Purchasing Project Coordinator

• Consistently monitor, report, and communicate progress for every order issued for a project in proprietary software
• Request control samples from design to suppliers for submittal
• Assist Purchasing Manager to resolve challenges that arise after orders are issued
• Ensure suppliers are providing designers with shop drawings, finish samples, etc.
• Monitor the approval process for all submittals to design and update submittal matrix
• Work with proprietary Source software to update specification changes
• Coordinate project resources, tasks, and timelines
• Maintain awareness of project budgets and cash flows
• Assist with researching and evaluating product options
• Work with internal teams to determine product needs and specifications
• Develop project plans and ensure timely completion
• Support project managers with day-to-day operations and project needs
• Monitor and report on project progress in proprietary software
• Identify and resolve project issues
• Ensure that quality standards are met
• Track and manage inventory by reconciling packing slips and receiving reports to purchase orders
• Track progress and ensure projects meet quality standards
• Work collaboratively with stakeholders to ensure successful project completion
• Report project status to internal project stakeholders
• Drive the project close out process by collecting FR certificates, care and cleaning documentation, and warranty information
• Alert accounting 2 months prior to job completion to begin financial close out

• Bachelor’s degree in Supply Chain Management, Business Management, related field, or equivalent work experience
• 1+ years of hospitality FF&E or OS&E project coordination or management experience
• Proficiency in Google Workspace
• Desire and willingness to learn and implement new technologies
• Strong problem-solving and critical thinking skills
• Excellent organizational and communication skills
• Ability to work independently and in a team environment
• Ability to work under pressure and meet tight deadlines

Market-leading salary, equity, performance bonuses, and comprehensive benefits including employer-paid health insurance, professional development support, and flexible PTO