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To provide administrative and co‑ordination support to the QHSE and Compliance team, helping maintain effective management systems, support audit readiness, keep compliance records current and ensure key actions are tracked and progressed. The role supports the day‑to‑day running of safety, quality, environmental and compliance activities.
Job Responsibility:
Provide day‑to‑day administrative support to the QHSE and Compliance team
Maintain and update key compliance, safety, quality and environmental records, trackers and databases
Support the upkeep of the Safety Management System and Quality Management System
Assist with preparation for external audits including ISO audits, Achilles, SafeContractor, SSIP and CHAS
Collate audit evidence, organise audit files and track findings and close‑out actions
Monitor NCRs and support logging, tracking and closing them out within internal systems
Chase incident investigations, witness statements, action updates and outstanding documentation
Monitor the statutory compliance system and follow up where inspections, uploads or renewals are overdue
Support compliance reporting, dashboards and internal management reporting
Assist with document control, including policies, procedures, forms and guidance notes
Help co‑ordinate meetings, actions and departmental priorities
Support SAP (safety action plan) related administration where required
Maintain accurate electronic filing systems for audit evidence and compliance records
Support continual improvement activity by helping track actions and recurring issues
Requirements:
Strong administrative and organisational skills
Good attention to detail and ability to maintain accurate records
Confident user of Google Workspace (or Microsoft alternative), including sheets, docs, etc.
Able to manage multiple tasks and work to deadlines
Confident communicating with managers and colleagues
Experience working with systems, trackers or databases
A proactive approach to chasing actions and keeping tasks progressing
Nice to have:
Experience in a QHSE, compliance or safety administration role
Experience supporting ISO 9001, ISO 14001 or ISO 45001 systems
Familiarity with audit processes such as Achilles, CHAS, SSIP or SafeContractor
Experience in document control, incident administration or NCR tracking
Experience with statutory compliance or compliance management platforms
Basic understanding of management systems and audit evidence requirements