Real Estate Legal Assistant / Transaction Coordinator Job at Robert Half (Davenport)

Real Estate Paralegal

This is a Real Estate Paralegal position at a real estate developer located in M...

Location

United States , Wauwatosa

Salary:

100000.00 - 130000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's Degree and Paralegal Certificate
Minimum 7-10+ years of experience handling commercial real estate transactions

Job Responsibility

Participating in documenting purchase, sale and financing transactions, including preparing, reviewing, and coordinating legal documents and ensuring accuracy and completeness of final transaction instruments
Understanding relevant documentation affecting acquisitions, dispositions and financing transactions, including but not limited to land options/PSAs, improved property options/PSAs, escrow agreements, development agreements, construction financing, takeout financing, mezzanine loan financing, lines of credit, guarantees, new markets tax credits, opportunity zones, tax increment financing, EB-5, ground leases, and farm leases
Preparing, reviewing, and coordinating transaction due diligence compliance pursuant to contract terms
Reviewing title insurance commitments and policies for each project
coordinating with counsel and internal team members on courses of action related to title exceptions and endorsements
Coordinating and managing transaction closings with legal counsel and project teams
Collecting and maintaining record documents affecting investment properties in preparation and support of acquisitions, financing/refinancing, and dispositions
Assisting legal counsel and internal teams in drafting ownership and investment-related documents, such as private placement memoranda, operating agreements, subscription agreements, consents, and management agreements
Supporting the preparation of investment offerings, financing requests, and sale packages by collaborating with internal teams to ensure accuracy and completeness
Assisting with drafting, reviewing, and analyzing real estate transaction agreements, including purchase and sale agreements and loan agreements

What we offer

Comprehensive benefits package
15% bonus target

Fulltime

Senior Real Estate Paralegal

A respected Chicago-based law firm is seeking an experienced Senior Real Estate ...

Location

United States , Chicago

Salary:

100000.00 - 150000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Minimum of ten years of experience as a real estate paralegal supporting complex commercial and lending transactions
Advanced proficiency in reviewing title commitments, surveys, corporate records, and real estate due diligence materials
Demonstrated experience closing a high volume of sophisticated real estate transactions
Strong organizational skills with the ability to manage multiple matters simultaneously and meet deadlines
Excellent written and verbal communication skills
ability to interact effectively with attorneys, clients, and professional staff
Proven ability to work independently while contributing to a collaborative legal team
High attention to detail with strong analytical and problem-solving capabilities
Proficiency with Microsoft Office applications and familiarity with document management and timekeeping systems

Job Responsibility

Coordinate and manage commercial real estate transactions independently while working collaboratively with attorneys and legal support staff
Maintain clear and consistent communication regarding transaction progress with internal teams and external stakeholders
Collect, organize, and review due diligence documentation to ensure satisfaction of closing conditions, including lender and institutional requirements
Review entity formation records, governance documents, authorizing resolutions, and related materials
Draft, revise, and analyze real estate and corporate documents, including acquisition agreements, amendments, escrow-related documents, and closing materials
Conduct detailed reviews of title insurance commitments, policies, easements, and supporting documentation
identify and resolve title issues
Review and approve draft title policies and applicable endorsements prior to closing
Analyze surveys, plats, and site plans to identify issues affecting legal descriptions, access, easements, restrictions, encroachments, and other matters impacting ownership or development
Review zoning, land use, and property-related reports for commercial assets and flag potential concerns

Fulltime

Operations Coordinator

We are currently seeking an Operations Coordinator to join our client's team on ...

Location

United States , Las Vegas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma required
higher education preferred
3 to 4 years' experience with real estate transaction records and related filings
2 to 3 years' experience with HOA and utility company management working in property transfer and disclosure
ability to self-direct, work independently and be flexible to an ever changing work environment
detail oriented, well organized, self-motivated, with ability to multi-task and prioritize
strong interpersonal and communication skills (both written and verbal)
strong research, including written documentation skills
ability to interact effectively with all levels of employees and management.

Job Responsibility

Oversee and complete the addition of properties into the primary property and asset management systems, ensuring accurate configuration and setup
coordinate with the acquisitions team to ensure titles on acquisitions are properly filed and recorded in compliance with local municipal requirements
maintain regular communications with external brokers, assessors, recorders, and taxation offices
for properties in Common Interest Communities (HOAs), ensure ownership transfer is accurately recorded and communicate details to the Operations Coordinator responsible for ongoing HOA oversight
establish work processes and procedures for efficient workflow and data management related to assigned records
in coordination with accounting, treasury, and property operations teams, ensure properties transferred within corporate structures are accurately recorded, identified and reflected in relevant data management systems
maintain and provide regular reports on activities to management and executive leaders
assist with gathering information for audits and review proposed adjustments by IRS and state and local tax authorities
manage additional responsibilities delegated by senior leadership including Vice President, Director of Tax, and Tax Managers
adhere to all organizational systems, programs, training, policies, procedures, and legal requirements, seeking guidance when needed

What we offer

Competitive compensation and benefits
access to free online training
medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan.

