Real Estate Administrator / Transaction Coordinator Job at Robert Half (Brick)

Real Estate Transaction Coordinator

We are looking for a highly organized Real Estate Transaction Coordinator to ove...

Location

United States , San Pedro

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience supporting escrow, title, or real estate transaction processes from contract stage through closing
Working knowledge of commercial real estate documentation, closing procedures, and loan-related administrative coordination
Ability to manage multiple active transactions independently while maintaining strong attention to detail and sound judgment
Experience reviewing and organizing legal, title, escrow, and financial documents with a high degree of accuracy
Proficiency with document management platforms such as SharePoint and confidence handling deadline-driven workflows
Familiarity with entity record maintenance, compliance tracking, and coordination with outside legal or tax professionals
Strong written and verbal communication skills for working with internal leadership and external transaction partners
Comfort using technology and AI-based tools to streamline administrative tasks and improve workflow efficiency

Job Responsibility

Guide real estate files through each stage of the transaction process, from opening escrow to completion and post-closing follow-up
Communicate with escrow officers, title representatives, lenders, brokers, attorneys, and internal stakeholders to maintain momentum and resolve issues promptly
Monitor contractual deadlines, financing milestones, and closing schedules to help ensure timely execution of all required steps
Review transaction records for completeness and accuracy, including title-related materials, settlement figures, notices, and closing packages
Coordinate matters related to 1031 exchanges, escrow holdbacks, and other transaction-specific requirements as they arise
Maintain well-structured digital records and file management practices within SharePoint to support document access and compliance
Track loan maturity dates and other important financial deadlines tied to active assets and transactions
Support entity administration by organizing records, assisting with registrations, and coordinating updates with legal and tax partners
Contribute to operational and project-based initiatives, including document execution support and post-close administrative activities
Use AI-enabled tools and other technology to improve efficiency in scheduling, document preparation, and routine coordination tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Coordinator (Real Estate)

Real estate moves quickly, and behind every successful transaction is a well-org...

Location

United States of America , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3 years of administrative or customer support experience
Experience in real estate, property management, or escrow preferred
Familiarity with transaction timelines and documentation is a plus
Real Estate Platforms: MLS, DocuSign, or similar (preferred)
CRM Systems: Follow Up Boss, kvCORE, or similar (preferred)
Microsoft Office and Google Workspace (required)
Strong organizational and time management skills
Ability to multitask and manage deadlines
Detail-oriented with strong follow-through
Professional communication and client service skills

Job Responsibility

Support transaction coordination from listing to closing
Prepare and manage contracts, disclosures, and real estate documentation
Communicate with clients, agents, lenders, and escrow teams
Maintain property listings and update databases
Coordinate showings, appointments, and calendars
Track deadlines and ensure all documentation is completed on time
Assist with marketing materials and listing updates as needed
Provide general administrative support to the team

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Trainee Administrator - Real Estate

The Trainee Administrator will assist in delivering a range of corporate adminis...

Location

Jersey

Salary:

Not provided

Ogier

Expiration Date

Until further notice

Requirements

Strong academic background
Willingness to study towards professional qualification (e.g. ICSA or STEP)
Previous relevant administration experience or enthusiasm to move into a corporate administration position
Excellent written and verbal communication skills
Working knowledge of MS Office package (Outlook, Word, Excel, Power Point)
Ability to deal with tasks independently and use own initiative
Responsive and client focused, with strong organisational skills and attention to detail
Must be committed and driven to achieving excellence for themselves, their client and their team

Job Responsibility

Assisting with the formation and ongoing administration of a portfolio of companies, trusts and limited partnerships
Preparing minutes, resolutions and correspondence, coordinating of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records
Processing of bank payments, reconciliation of payment logs and approvals
Production and circulation of invoices, fee collection and chasing debtors
Ensuring client records are maintained accurately and with a high degree of integrity
Accurately recording all time spent dealing with client matters and ensuring the clients are correctly invoiced
Adhering to all applicable internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist financing, the reporting of suspicious activity or transactions, client due diligence and record keeping
Pro-actively taking on additional responsibilities and administration tasks as required
Highlighting any suggestions or innovative ideas to improve the efficiency of daily tasks, including those which will improve the overall client experience
Driving personal development using all the resources available

Fulltime

Real Estate Paralegal

Robert Half is partnering with a growing and highly regarded organization in the...

Location

United States , Carmel

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Paralegal certification or equivalent experience required
3+ years of experience in real estate, transactional law, or land development support
Residential real estate or homebuilding experience strongly preferred
Familiarity with title and closing processes (ALTA exposure preferred)
Highly organized with strong attention to detail
Proficiency in Microsoft Word and Excel
Strong written and verbal communication skills

Job Responsibility

Prepare, review, and maintain legal documents related to residential real estate transactions, including purchase agreements, contracts, and addenda
Coordinate and manage the full lifecycle of lot closings, including working with title companies, reviewing ALTAs, and assisting with closing execution
Ensure legal documents are compliant with current regulatory and market standards
assist with periodic updates in coordination with outside counsel
Draft and support various agreements, including vendor and ancillary legal documents
Assist in the formation and administration of HOAs, including CCRs, bylaws, and amendments
Support Architectural Review Board (ARB) processes and track approvals in accordance with community standards
Maintain organized records of all transactional and legal documentation
Track development-related metrics, including lot takedown schedules and closing timelines
Collaborate cross-functionally with land development, finance, and operations teams

What we offer

Medical, dental, and vision insurance
401(k) with 4% match
PTO

Fulltime

Real Estate Paralegal

We are seeking a Real Estate Paralegal with at least one year of residential rea...

