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Source Logo Source · Purchasing

Purchasing Project Manager

United States 90000.00 - 110000.00 USD / Year · Job Posted February 16, 2026
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Job Description

As a Purchasing Project Manager at Source, you’ll help lead the end-to-end purchasing process for FF&E on commercial and hospitality projects—ensuring budgets, schedules, and design goals are met from kickoff through installation. You’ll serve as a central point of contact for clients, vendors, and internal teams, managing multiple projects at once with precision and care.

Job Responsibility

  • Project Planning & Coordination: Collaborate with internal teams and external partners at project kickoff to ensure specifications align with budget, design vision, and scope
  • Identify project priorities and coordinate responsibilities with cross-functional team members
  • Review and audit all specifications and floorplans
  • coordinate with designers and architects to resolve discrepancies or clarifications
  • Maintain regular communication with clients and internal teams to provide updates and project status reports
  • Vendor & Platform Management: Coordinate with vendor representatives to confirm pricing and lead times not available on the Source platform
  • Maintain up-to-date vendor pricing on the Source platform for all uploaded brands
  • Generate specification sheets through the Source platform for designer and client review and approval
  • Procurement & Financial Oversight: Issue purchase orders, manage invoice reviews, and collaborate with the Accounting team to ensure timely vendor payments
  • Process and document change orders as needed
  • Monitor project budgets closely and communicate any changes or adjustments proactively
  • Logistics & Scheduling: Partner with the Logistics teams to define warehousing needs for each project
  • Establish and maintain project timelines, including tracking and updating estimated delivery dates
  • Track orders consistently throughout the project lifecycle to ensure transparency and schedule accuracy
  • Installation & Closeout: Coordinate with the Installation Manager to plan onsite installation schedules and requirements
  • Support the Installation Manager with punch list follow-ups and resolution post-installation
  • Facilitate timely approvals on samples and finish submittals as required
  • Oversee preparation of closeout documentation throughout the project and ensure finalization within 30 days of installation completion

Requirements

  • 5+ years of experience in hospitality procurement or related project purchasing roles
  • Proficiency in Google Workspace and Microsoft Office Suite
  • Experience with procurement software platforms strongly preferred
  • Strong written and verbal communication skills, including confident and effective presentation abilities
  • Demonstrated ability to manage multiple priorities in a fast-paced environment
  • Exceptional attention to detail and organizational skills
  • Proven track record of independently managing large, complex projects from start to finish
  • Ability to collaborate effectively with both internal teams and external partners
  • Strong interpersonal skills with a proactive, solution-oriented approach to problem solving
  • Familiarity with commercial interior products and the ability to read and interpret architectural floor plans and specifications
  • Comfortable working under pressure and meeting strict deadlines consistently
  • Associate’s or Bachelor’s degree in project management, business, or a related field preferred

What we offer

  • Market-leading salary
  • Equity
  • Performance bonuses
  • Comprehensive benefits including employer-paid health insurance
  • Professional development support
  • Flexible PTO
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