Purchasing Manager Job at Four Seasons (Osaka)

Job Description

Coordinate and assist the Director of Purchasing in overall operations of the Purchase Department to ensure that all departments of the hotel have adequate supplies to perform their duties in an efficient manner.

Job Responsibility

Coordinate and assist the Director of Purchasing in overall operations of the Purchase Department to ensure that all departments of the hotel have adequate supplies to perform their duties in an efficient manner
Builds a motivated and skilled team, leads by example and instills a culture of continuous learning and improvement among employees
Actively plans and manages the career development of every employee through effective coaching, training and by instilling company values
Organizes and manages the department in accordance with company philosophy and policies, maximizing efficiency and productivity and achieving established goals
Displays warmth, care and genuine enthusiasm when dealing with guests and internal customers
Demonstrates standards awareness, by setting example for standards execution, standards testing and implementing action plans to achieve established product and service goals
Prepares annual plans and forecasts, consistently monitors and manages budgetary goals
Ensures the purchasing policies and procedures are strictly adhered to prior to procuring any goods
Work closely with Executive Chef & Director of F&B to purchase the highest quality products while constantly searching for the lowest price
Verify all purchase order requests/market lists to ensure that they have been by approved by authorized persons before purchase
Maintain proper documentation of all items received by the hotel in and ensure it is done as per Four Seasons purchasing and receiving procedures
Verify that all invoices sent to Accounts Payable ensuring they are approved PO, stamped and signed by Receiver
Ensures that all deliveries are sent immediately to the respective department upon receipt
Always maintain the receiving area clean and tidy and ensure no food items are left on the floor
Maintain a proper First in First out system of items in storerooms
Ensure that all inventories of Beverage Store and outlets are carried out in the time scheduled by Finance
Keep the Asst DOF update with Inventories figures within two working days after last day of the month
Any variance in Beverage Cost versus Budget shall be communicated to the Asst DOF
Is responsible for the updating of Birchstreet and ensuring it runs smoothly
Shall always ensure that quality of products purchased is up to the Four Seasons Standards
Prepare and post staff schedule in accordance with business needs
Conduct frequent quality control audits to ensure that staff is properly trained and are abiding to procedures
Ensuring that jobs delegated to other Purchasing Staffs are performed in a proper manner and deadlines are met
Negotiating with potential Vendors in terms of global discount on turnover and special discounts on early payments
A list of slow moving items for Food & Beverage is sent monthly to the DOFB and DOF
Always ensure that to get the best deal from vendors without affecting the quality of the products
Ensure all food products received from suppliers are as per Four Seasons Food Hygiene standards
Coordinate and manage the overall operations of the Purchasing and Storeroom Department to ensure that all departments of the hotel have adequate supplies to perform their duties in an efficient manner
Overlook the overall management of the purchasing department in the absence of the Director of Purchasing

Requirements

3 years of relevant working experience in a similar function
Prior experience within hotel industry would be an advantage
Relevant knowledge of local market place and supplier network relevant materials management & purchasing experience preferably distribution required
Computer literate, with high competency level in use of Microsoft Office (Excel, PowerPoint, Word, as a minimum)
Birchstreet experience is required
Fluent in Japanese is a must and able to speak English would be an advantage

Nice to have

Prior experience within hotel industry would be an advantage
Able to speak English would be an advantage

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