplemental transaction materials (e.g., estoppel certificates)
  • Fulltime
Read More
Arrow Right