CrawlJobs Logo
Robert Half Logo Robert Half · Purchasing

Purchasing & Inventory Coordinator

United States, Port Chester · Job Posted March 01, 2026
Apply Position
Job Link Share

Job Description

The Purchasing & Inventory Coordinator supports the end‑to‑end purchasing lifecycle for assigned product lines, ensuring materials are ordered, received, and maintained accurately and on time. This role works closely with suppliers, internal operations, receiving teams, and Accounts Payable to maintain data integrity, resolve discrepancies, and optimize inventory levels. The ideal candidate is detail‑oriented, highly organized, and comfortable working in a fast‑paced environment with multiple systems and stakeholders.

Job Responsibility

  • Execute purchase order creation, updates, and maintenance across assigned product lines using the company’s manufacturing ERP system (ePic)
  • Monitor open orders and work closely with suppliers to ensure on‑time delivery and resolve delays or issues proactively
  • Collaborate with Receiving and Accounts Payable to research and resolve invoice discrepancies, quantity mismatches, and documentation issues
  • Maintain accurate purchase order data, material records, lead times, pricing, and supplier information
  • Process vendor return requests (RMAs) promptly and track closure to ensure credit or replacement
  • Monitor inventory levels and stock positions to support production and customer demand while minimizing excess and obsolete inventory
  • Prepare and analyze Excel reports to support purchasing decisions, inventory planning, and supplier performance tracking
  • Communicate effectively with cross‑functional teams including Sourcing, Planning, Operations, and Finance
  • Support continuous improvement initiatives related to purchasing processes, data accuracy, and inventory management

Requirements

  • 2–4 years of experience in purchasing, supply chain, inventory coordination, or related operations role
  • Strong proficiency in Excel (VLOOKUP/XLOOKUP, pivot tables, data analysis)
  • Experience with any ERP or MRP system
  • Strong attention to detail and commitment to data accuracy
  • Ability to manage multiple priorities and deadlines in a dynamic environment
  • Excellent communication and follow‑up skills with both internal teams and external suppliers
  • Familiarity with Office 365 (Outlook, Teams, SharePoint, Excel, Word)

Nice to have

  • Experience in a manufacturing, consumer goods, or product‑based environment
  • Understanding of basic supply chain concepts such as lead times, safety stock, and inventory turnover
  • Problem‑solving mindset with the ability to investigate issues and drive resolution
  • Experience with ePic is a plus but not required

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Purchasing & Inventory Coordinator

8 matching positions

Purchasing Coordinator

We are looking for a detail-oriented Purchasing Coordinator to support day-to-da...
Location
Location
United States , Bloomfield
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience supporting purchasing, procurement, or supply chain coordination activities in a fast-paced environment
  • Proficiency in creating and updating purchase orders and related transactional records with a high level of accuracy
  • Working knowledge of Oracle or a similar ERP system used for purchasing and item data management
  • Strong organizational skills with the ability to manage documents, deadlines, and multiple open tasks at once
  • Ability to review reports, track order status, and follow through on outstanding actions independently
  • Clear written and verbal communication skills for coordinating with internal teams and vendors
  • Solid attention to detail when handling inventory updates, approvals, and system data maintenance
Job Responsibility
Job Responsibility
  • Prepare and maintain purchase orders, work orders, and transfer orders to support ongoing business needs
  • Organize order documentation by creating and managing shared drive folders for each request
  • Monitor daily shipping activity and generate work orders when follow-up action is required
  • Track outstanding work orders and communicate proactively to help keep completion timelines on schedule
  • Review cardboard stock levels on a monthly basis and notify the appropriate contact when replenishment is needed
  • Produce label order worksheets for the value-added services team to support operational output
  • Keep Amazon tracking records current by entering updated shipment and status information
  • Follow up on approvals for new items and complete system setup, including quotations and approved supplier details
  • Assist with maintaining item records and master data updates within Oracle and related internal systems
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Access to top jobs
  • Competitive compensation
  • Fulltime
Read More
Arrow Right

