Purchasing Manager Job at Marriott Bonvoy (Ubud)

Job Description

Responsible for following established procedures in ordering, receiving, storing, distributing and payment of items. Formulates an approved vendors list encompassing all categories.

Job Responsibility

Generates and provides accurate and timely results in the form of reports, presentations, etc
Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data
Assures sanitation compliance
Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability
Orders all food and beverage based on business needs
Assists Executive Chef in maintaining/lower budgeted food/controllable costs
Delegates and enforces first in/first out inventory rotation for all storeroom products
Maintains sanitation and safety standards as specified in the brand guidelines
Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets
Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels
Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs
Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered
Uses existing computer programs to perform daily and period end food and beverage costs
Maintains inventory controls for proper levels, dating, rotation, requisitions, etc
Completes administrative tasks on a timely basis (e.g., C-7s, menu costing, general office duties)
Completes period end inventory according to Food and Beverage and Accounting standard operation procedures
Calculates figures for food and beverage inventory
Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef
Ensures all LSOP's are adhered to by all employees
Receives and inspects all deliveries
Maintains an accurate controllable log and beverage perpetual
Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures
Demonstrates knowledge of job-relevant issues, products, systems, and processes
Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information
Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards
Keeps up-to-date technically and applying new knowledge to your job
Utilizes interpersonal and communication skills to lead, influence, and encourage others
advocates sound financial/business decision making
demonstrates honesty/integrity
leads by example
Ensure disciplinary situations are addressed in timely fashion and with consistency
Ensures performance reviews are completed on a timely basis for supervisors and non-management employees
Submits reports in a timely manner, ensuring delivery deadlines
Ensures profits and losses are documented accurately
Achieves and exceeds goals including performance goals, budget goals, team goals, etc
Develops specific goals and plans to prioritize, organize, and accomplish your work
Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued
Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person
Analyzes information and evaluating results to choose the best solution and solve problems
Interacts with kitchen staff, vendors and Executive Chef
Uses existing computer programs effectively to post invoices, update items and costs
Attends and participates in all pertinent meetings
Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources
Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner
Coordinates and implements accounting work and projects as assigned
Coordinates, implements, and follows up on audits for all areas of property operations
Complies with Federal and State laws applying to operations procedures
Generates and provides accurate and timely results in the form of reports, presentations, etc
Analyzes information and evaluates results to choose the best solution and solve problems
Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data
Balances ledgers
Works with operations teams to develop an operational strategy that is aligned with the brand's business strategy and leads its execution
Reviews comment cards, guest satisfaction results and other data to identify areas of improvement
Evaluates if discipline teams are meeting service needs and provides feedback to teams
Participates in walk-throughs on property to ensure that all areas are well maintained and preventative maintenance processes are in place
Tours building on a regular basis speaking with employees and guests to understand business needs and assess operational opportunities
Reviews findings from comment cards and guest satisfaction results with leadership team and ensures appropriate corrective action is taken
Works with team to put sustainable work processes and systems in place that support the execution of the strategy
Reviews reports and financial statements to determine operations performance against budget
Communicates a clear and consistent message regarding departmental goals to produce desired results
Provides excellent customer service by being readily available/approachable for all customers and guests
Takes proactive approaches when dealing with customers and guest concerns
Extends professionalism and courtesy to customers and guests at all times
Responds timely to customer service department request
Ensures all team members meet or exceed all hospitality requirements
Supports annual quality audits
Reviews financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement
Implements property emergency plan
Provides a safe working environment in compliance with Occupational Safety and Health Administration/MSDS
Implements and sustains property accident prevention programs
Follows property-specific recovery plans
Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person
Demonstrates self confidence, energy and enthusiasm
Manages group or interpersonal conflict
Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner
Manages time and possesses organizational skills
Presents ideas, expectations and information in a concise, organized manner
Uses problem solving methodology for decision making and follow up
Makes calls if necessary

Requirements

4-year bachelor's degree in Finance and Accounting or related major
or a minimum of 2 years' experience in Purchasing or a related field

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