Location

United States , Mount Pleasant

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1 year of real estate paralegal or pre-closing experience
Knowledge of residential real estate transactions and closing procedures
Experience with title searches, HOA coordination, and mortgage payoffs
Qualia experience preferred
Strong organizational skills and attention to detail
Excellent communication and client service skills
Ability to thrive in a collaborative, small-firm environment

Job Responsibility

Prepare and coordinate residential real estate closings
Conduct title searches and review title-related documents
Obtain mortgage payoff information and coordinate lien releases
Communicate with HOAs regarding estoppel letters, dues, and compliance matters
Prepare closing documents and assist with pre-closing activities
Maintain transaction files and ensure deadlines are met
Provide administrative support as needed throughout the closing process

What we offer

Competitive compensation
Benefits available to contract/temporary professionals including medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan for contract/temporary professionals
Free online training

Fulltime

Lease & Real Estate Project Manager

Lease & Real Estate Project Manager (Hybrid/Onsite). Beacon Hill is seeking a Le...

Location

United States , Sandy Springs

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

5-7+ years of experience in lease administration, real estate operations, or related roles
Experience supporting multi-property or portfolio-level transactions
Familiarity with lease agreements, documentation review, and transaction workflows
Strong project management and organizational skills
High attention to detail with ability to manage large volumes of data accurately
Intermediate Excel skills focused on tracking and organization
Strong technical aptitude and ability to navigate multiple systems
Ability to work cross-functionally with legal, real estate, and operations teams

Job Responsibility

Extract key lease provisions and critical data points from agreements
Input lease data into internal systems and tracking tools
Support agreement preparation processes across multiple portfolio transactions
Coordinate documentation across real estate, lease management, and legal teams
Track and manage multiple real estate transactions simultaneously
Maintain visibility into deal pipeline and transaction timelines
Organize high-volume documentation across shared workstreams
Support coordination of multi-property and multi-entity transactions
Coordinate landlord documentation, including consents and estoppels
Track document status and follow up to ensure timely completion

What we offer

Opportunity to support high-visibility real estate and lease transactions
Hybrid flexibility with a professional corporate environment
Long-term project with extension potential
Exposure to multi-brand, multi-property portfolio operations
Collaborative, cross-functional team environment

Commercial Real Estate Legal Secretary

We are looking for an experienced Commercial Real Estate Legal Secretary to supp...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience as a legal secretary, preferably within a commercial real estate law firm or a closely related practice area (brokerage office, title company, etc.)
Strong skills in document production, word processing, and redlining legal materials with a high degree of accuracy
Experience preparing or updating commercial lease documents, legal forms, or transactional real estate paperwork
Proficiency in calendar management, file organization, and general law office administrative coordination
Working knowledge of QuickBooks for attorney billing, time tracking, and client invoicing
Ability to work on-site Monday through Friday during regular business hours and remain open to occasional overtime opportunities
Detail-oriented, personable, and dependable, with the ability to work closely with a solo attorney in a collaborative office setting

Job Responsibility

Prepare, revise, and proofread commercial real estate documents, including lease forms and related agreements, with careful attention to formatting and accuracy
Track document changes through redlining and maintain clean, organized versions of contracts and correspondence throughout each matter
Manage the attorney’s calendar, coordinate scheduling, and help ensure deadlines, appointments, and daily priorities stay on course
Handle time entry, client billing, and invoice preparation in a timely and accurate manner
Organize physical and electronic files so records, drafts, and final documents remain easy to retrieve and properly maintained
Provide day-to-day administrative support in a fully in-office environment, contributing to efficient operations for a commercial real estate practice
Assist with workflow demands that may occasionally extend into evenings or weekends, with overtime availability based on business needs and employee interest
Support office continuity during the firm’s relocation within the Phoenix area, including keeping files and administrative processes well organized as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Real Estate Paralegal

We are seeking an experienced Real Estate Paralegal for our client to support a ...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5–7 years of experience as a dedicated real estate paralegal, preferably with a mid-size or large law firm
Significant experience with title and survey review, including drafting and responding to title and survey objections
Significant experience handling real estate closings and drafting/reviewing simple legal agreements
Proven ability to independently manage a real estate acquisition or disposition transaction through the full lifecycle of the deal
Strong organizational skills with the ability to work effectively under tight deadlines and remain detail-oriented
Highly proactive, with the ability to anticipate transaction needs and take initiative
Comfortable supporting additional administrative and trust-related work

Job Responsibility

Manage real estate purchase and sale transactions from the execution of the purchase and sale agreement through closing with minimal supervision
Review title commitments, title exception documents, and surveys, and draft and respond to title and survey objection letters
Prepare, draft, and review simple legal agreements and transaction documents, including listing agreements and straightforward closing documents
Coordinate and support all aspects of real estate closings, ensuring documents, deadlines, and deliverables are handled accurately and efficiently
Track transaction progress, identify next steps proactively, and independently move matters forward without waiting for direction
Maintain strong attention to detail while managing multiple time-sensitive matters simultaneously
Assist with administrative and trust-related matters as needed

What we offer

medical
dental
life
401K
PTO

Fulltime

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Real Estate Administrator / Transaction Coordinator

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