Purchasing Assistant Manager Job at Four Seasons (Seoul)

Job Description

The Four Seasons Hotel Seoul is looking for Purchasing Assistant Manager, who shares a passion for excellence and who infuse enthusiasm into everything they do. We are looking for a candidate that is dedicated to creating personalized experiences and lasting memories for our guests. This position reports to the Director of Purchasing.

Job Responsibility

Maintain harmonious and professional relationship with all departments and Home Office to promote effective purchasing
Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact
Keep appropriate close contacts with business partners and constantly up to date with latest product and market information
Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with
Ensure proper authorization has been obtained for all hotel-specific purchasing contracts and conduct, manage and complete competitive bids in accordance with policy and ensure bids are on file where applicable prior to execution of contracts
Ensure Management Agreement and all other Purchasing Agreement terms and conditions are fulfilled
Monitor the status of slow-moving stocks and ensure a Slow-Moving Stocks Report is circulated monthly to the Director of Finance and the respective Division Heads concerned
Ensure that all purchase order requests are properly documented and accounted for, completed and approved before a purchase order is prepared and the items are purchased
Supervise the day-to-day functions of the Receiving Clerk and ensure that all items received by the hotel are properly documented in accordance with Four Seasons Purchasing and Receiving Procedures
Assist Accounts Payable Clerk in researching any discrepancies on invoices
Familiar with hygiene standards and perform hygiene audits as required
Monitor daily costs and prepare or review a daily and month-to-date Food & Beverage Cost Report
Cost and record steward sales, house charges, employee meals and other similar cost credit items on a daily basis
As required, attend Food & Beverage Meeting to review prior month’s Food & Beverage Cost Report to highlight actions
Constantly keep abreast of new products, services and processes and consult with hotel management on feasibility of implementation
Ensure that the department works closely with the Chef and the Food & Beverage Director to purchase the highest quality products while constantly searching for the most competitive price
Coordinate and participate as necessary in all month-end, quarterly or annual inventories of food, beverage, operating equipment and supplies
Support Home Office and the hotel’s Safety Committee and Green initiatives
Work closely with consultants to ensure the full benefit of their advice is realized

Requirements

College Education or equivalent experience
At least five years of experience in hotel purchasing
Highest level of integrity and transparency
Strong interpersonal and relationship-building skills to work with cross-functional teams
to negotiate with vendors and influence stakeholders
Strong problem-solving, decision-making, conflict-resolution and strategic-thinking skills
Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings
Promote a continuous learning environment that creates an atmosphere for professional development opportunities
Apply an ethical approach to influence the outcome of situations
Work in a safe, prudent and organized manner
Sound cost analysis and cost management skills
Clear understanding of the purpose and reasons for internal controls
Understand and be familiar with hotel quality standards and service standards
Strong commitment to services
Require a basic technical knowledge of generally accepted accounting principles and job knowledge of all positions in Purchasing and Food & Beverage control
Strong negotiation skills
Require knowledge of and the ability to operate computer equipment and Microsoft Office Suite software
Ability to read, write and speak English
Good knowledge of the Four Seasons internal controls, policies and procedures

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Purchasing Assistant Manager

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