Quality Executive Assistant Job at Robert Bosch Sp. z o.o. (Toluca de Lerdo)

Executive Assistant Regulatory, Safety and Quality

The Executive Assistant to the Head of Regulatory, Safety & Quality enhances exe...

Location

Italy , Milano

Salary:

Not provided

Alfasigma

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant, Senior Executive Assistant, or in a similar administrative role, preferably within a regulated or complex corporate environment
Experience supporting senior leadership is required
exposure to pharmaceutical, healthcare, or life sciences environments is a plus
Full understanding of office management systems and administrative procedures
Excellent knowledge of MS Office
familiarity with SAP and TNSJ is an advantage
Fluency in English (written and spoken)
Strong planning, organizational, and time-management skills
Ability to manage multiple priorities and work effectively under pressure
Excellent verbal and written communication skills

Job Responsibility

Act as the primary point of contact between the Head of Regulatory, Safety & Quality and internal and external stakeholders
Manage complex calendars, including scheduling meetings, governance committees, teleconferences, and international travel
Screen, prioritize, and route incoming communications (calls, emails, correspondence), ensuring timely and appropriate responses
Handle requests and queries with professionalism, discretion, and a strong sense of urgency
Prepare, format, and coordinate reports, presentations, briefs, and meeting materials (e.g. leadership meetings, regulatory or quality forums)
Support documentation management by developing and maintaining efficient filing and archiving systems in compliance with internal procedures
Welcome and assist visitors, auditors, and external partners, both in person and remotely
Maintain strict confidentiality of sensitive regulatory, safety, quality, and business information
Support project coordination by tracking actions, deadlines, and follow-ups as assigned by the executive
Monitor office supplies and support day-to-day administrative needs of the function

Executive Assistant to Deputy Chief Executive

This role plays a critical part in enabling effective executive leadership acros...

Location

New Zealand , Napier

Salary:

79091.00 - 93048.00 NZD / Year

Napier City Council

Expiration Date

Until further notice

Requirements

Highly experienced Executive Assistant (7+ years)
Operates with confidence, sound judgement, and ease at a senior leadership level
Exceptionally organised and proactive
Strong ability to anticipate needs, manage complexity, and keep priorities on track
Clear communicator with strong relationship management skills
Able to build trust with senior leaders and stakeholders
Forward-thinking and adaptable
Interest in improving how work gets done and using tools and systems to enhance effectiveness
Comfortable working in a dynamic, evolving environment
Discretion, professionalism, and initiative are essential

Job Responsibility

Partner closely with senior leaders at the heart of Council, enabling strategic focus and high-quality decision making
Provide proactive, high-level executive support that helps manage competing priorities in a complex, fast-paced environment
Act as a central point of coordination, strengthening information flow across senior leaders, elected members, and external stakeholders
Take ownership of complex workflows, bringing structure, foresight, and follow-through to ensure nothing is missed
Contribute to the evolution of executive support by introducing and embracing smarter, more efficient ways of working
Leverage digital and AI-enabled tools to enhance executive effectiveness, streamline coordination, and improve how work gets done

What we offer

5 weeks' annual leave after 2 years service
Discounted health insurance work scheme
Eye test subsidy
Retailer discounts
Study assistance
Employee Assistance Program (OCP)
Quarterly values awards
Birthday vouchers
Social club
Free flu vaccinations (annual)

Fulltime

New

Executive Assistant To General Manager

Supports the General Manager and his/her team by completing administrative respo...

Location

India , New Delhi

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
2 years experience in the administrative assistance, clerical services, or related professional area
OR 2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major
no work experience required

Job Responsibility

Supports the General Manager and his/her team by completing administrative responsibilities. Duties include organizing, composing and distributing correspondence to both employees and guests, initial response and follow up to inquiries and collecting and tracking problem resolution information
Assists managers in preparation of various reports and presentations
Assists with the design and preparation of statistical reports as needed
Attends, transcribes and distributes minutes, and participate in staff meetings, executive committee meeting and department meetings as needed
Makes new files, maintains existing files
Maintains giveaway/donation files and assists in making reservations
Provides administrative support to manager/s and department
Composes, produces and signs correspondence on routine matters
Produces and distributes correspondence as required
Answers department phones

Fulltime

New

Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadersh...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience providing executive-level administrative support in a detail-focused office environment
Strong calendar management skills with the ability to coordinate multiple priorities and time-sensitive commitments
Experience booking and managing travel arrangements, including itinerary coordination and scheduling changes when needed
Advanced proficiency in Microsoft Office
Excellent written and verbal communication skills, with the ability to prepare clear and effective meeting materials and correspondence
Demonstrated ability to support executive meetings and board-related activities with a high level of accuracy and professionalism
Strong organizational skills, attention to detail, and discretion when handling confidential information.

