Real Estate Services Coordinator Job at Robert Half (Wayne)

Job Description

We are looking for a detail-oriented Real Estate Services Coordinator to provide onsite administrative and operational support across multiple properties. This Long-term Contract position focuses on coordinating tenant and vendor interactions, managing property-related documentation, and assisting real estate managers with daily office and site-based activities. The role is ideal for someone who can balance customer service, invoicing, and facilities coordination in a fast-paced environment while maintaining strong organization and communication.

Job Responsibility

Coordinate daily administrative support for multiple properties, ensuring requests and property-related activities are handled accurately and on schedule
Process invoices, organize supporting records, and assist with billing documentation to maintain timely and accurate financial tracking
Communicate with vendors and contractors to arrange services, confirm scheduling, and support ongoing property maintenance needs
Respond to tenant inquiries with professionalism, provide status updates, and help resolve routine service-related issues
Assist real estate managers with office tasks, reporting, and follow-up activities tied to property operations and facilities support
Conduct site visits as needed to review property conditions, support service coordination, and gather information for management
Work with utility providers to address account questions, service matters, and related property coordination needs
Support energy management efforts by tracking issues, coordinating service activity, and helping maintain operational efficiency

Requirements

Proficiency with Microsoft Office Suite, including the ability to manage documents, spreadsheets, and email communication effectively
Prior experience handling invoicing or accounts-related administrative tasks in an office, property, or facilities setting
Strong customer service skills with the ability to interact professionally with tenants, vendors, and internal stakeholders
Clear verbal and written communication skills for coordinating updates, scheduling, and issue resolution
Ability to manage multiple priorities across different properties while staying organized and detail-focused
Experience supporting office operations, property administration, or facilities management activities is preferred
Willingness to work onsite and travel locally for occasional property visits as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Real Estate Services Coordinator

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