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Purchasing Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Gainesville

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Category:
Purchasing

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a Purchasing Coordinator to support daily procurement operations for a growing team in Gainesville, Florida. This Long-term Contract position focuses on coordinating purchasing activities, maintaining accurate order documentation, and helping ensure materials are available when needed. The ideal candidate is organized, detail-oriented, and comfortable working across purchasing functions to keep supply processes running smoothly.

Job Responsibility:

  • Review procurement ticket queue
  • validate required details
  • Convert ticket → PO in CW
  • Place orders and attach order confirmations
  • Update ETAs/backorders/substitutions
  • route approvals back to requester when substitutions required
  • Update receiving status when deliveries occur
  • Open PO review: past-due ETAs, unreceived shipments, orders missing confirmations
  • Renewals review in CW (30/60/90-day horizon)
  • Bill.com processing (2-way match)
  • RMAs/returns
  • Discrepancy handling

Requirements:

  • Experience supporting procurement, purchasing, or supply-related operations
  • Working knowledge of purchase order processing and purchasing documentation
  • Ability to manage multiple purchasing activities with strong attention to detail
  • Familiarity with standard purchasing department workflows and coordination tasks
  • Strong communication skills for working with vendors and internal stakeholders
  • Proficiency in maintaining accurate records and handling material purchasing information
  • Ability to stay organized and meet deadlines in a fast-paced environment
What we offer:
  • Medical, vision, dental, life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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