Real Estate & Facility Specialist

• Operational work – 70%
• Assist in transaction, project and facility management activities for leased and owned properties in national portfolio
• Oversee internal chargeback policies and procedures in collaboration with Finance
• Administer budget, tracking and performance monitoring (KPI) with attention to detail
• Monitor internal customer satisfaction measures including surveys
• Coordinate facility oversight with Service Provider, Tax and Finance business units, external vendors
• Assemble, organize and review invoices, work orders and receipts ensuring compliance with Company policies
• Create visuals and analytics for executive presentations (PPT and Excel required)
• Execute Purchasing activities including K-SRM and PO submissions
• Coordinate the PAR creation and signatory processes
• Serve as the AQMC for the RE department and be responsible for updated QMS documentation
• Expedite ongoing construction and facility projects including onsite reviews at Reston HQ
• Participate in regular meetings with Learning Centers, Parts/Logistic, Affiliates to gain an understanding of location dynamics and future needs
• Additional responsibilities as assigned
• Supervisory work – 15%
• Serve as Sustainability lead for the RE department and POC for EH&S
• Oversee coordination and reconciliation of budget (with Finance Team)
• Ensure all necessary Purchasing protocols are adhered to and documentation is organized and readily available for compliance reviews
• Support management of third-party RE Service Provider team (approximately 25) and ensure timely payment of vendors and contractors, following up with Accounting directly as necessary
• Act as CMS liaison with sensitivity to fast-paced, deadline-driven legal environment
• Strategy Work – 15%
• Attend regular meetings and portfolio reviews to ensure portfolio is optimized for business needs
• Database management and optimization – explore ways quality checks can be optimized with tools such as AI-powered accounting software or OCR technology
• Physical space planning with Service Provider
• Special projects as required
• Support optimal budget plan for annual real estate activities, regular compliance and related actions and measures on a monthly/yearly basis
• Create positive and safe work environments for VWGoA employees, contractors and guests

• Minimum 3 years general business
• Bachelor’s Degree
• Strong organizational competence with ability to set up and maintain files and records
• Self-motivation and resourcefulness with mastery in initiative taking and multitasking
• Analytical and conceptual thinking using logic, reason and creativity
• Communication skills including interpersonal, presentation and written
• Technical proficiency in general business software including Excel
• Ability to integrate people, processes and systems
• Effective problem-solving abilities, critical thinking and time management
• Project management and utilization of project management software
• Flexible – able to adapt to changing situations, tasks and expectations while maintaining focus
• Skills in data and financial analysis, research

Finance or Real Estate