Purchasing And Facilities Administrator Job at Ryanair - Europe's Favourite Airline (Dublin)

Facilities Administrator

Are you a highly organised and proactive individual with a keen eye for detail? ...

Location

United Kingdom , Upminster

Salary:

27000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised and proactive individual with a keen eye for detail
Must be a car driver and have access to a vehicle due to location of business

Job Responsibility

Process material requests and raise accurate purchase orders
Monitor and manage material stock levels
Reconcile purchase orders with supplier invoices
Assist in preparing quotations for small works projects
Follow up on outstanding credits and invoices
Maintain and update internal trackers and records

What we offer

20 Days Holiday + Bank Holidays
Pension Scheme
On-site Parking

Fulltime

Facilities and Property Administrator

Facilities and Property Administrator role supporting a leading London-based pro...

Location

United Kingdom , London

Salary:

28000.00 - 30000.00 GBP / Year ▼

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in raising and managing Purchase Orders (POs)
Strong organisational skills with excellent attention to detail
Confident communicator with the ability to liaise professionally with tenants and contractors
Proficiency in Microsoft Office (Word, Excel) and ability to learn internal systems quickly
A team player who thrives in a fast-paced environment

Job Responsibility

Raise and manage Purchase Orders (POs) for commercial property repairs, ensuring accurate processing
Act as the first point of contact for tenants and contractors, handling queries professionally
Oversee repairs and maintenance, raising job orders and tracking their completion
Work closely with the commercial property team, liaising with lettings, residential, and legal departments
Manage invoices and liaise with the accounts team to ensure timely payments to contractors
Ensure compliance with health & safety regulations, coordinating audits and site visits
Maintain key records and organise team schedules for inspections and meetings

Fulltime

Temporary Administrator

Temporary Administrator position in the Facilities Management industry based in ...

Location

United Kingdom , Leeds

Salary:

12.60 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised with a keen eye for detail
Proficient in data entry and comfortable using office software
A great communicator who can work well within a team
Able to manage multiple tasks efficiently and effectively

Job Responsibility

Booking hotels for staff and visitors
Raising purchase orders for machinery consumables
Ordering cleaning supplies at the beginning of each month
Data entry for jobs completed on a weekly basis
Approving orders within a set budget

What we offer

Direct employment with Office Angels
Eye care vouchers and contributions toward glasses for VDU use
Expert support in finding permanent roles and preparing for interviews
Weekly pay
Optional pension scheme with employer contributions
Easy online timesheet management
28 days paid annual leave (accrued weekly)
FREE access to LinkedIn Learning

Fulltime

Administrator

Are you ready to take your administrative skills to the next level? Do you thriv...

Location

United Kingdom , Dagenham

Salary:

30000.00 - 34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong administration & coordination experience
Knowledge of the facilities or construction industries
Strong attention to detail
Very organised and structured
Strong communication skills
A high level of customer service
Proactive and able to use initiative

Job Responsibility

Managing the job logic system to ensure tasks are tracked and executed efficiently
Maintaining and updating the works diary to ensure all projects are on schedule
Assisting in preparing and sending out quotes to clients
Overseeing account management to foster positive client relationships
Planning installations and PPM contracts
Ensuring all parts are ordered and sent to the site on time
Raising Purchase Orders (POs) to streamline our procurement process
Training and mentoring junior team members, helping them grow in their roles

What we offer

Competitive Salary
Pension Scheme
20 days of annual leave + bank holidays, increasing to 25 days with service
Friendly Environment
Free Onsite Parking
Company Socials

Fulltime

Business support administrative services

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies...

Location

Thailand , Bangkok

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Minimum of 2-3 years’ industry experience required in a corporate environment or as a third party service provider
Good organizational and interpersonal skills with a strong customer focus
Proficient in MS Office, and possess strong written, verbal and people skills
Demonstrated intermediate to advanced written communication skills (spelling, grammar and punctuation) and verbal communications skills
Able to work independently with minimal supervision
Prioritize and manage the completion of projects in an efficient and timely manner
Ability to quickly learn how to use any Company required software may be required.

