Purchasing Administrator Job at Sanmina (Fremont)

Job Description

Sanmina is seeking a highly motivated Purchasing Administrator to join our team. This position is the operational backbone of the procurement team, serving as the vital link between internal departments, external suppliers and the financial office. This role combines meticulous data management with proactive coordination to ensure that the materials, supplies, and services a company needs are ordered accurately, tracked closely, and documented properly. Think of them as the ‘Air Traffic Controller’ of the supply chain. You do not just push paper; you monitor delivery schedules, resolve invoice discrepancies and ensure that every purchase follows company policy. By maintaining the integrity of the ERP system and managing supplier communication, the Purchasing Administrator ensures that production never stops due to a missing part or a misplaced order, making them essential to the company’s bottom line. The Purchasing Administrator will work in a high-volume environment where attention to detail and proficiency with an ERP are paramount. The role is a blend of compliance gatekeeping, operational support and data management. You will ensure that the friction between a requisition and a payment is minimized by keeping data clean, flies organized, and communication lines open. Take the next step in your career and grow with us at Sanmina.

Job Responsibility

Provides administrative and clerical support to relieve purchasing department staff of administrative responsibilities
Uphold company materials guidelines when it comes to signature authority and compliance with regards to Purchase Price Variance (PPV), Manual REQ's, and PO packages
Responsible for assisting in the procurement of MRO supplies and services in order to maintain production and plant operations
Sends out reschedule and lead time reports to suppliers and enters responses into Oracle database
Expedites and tracks open orders to ensure timely delivery of purchased items and services per schedule
Maintains responsibility for procured items, including receipt of requisition, placement of orders, change orders, receipt of parts, acceptance of parts or service
Advises supervisor in a timely manner of impeding supplier’s failure to fulfill contractual agreements or any other problems that may delay production or plant operations
Work with accounts payable to resolve invoice or credit issues in a timely manner
Assist buyers and purchasing manager in researching and resolving issues
Audit and maintain Purchase Order (PO) documentation for accuracy and audit readiness
Track and publish Buyer Metrics (daily, weekly, monthly)
Publish material and MRP reports (daily, weekly, monthly)
May coordinate messages, appointments, information, file maintenance, department office supplies and mail
Researches, compiles, and proofs word processing assignments
Actively participate in departmental meetings and mentorship sessions to gain the technical knowledge required for advancement into a Buyer role
Support special projects or cross-functional tasks as required by business needs

Requirements

High School Diploma required
Associate or Bachelor’s degree in Business, Supply Chain, or related field is a plus
3+ years’ experience working in a purchasing department
Preferred experience working in fabrication sheet metal or industrial manufacturing
Experience with coordinating purchasing activities desired
Strong preference for candidates with hands-on Oracle experience
Proficiency with MS Office
Preferred experience using Google Workspace
Excellent organizational, interpersonal, and writing skills are required
Demonstrated good communication skills
Ability to successfully manage multiple tasks

What we offer

Educational Assistance Program
Financial support for relevant certifications (such as CPIM or CSCP) or degree programs

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Purchasing Administrator

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