Purchasing Agent

• Coordinate organization-wide purchases for supplies and equipment by reviewing requests, confirming approvals, and moving requisitions through the purchasing process
• Prepare and distribute purchase orders to internal stakeholders and vendors as needed, ensuring documentation is complete and accurate
• Apply current knowledge of procurement rules, internal policies, and applicable public funding guidelines to support compliant purchasing practices
• Monitor purchasing activities to help maintain proper internal controls throughout each stage of the procurement cycle
• Review new vendor requests, gather information from staff on business needs, and support vendor setup in alignment with organizational standards, including debarment checks when required
• Help maintain appropriate stock levels of office, janitorial, and copier supplies for the administrative office and coordinate replenishment as needed
• Reconcile vendor statements against accounts payable records and submit payment documentation for processing
• Provide operational support for copier paper distribution, machine restocking, service requests, and contract renewal coordination when needed
• Build and maintain positive working relationships with employees, suppliers, and service providers while assisting with credit-related documentation and account standing

• At least 1 year of experience in purchasing, procurement support, accounting support, or a related administrative function
• Working knowledge of General Ledger processes and familiarity with purchasing documentation and approval workflows
• Experience reconciling vendor statements and maintaining accurate financial or inventory-related records
• Ability to prepare, review, and track purchase orders, requisitions, and supporting documentation with strong attention to detail
• Familiarity with internal controls and compliance-focused practices within purchasing or finance operations
• Proficiency in inventory records management and handling routine office supply coordination
• Strong communication skills and the ability to work effectively with internal staff and external vendors

Experience supporting monthly journal entries or other basic accounting tasks is preferred

• Medical
• vision
• dental
• life and disability insurance
• 401(k) plan