Job Responsibility

Provide general overall facility management services including continuous monitoring of office/facility
Act as an interface with client, visitors and guests
Assist Facility Management Team with tactical planning for the facilities team’s goals and objectives
Provide facility specific assistance to the project management team as needed or requested
Properly & effectively administer and maintain all services under the Facility Administrator’s responsibility
Manage & maintain facility management tasks as assigned
Ensure appropriate follow up with customers
Seek to continuously improve processes, systems and overall client satisfaction
Assist with budgetary requests, analysis and reporting
Assist with researching, analyzing and reporting budget variances

Fulltime

Facilities Coordinator

Legends Global the leader in privately managed public assembly facilities and li...

Location

United States , San Juan

Salary:

Not provided

Legends Global

Expiration Date

Until further notice

Requirements

Associate Degree in Business Administration, Management, or related field or its equivalency (BA/BS Degree Preferred)
A minimum of 3-5 years of related work experience (facilities administration, operations, or purchasing)
Knowledge of purchasing, inventory control, and contract management.
Strong organizational, analytical, and communication skills.
Bilingual: (English/Spanish)
Capable of working in a fast-paced environment
Ability to work under pressure, recognize problems and find solutions
Ability to multi-task and handle a variety of day–to-day tasks
Must have excellent communication skills, both written and verbal
Proficiency in Microsoft Office programs (CMMS, Word, Excel, Outlook, PowerPoint) is required

Job Responsibility

Plan and coordinate facilities operations in support of events, conventions, and institutional activities.
Follow up on work orders, internal service requests, and client requirements.
Coordinate the administrative scheduling of preventive and corrective maintenance activities. using CMMS platform.
Ensure compliance with applicable regulations in Puerto Rico, including OSHA PR, PR Fire Department, Department of Health, and OGPe, among others. Coordinate audits, inspections, and visits from regulatory agencies.
Coordinate business continuity and contingency plans, including preparation for weather-related events. Coordinate with other departments and suppliers’ special maintenance projects, license renovations, repairs and inspections.
Manage inventory of Facility Storage and house goods (tables, chairs, linens, etc.) Maintain administrative records related to maintenance, inspections, inventories, and regulatory compliance.
Build and maintain positive working relationships with our vendors and service contractors.
Serve as the administrative liaison between facilities, operations, sales, finance, executive management and other departments.
Identify material, equipment, and service needs for the facilities department.
Request, analyze, and document vendor quotations in compliance with purchasing procedures to prepare purchase requisitions and submit them for approval in accordance with internal policies.

Fulltime

Facilities Manager

Join Our Team as a Facilities Manager! Our client is an innovative organisation ...

Location

United Kingdom , Hayes, Greater London

Salary:

14.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proactive Attitude
Value-Added Approach
Ownership
Team Player

Job Responsibility

Managing all aspects of the facilities
Ordering essential supplies
Conducting inductions for new starters
Performing fire alarm testing
Assisting the facilities team on various projects
Taking on reception duties
Greeting visitors
Assisting with parcel deliveries
Directing calls
Booking meeting rooms

What we offer

Be part of a dynamic and forward-thinking organisation
Contribute to a positive workplace culture where your efforts are recognised
Enjoy a fulfilling role with diverse responsibilities that keep your day interesting

Fulltime

Graduate Trainee

The job category involves coordinating office activities, evaluating and improvi...

Location

Philippines , Taguig

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

General administrative support in the operation of a facility (including scheduling, purchasing, inventory, service contracts, purchase orders, etc.)

Job Responsibility

Coordinating office activities
evaluating and improving workflow
managing correspondence and mail
overseeing office supplies
acting as a contact for facilities issues
providing administrative support
using business software
handling calls and visitors
maintaining files and calendars
potentially arranging travel, coordinating meetings, and tracking expenses

Fulltime

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Purchasing And Facilities Administrator

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