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Source Logo Source · Purchasing

Purchasing Project Coordinator

United States 60000.00 - 70000.00 USD / Year · Job Posted March 13, 2026
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Job Description

Source is looking for an experienced and detail-oriented Project Coordinator to join our Purchasing department. The successful candidate will be responsible for organizing information for the internal team expeditiously, interfacing with vendors to support project timelines, updating expediting reports accurately and tracking submittals. The Purchasing Project Coordinator will work with internal teams to creatively and proactively avoid potential risks to project timelines. The ideal candidate should have a strong knowledge of FF&E, excellent negotiation skills, and the ability to assist in creating cost-effective purchasing strategies. Being highly organized with the ability to manage multiple projects concurrently is essential for this role.

Job Responsibility

  • Consistently monitor, report, and communicate progress for every order issued for a project in proprietary software
  • Request control samples from design to to suppliers for submittal
  • Assist Purchasing Manager to resolve challenges that arise after orders are issued
  • Ensure suppliers are providing designers with shop drawings, finish samples, etc.
  • Monitor the approval process for all submittals to design and update submittal matrix
  • Work with proprietary Source software to update specification changes
  • Coordinate project resources, tasks, and timelines
  • Maintain awareness of project budgets and cash flows
  • Assist with researching and evaluating product options
  • Work with internal teams to determine product needs and specifications
  • Develop project plans and ensure timely completion
  • Support project managers with day-to-day operations and project needs
  • Monitor and report on project progress in proprietary software
  • Identify and resolve project issues
  • Ensure that quality standards are met
  • Track and manage inventory by reconciling packing slips and receiving reports to purchase orders
  • Track progress and ensure projects meet quality standards
  • Work collaboratively with stakeholders to ensure successful project completion
  • Report project status to internal project stakeholders
  • Drive the project close out process by collecting FR certificates, care and cleaning documentation, and warranty information
  • Alert accounting 2 months prior to job completion to begin financial close out

Requirements

  • Bachelor’s degree in Supply Chain Management, Business Management, related field, or equivalent work experience
  • 1+ years of hospitality FF&E or OS&E project coordination or management experience
  • Proficiency in Microsoft Office and Google Workspace
  • Desire and willingness to to learn and implement new technologies
  • Strong problem-solving and critical thinking skills
  • Excellent organizational and communication skills
  • Ability to work independently and in a team environment
  • Ability to work under pressure and meet tight deadlines

What we offer

Market-leading salary, equity, performance bonuses, and comprehensive benefits including employer-paid health insurance, professional development support, and flexible PTO

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