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Beacon Hill Logo Beacon Hill · Legal

Real Estate Paralegal

United States, Needham Employment contract 70000.00 - 100000.00 USD / Year · Job Posted May 20, 2026
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Job Description

Reputable law firm seeking a Real Estate Paralegal with 3+ years' experience.

Job Responsibility

  • Provide direct support to three attorneys
  • Document preparation and review including drafting and reviewing contracts, leases, deeds, homesteads, amendments, subleases and purchase assignments, as well as preparing closing checklists and resolutions for real estate transactions
  • Title and legal research including conducting research on property titles, zoning, environmental conditions, land use, and financing requirements to ensure compliance and accuracy
  • Assist with coordination of transactions with clients and other parties involved in the purchase and sale of real estate
  • Assist with closings including attendance as needed, reviewing documents and preparing closing statements
  • File management and due date tracking including organizing files and documentation, following up on open items, meeting deadlines and coordinating with team to ensure timely completion of tasks
  • Draft applications, responses to requests for information, extension requests, etc.
  • Draft engagement letters for new clients and edit same in conjunction with attorney oversight
  • send engagement letters for signature and track completion
  • Assist with records management on site and preparation of boxes for transfer to off site storage
  • Participate in firm wide meetings
  • Ensure documents and emails are properly saved in Firm's electronic document management system and/or paper files
  • Calculate and calendar deadlines to ensure attorney and practice group calendars are accurate
  • Communicate supplies needs to reception for ordering
  • Communicate with clients, consultants and attorneys on client matters
  • Prepare documents for client signature
  • Serve as a witness for document signings
  • E-File documents
  • Enter time entries for self and for attorneys into the firm's timekeeping and billing system
  • Open new matters and edit matter profiles in the firm's timekeeping and billing system
  • Prepare physical files for new matters as needed
  • Organize files and maintain file inventory lists
  • Scanning, copying, filing and mailing
  • Open and process mail on a daily basis
  • Schedule client meetings
  • Greet clients and seat them for meetings
  • Demonstrate a high level of ethical conduct and ability to maintain confidentiality of sensitive client and personnel information
  • Perform other special projects and duties, as assigned

Requirements

  • Minimum of 3+ years Real Estate Paralegal experience
  • Associate of Arts or equivalent college experience
  • Bachelor's Degree preferred
  • Certificate from an accredited paralegal studies program optional
  • Notary preferred or willing to apply
  • Proficient in the Microsoft Office suite, particularly Word and Outlook
  • Adobe Acrobat Pro DC
  • Familiarity with Qualia (closing software) a plus but will train

Nice to have

  • Notary preferred or willing to apply
  • Familiarity with Qualia (closing software) a plus but will train
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