Fulltime

New

Legal Assistant

We are looking for a highly skilled Legal Assistant to join our team on a contra...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years’ experience as a legal assistant, ideally with a focus on transactional law (corporate, real estate, contracts, or similar)
Solid understanding of legal concepts, procedures, and terminology within transactional practice areas
Highly organized, with strong attention to detail and the ability to manage multiple priorities under deadlines
Proficiency with Microsoft Office Suite and common legal practice management software
Excellent written and verbal communication skills

Job Responsibility

Prepare, review, and revise legal documents and correspondence related to contracts, real estate transactions, corporate filings, and other transactional matters
Maintain and organize legal files, records, and databases
ensure accurate documentation and version control
Manage and track deadlines, monitor workflow, and coordinate attorney calendars
Conduct legal and factual research as requested
Communicate with clients, opposing counsel, and third parties in a professional manner
Provide general administrative support, including document management and data entry
Assist with compliance and regulatory affairs projects

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Legal Assistant – Commercial Real Estate

A prestigious New York law firm specializing in multi-million dollar commercial ...

Location

United States , Purchase, New York

Salary:

80000.00 - 100000.00 USD / Year

Goodwin Recruiting

Expiration Date

Until further notice

Requirements

Minimum 7 years of experience as a legal assistant or paralegal in commercial real estate law
Deep understanding of New York real estate practices, closing procedures, and title documentation
Proven ability to manage multiple high-stakes transactions independently
Exceptional attention to detail, communication, and organizational skills
Proficiency in Microsoft Office and legal software platforms

Job Responsibility

Draft, review, and manage legal documents including purchase agreements, leases, financing instruments, and closing binders
Lead coordination of due diligence: title and survey review, zoning compliance, and environmental reports
Serve as a primary liaison with clients, brokers, lenders, and title companies to ensure seamless closings
Maintain transaction timelines, manage calendars, and oversee document checklists
File legal documents with relevant agencies and courts
Provide high-level administrative support including scheduling, billing, and correspondence

What we offer

Overtime paid at time-and-a-half for hours worked beyond 35 per week
Comprehensive benefits package
Professional development and leadership opportunities
Collaborative and fast-paced work environment

Fulltime

Lease Admin Analyst

This role is vital in our real estate portfolio management, with a focus on main...

Location

United States , Memphis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 2 years of lease administration experience preferred
Strong background in commercial real estate, legal, financial, or account management roles may be considered
Proficiency in lease abstraction, financial reconciliation, and lease management systems (e.g., CoStar, Visual Lease, APEX, Harbor Flex, Salesforce)
Familiarity with lease-related terms (e.g., estoppel, critical dates, COI, document execution)
Advanced Excel skills (pivot tables, v-lookups, conditional formatting)
Experience with AP/AR, rent processing, and reconciliations is a plus
Stability in work history preferred
Proficiency in Customer Service
Ability to carry out Reporting tasks effectively
Advanced knowledge of Microsoft Excel

Job Responsibility

Maintain the integrity of real estate portfolio data for assigned clients
Input, manage, and report on lease details, financial transactions, and critical dates within lease management software
Prepare and reconcile AR/AP transactions to ensure lease information remains accurate and up to date
Assist in resolving client inquiries by researching lease terms, payment transactions, and related matters
Draft and review lease abstracts for accuracy and clarity
Provide lease analysis and interpretation for clients
Monitor lease-related payables and receivables
Process client rent rolls and coordinate accounting transactions
Review and reconcile invoices to ensure compliance with lease agreements

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Real Estate Paralegal

Robert Half is seeking an experienced Real Estate Paralegal to join our team on ...

Location

United States , Lyndhurst

Salary:

30.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1 year of experience in real estate transactions, preferably at the paralegal level
Proficiency in handling residential and commercial real estate processes
Strong typing and proofreading skills to ensure accuracy in documentation
Ability to understand and utilize legal terminology effectively
Experience with drafting and assembling closing documents
Familiarity with managing timelines and following up on transaction milestones
Excellent organizational and communication skills
Competence in using computer systems and software for legal documentation and scheduling

Job Responsibility

Handle end-to-end residential real estate transactions
Review, revise, and finalize contracts, coordinate attorney modifications
Track key dates (mortgage commitments, deposits, etc.)
Provide proactive updates and support via phone and email
Answer client questions and assist with negotiations/credits
Review title binder and summarize requirements for attorney
Prepare, proofread, and assemble closing documents
Ensure all documentation is ready for seamless closings
Liaise with attorneys representing lenders
Compile and communicate requirements for closing

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Title Attorney

Are you passionate about real estate law and community development? Join a missi...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Juris Doctor (JD) degree from an accredited law school
Licensed to practice law in the relevant jurisdiction
Experience in real estate law, title examination, or related legal practice
Strong understanding of property law and land records systems
Excellent legal research, writing, and analytical skills
Ability to work collaboratively across teams and with external stakeholders

Job Responsibility

Prepare title abstracts and examine property titles to identify legal issues or encumbrances
Provide legal advice to attorneys and real estate staff regarding real property title matters
Draft and review legal documents including contracts, deeds, leases, rights of entry, releases, and other instruments related to property transactions
Review legal instruments and opinions prepared by other attorneys and advise on title-related legal requirements
Conduct land records research and prepare formal legal opinions on title status and ownership
Assist in coordinating development activities with community organizations, internal and external agencies, and other partners

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Real Estate Legal Assistant / Transaction Coordinator

Robert Half

Location:
United States , Davenport

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 06, 2026

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