Purchasing Assistant Job at Crown Chicken LTD, Division of Cranswick PLC

Job Description

The Purchasing Assistant plays a critical role in ensuring operational stability by executing day-to-day procurement activities and maintaining continuity across the supply chain. Working closely with various internal departments, the post-holder is responsible for processing purchase orders accurately, monitoring inventory levels to prevent stock imbalances, and proactively resolving supplier issues. The role focuses on strengthening team capacity, handling increasing workload demands with high responsiveness, and supporting ongoing process and efficiency improvements within the department.

Job Responsibility

Accurately create and process purchase orders (POs) in line with company procurement policies and approved budget limits
Proactively track order statuses, follow up on delivery delays or discrepancies, and maintain comprehensive records of all procurement transactions
Build and maintain positive working relationships with vendors, serving as a key point of contact to resolve order or delivery issues efficiently
Monitor market price fluctuations and report potential cost-saving opportunities to the management team
Monitor inventory levels to reorder stock when necessary, cooperating closely with warehouse and operations teams to prevent stock shortages or overstocking while keeping inventory systems updated
Work collaboratively with internal departments to understand specific purchasing needs, communicate order updates, and ensure materials or services meet required specifications

Requirements

GCSE Mathematics and English (Grade C/4 or above) or equivalent qualification
Proven experience working within a supply chain environment, with a strong preference for supplier-facing experience
Practical experience utilising Microsoft Excel for day-to-day data entry and reporting
Experience working effectively and collaboratively within a fast-paced team environment
Basic understanding of procurement principles, purchase order processing, and general inventory control mechanisms
Strong, professional communication skills over both the telephone and via email
Excellent administrative and organisational skills with the ability to manage multiple tracking tasks simultaneously
A high level of accuracy and thoroughness in data entry, record-keeping, and discrepancy resolution
A process improvement mindset with a natural tendency to look for ways to enhance overall team efficiency

Nice to have

CIPS (Chartered Institute of Procurement & Supply) Level 2 or 3 Certificate, or a willingness to work towards it
Prior procurement experience within the food manufacturing industry
Experience operating and managing data within ERP (Enterprise Resource Planning) systems
Familiarity with traceability, quality standards, and supply chain pressures unique to food manufacturing
Knowledge of data analysis techniques and supply chain performance reporting

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Purchasing Assistant

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