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Quality Systems Administrator

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Tyndall National Institute

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Location:
Ireland , Cork

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Category:
Quality Control

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Contract Type:
Employment contract

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Salary:

39827.00 - 55116.00 EUR / Year
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Job Description:

The Quality Administrator is an integral team member in Tyndall’s Quality function, reporting to the Quality Systems Controller, supporting the Quality team across a range of administrative activities in the day to day management of our certified Management Systems.

Job Responsibility:

  • Efficiently manage all aspects of administration for the Quality Group on a day-to-day basis
  • Manage and operate the QMS and related document control system, including review of requirements when new versions of the ISO 9001 standard are published, ensuring ongoing compliance
  • Proactively encourage research teams, operational groups, and external customers in applying ISO9001 and ISO17025 policies and procedures
  • Facilitate the Quality team members in the preparation of regular QMS, CAPA, and KPI reports for management reviews
  • Assist the quality team by proactively contributing to the continued development, implementation, operation and promotion of the QMS, engaging staff across all divisions
  • Resolve routine staff and customer queries with accuracy and efficiency
  • Promote the coordination and reporting of internal and external audits in line with the annual auditing schedules, liaising with external auditing bodies when required
  • Deliver QMS/ISO inductions to new joiners and targeted training to staff in accordance with HR’s training plan
  • Participate in Education and Public Engagement activities, as required
  • Ensure compliance with Tyndall’s Quality Management Systems, Health and Safety standards, and other regulations
  • Coordinate the development of new operational processes to drive efficiencies consistent with the ISO standards
  • Carry out any additional duties that may reasonably be required within the general scope and level of the post

Requirements:

  • Typically, 3 years’ experience in Quality Coordination or Document Control in a regulated environment
  • Professional, discreet and confidential in approach at all times with an accommodating and efficient manner
  • Digital proficiency with tools such as the Microsoft Office suite of products (i.e. Word, Excel, PowerPoint, Sharepoint, PowerBI etc.)
  • Working knowledge of electronic QMS tools such as QT9 Software
  • Ability to work flexibly with a solution-oriented approach, strongly self-motivated, excellent interpersonal and communication skills and the ability to adapt when working with both internal and external stakeholders at all levels
  • Good working knowledge of ISO 9001 requirements is essential

Nice to have:

  • Understanding of other ISO Standards (for example ISO17025, ISO50001, ISO14001, ISO45001, ISO27001) an advantage
  • Experience of reporting and data analysis is an advantage
  • Experience of Lean Six Sigma or other Process Improvement approaches
  • Ability to work on own initiative, both independently and as part of a team
  • A proactive and collaborative approach to work, with the ability to undertake multiple tasks simultaneously and deliver results in a timely manner
What we offer:
  • Blended Working: Enjoy the flexibility of remote and on-site working
  • Generous Annual Leave: Benefit from a competitive leave allowance
  • Continuous Learning: Formal further training and professional development are strongly supported
  • Comprehensive Benefits: Access to UCC Pension, Long-Term Illness Benefit, Life Assurance, and more

Additional Information:

Job Posted:
January 03, 2026

Expiration:
January 16, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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