Real Estate Legal Assistant

• Draft and review real estate contracts, leases, and other legal documents
• Assist attorneys in preparing for closings, including gathering necessary documentation
• Maintained and organize case files, ensuring all documents are up-to-date and accessible
• Communicate under the direction of the attorneys with clients and other parties to facilitate transactions
• Provide exceptional administrative and client service support to attorneys
• Manage calendars and schedule meetings
• Maintain client relationships and ensure high levels of client satisfaction
• Handle monthly client billing (paper and electronic billing). Review billing prebills for accuracy, completeness, and necessary timekeeper inquiries and narrative edits
• New Business Intake
• Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files
• Respond to requests in a professional manner

• At least 5+ years of experience as a legal assistant, preferably in real estate law
• Must have bachelor's degree or comparable experience
• Proficiency in document management and document preparation
• Experience working with multiple attorneys is required
• Ability to work efficiently and effectively under pressure and time constraints
• Ability to effectively balance multiple assignments and workflow from various attorneys
• Ability to multitask and handle multiple responsibilities and high volume is crucial
• Strong attention to detail, initiative, and follow-through required
• Effective oral and written communication skills
• Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word (including proficient with track changes), Excel, and experience working with law firm case management and billing software required
• Experience with document management including the ability to redline documents
• Knowledge of iManage, SmartTime, and Aderant
• Strong attention to detail
• Excellent communication skills
• Organizational skills
• Physical attendance in office

Familiarity with law firm software