Purchasing Coordinator, Robert Half

Purchasing Coordinator

Robert Half

Location:
United States, San Ramon

Category:
Construction

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

This position is responsible for providing administrative support to the Purchasing department by maintaining contact information and overseeing the entire lifecycle of purchase orders from creation to invoicing.

Job Responsibility:

Provide administrative and operational support to the Purchasing department
Create, audit, and track purchase orders, contracts, change orders, and amendments for accuracy and timely payment
Prepare, distribute, and maintain bid, award, and contract documentation
Monitor scopes of work, insurance requirements, and compliance for all trade partners
Collaborate with Sales, Design, Marketing, Field, and Accounting teams to manage pricing, options, and project details
Load project and phase information into BuildPro and set up new communities in purchasing and rebate systems
Resolve billing discrepancies with trade partners, vendors, and field staff
Compile and distribute regular reports for leadership review
Draft correspondence, award letters, and contract addendums as needed
Answer and screen calls, file documents, and maintain organized records
Assist with special projects and provide support during the bidding process

Requirements:

High school diploma required, bachelor's degree preferred
2+ years of experience in an administrative support role, preferably within the new home construction industry
Excellent computer skills, including proficiency in Microsoft Office products, with a strong focus on Microsoft Excel
Strong communication skills and comfortable communicating cross-functionally with internal and external business partners
Highly organized, detail-oriented, and the ability to manage multiple projects and deliverables in a dynamic environment

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Access to free online training

Additional Information:

Job Posted:
October 31, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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