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Robert Half is assisted their commercial real estate client in their search of a Real Estate Operations Analyst to join their growing organization. Reporting to the Director of Property Management, this role supports day-to-day operational excellence by strengthening reporting, improving data quality, and helping maintain organized records across the real estate portfolio. Working closely with their accounting and construction departments, you will also communicate with external vendors as needed.
Job Responsibility
Maintain accurate real estate records and operational data to support consistent reporting and dependable documentation across the portfolio
Help improve the effectiveness of real estate technology tools by supporting system usage, data validation, and process efficiency initiatives
Organize and update digital files for leases, service agreements, vendor materials, and tenant-related documentation
Monitor recurring compliance items and ensure required documents and operational deliverables are collected and maintained on schedule
Prepare reports and perform data analysis that help teams evaluate performance and make informed operational decisions
Support audit activities by gathering requested materials, checking records for completeness, and confirming documentation accuracy
Track the receipt of inspections, tenant deliverables, and vendor paperwork to help maintain operational readiness
Provide coordination and project support for department initiatives and other assigned special projects
Act as an operational resource for asset management, leasing, and construction management teams across portfolio-related matters
Requirements
At least 1 year of experience in an analytical, operations, compliance, administrative support, or similar business support role
Exposure to commercial real estate or the broader real estate industry is strongly preferred
Proficiency with Microsoft Excel, Outlook, and Word for reporting, communication, and document management
Strong organizational skills with the ability to manage multiple records, deadlines, and follow-up tasks accurately
Analytical ability to review information, identify discrepancies, and support data-driven recommendations
Clear verbal and written communication skills for working with internal teams and external partners
High attention to detail and a dependable approach to maintaining accurate documentation and reporting