Purchasing Coordinator

We are looking for a detail-oriented Purchasing Coordinator to support purchasin...
Location
Location
United States , Research Triangle Park
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience supporting purchasing, procurement, or order coordination activities in a detail-focused setting
  • Working knowledge of purchase order processing and related purchasing department functions
  • Ability to manage purchasing materials information with a high level of accuracy and attention to detail
  • Familiarity with sales order entry, shipping documentation, and freight record updates
  • Strong organizational skills with the ability to handle multiple transactions and priorities at once
  • Comfortable working on-site in Research Triangle Park, North Carolina
  • Proficiency with computer-based data entry and document management systems
Job Responsibility
Job Responsibility
  • Enter incoming purchase orders accurately and create corresponding sales orders to support production needs
  • Attach required supporting documentation to outgoing sales orders to ensure complete and timely processing
  • Upload proof of delivery records into company systems and maintain organized transaction files
  • Review and update freight-related information so shipment records remain current and accurate
  • Support inventory receiving activities by recording inbound materials and confirming item details
  • Coordinate purchasing documentation to help maintain smooth communication between internal teams and operational partners
  • Monitor order information for completeness and follow up on missing or inconsistent details
  • Assist with day-to-day purchasing operations while maintaining accuracy across order and materials record
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Purchasing Coordinator

We are looking for a detail-oriented Purchasing Coordinator to support purchasin...
Location
Location
United States , Research Triangle Park
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience supporting purchasing, procurement, or order coordination activities in a detail-focused setting
  • Working knowledge of purchase order processing and related purchasing department functions
  • Ability to manage purchasing materials information with a high level of accuracy and attention to detail
  • Familiarity with sales order entry, shipping documentation, and freight record updates
  • Strong organizational skills with the ability to handle multiple transactions and priorities at once
  • Comfortable working on-site in Research Triangle Park, North Carolina
  • Proficiency with computer-based data entry and document management systems
Job Responsibility
Job Responsibility
  • Enter incoming purchase orders accurately and create corresponding sales orders to support production needs
  • Attach required supporting documentation to outgoing sales orders to ensure complete and timely processing
  • Upload proof of delivery records into company systems and maintain organized transaction files
  • Review and update freight-related information so shipment records remain current and accurate
  • Support inventory receiving activities by recording inbound materials and confirming item details
  • Coordinate purchasing documentation to help maintain smooth communication between internal teams and operational partners
  • Monitor order information for completeness and follow up on missing or inconsistent details
  • Assist with day-to-day purchasing operations while maintaining accuracy across order and materials record
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Administrative and Inventory Coordinator

At Cotino®, a Storyliving by Disney™ community, we're creating something entirel...
Location
Location
United States , Rancho Mirage; Palm Desert
Salary
Salary:
28.25 USD / Hour
disney.com Logo
Disney
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A valid California Driver's License
  • 6+ months of experience in Administrative Support, Food & Beverage, or Inventory Management roles, or Supply Chain Operations
  • Flexibility to work early mornings (as early as 5:00 AM), as well as weekends, overnights, and holidays
  • Experience using inventory management systems and tools
  • Ability to lift up to 50 lbs. and work in cooler/freezer environments for extended periods
  • Strong attention to detail with an analytical mindset
  • Proven ability to track and manage multiple priorities simultaneously
  • Skilled in building and maintaining reports, trackers, and data tools
  • Ability to develop and refine Standard Operating Procedures (SOPs) in a fast-paced, evolving environment
  • adaptable and solutions-oriented
Job Responsibility
Job Responsibility
  • Create manage and track purchase orders across multiple business lines
  • Monitor open POs and resolve discrepancies and aging orders
  • Partner with leadership and Sourcing to onboard and manage vendors
  • Determine order quantities based on historical usage demand patterns and operational needs
  • Receive inspect and validate deliveries for accuracy quality and timeliness
  • Identify and resolve discrepancies including shortages damages or incorrect shipments
  • Coordinate with vendors and internal teams to ensure timely resolution of issues
  • Ensure compliance with food safety and product handling standards
  • Maintain accurate inventory levels using inventory management systems
  • Execute inventory transactions including transfers spoilage tracking and adjustments
What we offer
What we offer
  • health and savings benefits
  • educational opportunities
  • special extras that only Disney can provide
  • medical financial and other benefits dependent on the level and position offered
  • Fulltime
Read More
Arrow Right

Purchasing Coordinator

We are seeking a detail-oriented and motivated Purchasing Coordinator to join ou...
Location
Location
United States , Marcus Hook
Salary
Salary:
Not provided
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Business, Supply Chain, Logistics, or a related field (or equivalent experience)
  • 0-2+ years of experience in purchasing, procurement, or administrative support (manufacturing environment preferred)
  • Strong organizational skills and attention to detail
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office (especially Excel)
  • experience with ERP systems is a plus
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Job Responsibility
Job Responsibility
  • Assist in the preparation and processing of purchase orders in accordance with company policies
  • Communicate with suppliers to obtain quotes, confirm orders, and track deliveries
  • Monitor inventory levels and coordinate with internal teams to ensure timely replenishment
  • Maintain accurate purchasing records, pricing, and vendor information in ERP systems
  • Follow up on order status, resolve discrepancies, and manage backorders
  • Support cost-saving initiatives and vendor negotiations when applicable
  • Collaborate with production, warehouse, and finance teams to ensure smooth operations
  • Assist in evaluating supplier performance and maintaining strong vendor relationships
What we offer
What we offer
  • Competitive salary and benefits package
  • Opportunities for career growth and professional development
  • Collaborative and supportive team environment
  • Exposure to end-to-end supply chain operations
  • Fulltime
Read More
Arrow Right

