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Robert Half Logo Robert Half · Real Estate

Real estate services coordinator

United States, Wayne Employment contract, Contract work · Job Posted May 30, 2026
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Job Description

We are looking for a detail-oriented Real Estate Servics Coordinator to provide onsite administrative and operational support across multiple properties. This Long-term Contract position focuses on coordinating tenant and vendor interactions, managing property-related documentation, and assisting real estate managers with daily office and site-based activities. The role is ideal for someone who can balance customer service, invoicing, and facilities coordination in a fast-paced environment while maintaining strong organization and communication.

Job Responsibility

  • Coordinate daily administrative support for multiple properties, ensuring requests and property-related activities are handled accurately and on schedule
  • Process invoices, organize supporting records, and assist with billing documentation to maintain timely and accurate financial tracking
  • Communicate with vendors and contractors to arrange services, confirm scheduling, and support ongoing property maintenance needs
  • Respond to tenant inquiries with professionalism, provide status updates, and help resolve routine service-related issues
  • Assist real estate managers with office tasks, reporting, and follow-up activities tied to property operations and facilities support
  • Conduct site visits as needed to review property conditions, support service coordination, and gather information for management
  • Work with utility providers to address account questions, service matters, and related property coordination needs
  • Support energy management efforts by tracking issues, coordinating service activity, and helping maintain operational efficiency

Requirements

  • Proficiency with Microsoft Office Suite, including the ability to manage documents, spreadsheets, and email communication effectively
  • Prior experience handling invoicing or accounts-related administrative tasks in an office, property, or facilities setting
  • Strong customer service skills with the ability to interact professionally with tenants, vendors, and internal stakeholders
  • Clear verbal and written communication skills for coordinating updates, scheduling, and issue resolution
  • Ability to manage multiple priorities across different properties while staying organized and detail-focused
  • Experience supporting office operations, property administration, or facilities management activities is preferred
  • Willingness to work onsite and travel locally for occasional property visits as needed

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Free online training
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