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Robert Half Logo Robert Half · Purchasing

Purchasing Coordinator

United States, Bloomfield · Job Posted June 29, 2026
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Job Description

We are looking for a detail-oriented Purchasing Coordinator to support day-to-day procurement and order administration for a Contract position based in Bloomfield, New Jersey. This role is ideal for someone who can manage multiple workflows accurately, keep purchasing records current, and coordinate closely with internal teams to maintain timely order processing. The successful candidate will help ensure materials, data, and supporting documentation are organized, updated, and aligned with operational needs.

Job Responsibility

  • Prepare and maintain purchase orders, work orders, and transfer orders to support ongoing business needs
  • Organize order documentation by creating and managing shared drive folders for each request
  • Monitor daily shipping activity and generate work orders when follow-up action is required
  • Track outstanding work orders and communicate proactively to help keep completion timelines on schedule
  • Review cardboard stock levels on a monthly basis and notify the appropriate contact when replenishment is needed
  • Produce label order worksheets for the value-added services team to support operational output
  • Keep Amazon tracking records current by entering updated shipment and status information
  • Follow up on approvals for new items and complete system setup, including quotations and approved supplier details
  • Assist with maintaining item records and master data updates within Oracle and related internal systems

Requirements

  • Experience supporting purchasing, procurement, or supply chain coordination activities in a fast-paced environment
  • Proficiency in creating and updating purchase orders and related transactional records with a high level of accuracy
  • Working knowledge of Oracle or a similar ERP system used for purchasing and item data management
  • Strong organizational skills with the ability to manage documents, deadlines, and multiple open tasks at once
  • Ability to review reports, track order status, and follow through on outstanding actions independently
  • Clear written and verbal communication skills for coordinating with internal teams and vendors
  • Solid attention to detail when handling inventory updates, approvals, and system data maintenance

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Access to top jobs
  • Competitive compensation
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