Purchasing Coordinator

If you’re someone who enjoys keeping things organized, solving problems, and bei...
Location
Location
United States , Iowa Falls
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1+ years of experience in purchasing, procurement, inventory, supply chain, or administrative support
  • Strong attention to detail and comfort working in systems and spreadsheets
  • Highly organized with the ability to juggle multiple priorities
  • Clear communication skills and a team-oriented mindset
Job Responsibility
Job Responsibility
  • Oversee the intake and system entry of incoming materials, ensuring inventory is accurately received and tracked
  • Coordinate and facilitate essential vendor services across multiple locations, helping ensure sites are supported and operating efficiently
  • Act as a central point of contact for service-related requests, managing timelines and follow-through with internal teams and external partners
  • Maintain and organize vendor, service, and equipment data to ensure alignment and visibility across locations
  • Support reporting, audits, and data validation efforts to maintain accuracy and integrity across systems
  • Assist with inventory counts, adjustments, and data input to ensure precise tracking and reporting
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Inventory Coordinator and Runner

We are seeking a dependable and detail-oriented Inventory Specialist to join our...
Location
Location
United States , Exton
Salary
Salary:
18.00 - 25.00 USD / Hour
kitchentuneup.com Logo
Kitchen Tune-Up
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in warehouse, inventory, shipping/receiving, or construction trades preferred
  • Strong organizational and problem-solving skills
  • Proficiency with basic computer applications and ability to learn inventory software
  • Ability to lift up to 50 lbs and operate standard warehouse equipment (pallet jacks, etc.)
  • Valid driver's license and dependable transportation to travel between multiple job sites
  • Strong communication skills
  • ability to work independently and in a team
  • Knowledge of kitchen/bath remodeling materials a plus
Job Responsibility
Job Responsibility
  • Maintain accurate records of all inventory (materials, tools, supplies)
  • Perform regular cycle counts and reconcile discrepancies
  • Ensure the warehouse is organized, safe, and compliant with company standards
  • Oversee staging of orders for upcoming jobs and warranty service work
  • Create efficient processes for inventory management
  • Receive, inspect, and log all deliveries
  • Prepare outgoing inventory, ensuring packaging, labeling, and documentation are correct by project
  • Communicate with vendors regarding delivery schedules, damages, or shortages, and returns
  • Track and confirm purchase orders against received goods
  • Organize materials by job/project for easy pickup by field crews
What we offer
What we offer
  • Health insurance
  • Training & development
  • 401(k)
  • Competitive salary
  • Training and career development opportunities
  • Supportive, team-oriented culture
  • Fulltime
Read More
Arrow Right

Purchasing Coordinator

We are looking for a Purchasing Coordinator to support travel-related purchasing...
Location
Location
United States , Auburn
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience supporting purchasing, procurement coordination, or travel-related buying activities
  • Working knowledge of purchasing processes, funding validation, and transaction tracking
  • Ability to identify discrepancies and take prompt action to resolve billing or account issues
  • Strong organizational skills with close attention to detail and accuracy
  • Effective communication skills for working with vendors and internal teams
  • Proficiency in purchasing administration and managing multiple priorities in a fast-paced environment
  • Background in purchasing planning and purchasing management is preferred
Job Responsibility
Job Responsibility
  • Source and purchase inventory, materials, and company supplies to support daily operations and project needs
  • Monitor inventory levels, reorder points, and lead times to ensure adequate stock while preventing shortages and excess inventory
  • Obtain quotes, compare vendors, and negotiate pricing when appropriate
  • Track open purchase orders, confirm delivery dates, and expedite urgent shipments as needed
  • Resolve purchasing, receiving, and invoicing discrepancies with vendors and internal teams
  • Maintain accurate purchasing and inventory data within the ERP system
  • Research new suppliers and identify cost-saving opportunities related to materials and freight
  • Provide occasional backup support for travel-related purchasing and expense processing
What we offer
What we offer
  • Medical, vision, dental, life and disability insurance
  • Company 401(k) plan
  • Fulltime
Read More
Arrow Right