Job Responsibility

Manage complex scheduling and provide day-to-day administrative support that enables senior leaders to operate efficiently and stay focused on organizational priorities
Prepare high-quality reports, presentations, correspondence, and other business documents for leadership initiatives and special projects
Coordinate meeting and event logistics by organizing calendars, confirming attendees, assembling materials, developing agendas, and documenting follow-up notes and minutes
Support Board of Directors activities by planning board meetings, distributing relevant materials, maintaining accurate records, and ensuring processes align with board governance requirements and bylaws
Serve as a dependable point of contact between leadership, board members, and internal or external stakeholders to help communication flow smoothly
Monitor upcoming deadlines, commitments, and priorities for executives, anticipating needs and helping leaders prepare for conferences, meetings, and other engagements
Partner with colleagues to organize Executive Management Team meetings and ensure schedules, materials, and logistics are handled effectively
Arrange travel itineraries, bookings, and related logistics for executives while helping ensure plans run smoothly and efficiently.

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

New

Executive Assistant

I'm partnering with the founder of a fast-growing, global business who is lookin...

Location

United Kingdom , Sheffield

Salary:

40000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Is highly organised and solution-focused
Thrives in a fast-paced, evolving environment
Is excited by the opportunity to build and shape a brand-new role
Being locally based in Sheffield is essential

Job Responsibility

Managing complex international diaries
Inbox management and prioritisation
Creating high-quality presentation decks
Working on ad hoc projects
Acting as a right-hand support to the founder

Fulltime

New

Executive Assistant

Are you a highly organised Executive Assistant with a sharp commercial mind? Our...

Location

Australia , Mulgrave

Salary:

100000.00 - 110000.00 AUD / Year

Randstad

Expiration Date

July 05, 2026

Requirements

Demonstrated experience as an Executive Assistant, Office Manager, or a similar corporate support role
Proven experience supporting senior management or executives
Exposure to financial, commercial, or contract administration processes (highly desirable)
Experience preparing high quality reports, presentations, and board materials
The ability to multi-task and manage competing priorities in a fast paced environment
Strong written and verbal communication skills with a high level of discretion
Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and experience with document management systems like SharePoint
Strong commercial awareness and understanding of business operations
A suitable Business Degree is highly desirable

Job Responsibility

Provide proactive, confidential assistance to the Executive Team, manage travel logistics, draft professional communications, and act as a key liaison for internal and external stakeholders
Support contract administration (tracking milestones, maintaining registers), coordinate tender submissions, assist with pricing proposals, and support audit data collation
Assist with payroll processing inputs, support timesheet administration for accuracy and compliance, and liaise with HR/Payroll to resolve queries
Maintain corporate document control systems (SharePoint) in line with NATA and ISO standards
manage confidential records and tracking deliverables
Maintain professional front of house standards, manage reception, greet visitors, and handle mail/deliveries
Assist with website updates, LinkedIn content, and the preparation of presentations and marketing materials

What we offer

Super

Fulltime

New

Senior Executive Assistant

A highly experienced senior executive support professional is required to suppor...

Location

United Kingdom , Marlow

Salary:

Not provided

SRG

Expiration Date

Until further notice

Requirements

Significant experience in a senior executive assistant, senior administrative assistant, or comparable leadership support role
Strong interpersonal skills with the ability to build trusted relationships quickly and work confidently with senior leaders and diverse stakeholders
Advanced Microsoft Office and Outlook capability, with particular strength in PowerPoint, Word, Excel, and producing high-quality executive materials
Highly proactive, organised, and resilient, with sound judgment, discretion, and the ability to operate independently in a fast-moving environment
Experience working across remote, international, and matrixed teams, with the maturity to coordinate effectively across functions and time zones

Job Responsibility

Managing a complex inbox and calendar, including prioritisation, scheduling optimisation, and coordination of recurring leadership forums (1:1s, team meetings, governance meetings, etc.)
Booking and managing travel, hotels, off-sites, and team meeting logistics, while ensuring plans are aligned to leadership priorities and executed with minimal oversight
Anticipating leader needs, preparing for key meetings and travel, handling sensitive information with discretion, and creating the conditions for the leader to stay focused on strategic priorities
Creating and managing agendas for leadership, virtual team, and workstream meetings
capturing minutes, decisions, and actions
and ensuring clear follow-through
Driving follow-up on outstanding actions, tracking commitments, and helping maintain momentum across leadership and team deliverables
Creating, refining, and formatting executive-ready PowerPoint presentations, briefing materials, and supporting communications

Parttime

New

Assistant Executive Steward

Supervises the daily kitchen utility operations and staff. Responsible for dish ...

Location

United States

Salary:

26.54 - 31.25 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
4 years experience in the procurement, food and beverage, culinary, or related professional area
2-year degree in Hotel and Restaurant Management, Hospitality, Business Administration, or related major
2 years experience in the procurement, food and beverage, culinary, or related professional area.

Job Responsibility

Supervises the daily kitchen utility operations and staff
Responsible for dish room operations, night cleaning, back dock cleaning and maintenance, banquet plating and food running
Supervises kitchen employees not actively engaged in cooking (e.g., dishwashers, kitchen helpers, etc.)
Strives to continually improve guest and employee satisfaction while maintaining the operating budget
Orders necessary supplies and verifies workers have supplies, equipment, tools, and uniforms necessary to do their jobs
Schedules events, programs, and activities, as well as the work of others
Monitors the inflow of ordered materials and the maintenance of current materials
Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner
Supervises dishroom shift operations
Performs all duties of utility employees as necessary

What we offer

Relocation Assistance Available

Fulltime

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