Purchasing and Sales Specialist Job at Robert Half (Boca Raton)

Job Description

We are looking for a detail-oriented Purchasing and Sales Specialist to support procurement, vendor coordination, and transactional accuracy for a security-focused organization in Boca Raton, Florida. This position is ideal for someone who can manage purchasing activity, oversee shipment logistics, and maintain organized records across vendor and financial processes. The role requires strong follow-through, sound judgment when working with suppliers, and the ability to keep daily operations moving efficiently.

Job Responsibility

Coordinate inbound and outbound freight activity, including product movement, relocations, and asset transfers between suppliers and receiving sites
Review new vendor submissions, organize supplier documentation, and keep vendor records and reference materials current and accessible
Maintain accurate digital purchasing records and update transactional information to support day-to-day operational visibility
Process invoices on a daily basis, verifying pricing, quantities, product details, and item references before completion
Order supplies from approved sources and arrange shipments, returns, and related follow-up to ensure timely delivery
Identify and assess potential suppliers by reviewing capabilities, quality standards, operational capacity, and business reliability
Work directly with vendors to place orders, resolve routine purchasing questions, and support smooth procurement workflows
Contribute to additional purchasing or coordination tasks as business needs require

Requirements

High school diploma or equivalent is required
Associate’s or Bachelor’s degree in business administration or a related field is preferred
Experience supporting purchasing, vendor coordination, or sales operations in a fast-paced environment
Working knowledge of invoice processing, accounts payable, accounts receivable, and financial record accuracy
Familiarity with accounting and ERP platforms such as NetSuite, Oracle, QuickBooks, or SAP
Ability to perform bank reconciliations, assist with general ledger activity, and support journal entries or month-end close tasks
Strong organizational skills with close attention to detail when handling orders, invoices, and vendor documentation

What we offer

Medical
Vision
Dental
Life insurance
Disability insurance
401(k) plan

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