Purchasing Administrative Assistant Job at Robert Half (Benicia)

New

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily depart...

Location

United States , Margate

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency with Microsoft Word and general office computer applications
Experience preparing detailed correspondence, reports, forms, and other business documents
Ability to manage records, maintain filing systems, and organize administrative information accurately
Strong attention to detail when reviewing applications, reports, invoices, and other department documents
Ability to support budget tracking, purchasing records, and order-related documentation
Comfortable working independently while following direction from supervisors and department leadership
Effective written and verbal communication skills for sharing information across teams and departments

Job Responsibility

Prepare letters, memoranda, reports, claim documents, requisitions, supply requests, and other administrative materials needed by the department
Maintain filing systems and official records, ensuring documents are organized, accessible, and updated in accordance with unit needs
Review incoming reports, applications, and related paperwork for completeness and accuracy, then share information with appropriate staff when needed
Track purchasing activity and compile budget-related information for departmental orders and division-level needs
Support the Department Head during periods when the Office Manager is unavailable and help manage priority administrative tasks
Use office software and standard business equipment to create forms, enter information, transcribe content, and complete assigned clerical work
Coordinate administrative processing for invoices, bonds, orders, and public notices while working independently with supervisors
Provide additional office support and assist with emergency response-related duties as required by the department

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Fort Lauderdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative, office support, or receptionist role
Familiarity with answering inbound calls and delivering detail-oriented customer-facing support
Experience with data entry and maintaining accurate administrative records
Basic knowledge of purchase orders or other light accounting support duties
Proficiency with Windows-based computer systems and Google Workspace applications
Strong organizational skills with the ability to manage multiple tasks across a part-time schedule
Clear written and verbal communication skills and a dependable, detail-oriented work style

Job Responsibility

Manage day-to-day administrative support activities to keep office operations organized and efficient
Answer incoming calls, greet visitors, and provide attentive front-desk assistance
Prepare, enter, and maintain accurate records, documents, and general office data
Support basic accounting-related tasks, including handling purchase orders and related paperwork
Coordinate scheduling and assist with routine office communications and follow-up tasks
Use Windows applications and Google Workspace tools to create, update, and organize business information
Provide receptionist and clerical support as needed to help the team meet daily priorities

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

New

Administrative Assistant

We are looking for a proactive Administrative Assistant to support daily busines...

Location

United States , Torrance

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist-focused role is preferred
Strong written and verbal communication skills in English with the ability to interact effectively with employees, clients, and vendors
Proven ability to manage multiple priorities, stay organized, and meet deadlines in a fast-moving environment
Detail-oriented approach with strong customer service skills and a dependable attitude toward daily responsibilities
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Experience with data entry and familiarity with accounting or administrative software is an advantage
Ability to handle confidential information with discretion and exercise good judgment in sensitive situations
Self-motivated and adaptable, with the ability to work independently while contributing to a team setting

Job Responsibility

Manage front desk activity, greet visitors, answer inbound calls, and direct inquiries in a helpful and attentive manner
Handle invoice processing and provide administrative support for billing follow-up and collection-related tasks
Maintain accurate filing systems, records, and business documentation to support efficient day-to-day operations
Assist with employee onboarding materials and help keep personnel documentation organized and up to date
Prepare and distribute internal notices, updates, and routine communications across teams
Coordinate meetings, company gatherings, and other internal or external events, including scheduling and logistical support
Monitor office equipment, track fixed assets, and help ensure workplace resources are properly documented
Manage supply inventory, submit purchase orders as needed, and keep the office stocked for daily use
Provide general administrative assistance, data entry, and cross-functional support to departments throughout the organization

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Engineering Administrative Assistant

Nestled at the base of Vail Mountain, along the banks of Gore Creek, Grand Hyatt...

Location

United States , Vail

Salary:

23.00 USD / Hour

Hyatt

Expiration Date

Until further notice

Requirements

Answering telephones
processing invoices
keeping correct stock levels
ordering of store items
processing payroll
timecard corrections
scheduling
coordinating contractors
getting statements from vendors
creating purchase orders

Job Responsibility

Providing administrative support to the Engineering team
ensuring the smooth and efficient running of the general office
answering telephones
processing invoices
keeping correct stock levels
ordering of store items
processing payroll
timecard corrections
scheduling
coordinating contractors

What we offer

Free meals in colleague cafeteria for every shift worked
free parking on-site
1 hour of sick pay earned for every 30 hours worked, up to 48 hours/year
discounted & complimentary hotel room nights
medical, dental, vision insurance (full-time colleagues)
flexible spending account (full-time colleagues)
retirement savings plan
basic life insurance
PTO earned based on hours worked, up to 17 days in first year (full-time & part-time)
opportunities to work around the world with Hyatt Hotels and Resorts

Fulltime

Purchasing Assistant

We are looking for a detail-oriented Purchasing Assistant to support daily procu...

Location

United States , Hayward

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Microsoft Excel with strong data entry accuracy
Previous experience supporting purchasing, procurement, or administrative operations
Ability to manage purchase orders, reports, and vendor follow-up with close attention to detail
Strong written and verbal communication skills for email and phone correspondence
Working knowledge of Microsoft Outlook, Word, and PowerPoint
Ability to stay organized while handling multiple priorities in an onsite work setting
Experience in a manufacturing or supply chain environment is preferred

Job Responsibility

Enter purchasing details into Excel spreadsheets and maintain accurate procurement records
Create, update, and track purchase orders to support timely ordering activity
Communicate with vendors to confirm order status, resolve delays, and gather needed updates
Monitor invoices and match purchasing information to ensure documentation remains organized and current
Prepare and maintain reports related to purchasing activity, order progress, and vendor performance
Request pricing, raw material samples, and packaging samples from suppliers as needed
Support day-to-day administrative coordination through email, phone communication, and document management

Administrative Assistant - Police Department

Position is responsible for performing administrative services for the Police De...

Location

United States , Canton

Salary:

30.72 - 35.14 USD / Hour

TOWN OF CANTON

Expiration Date

Until further notice

Requirements

Bachelor's degree in business or administrative services required and three up to five years of payroll experience or any equivalent combination of education and experience

Job Responsibility

Receives, opens, reviews, screens and distributes incoming mail for the department
Directly assists and acts in a confidential capacity to the Police Chief
Updates personnel records and assists the Police Chief in the review and preparation of confidential documents, including maintaining grievance files, preparing responses to Union grievances and collective bargaining proposals with the respective Unions
Prepares correspondence and reports, ensuring clarity, accuracy, and adherence to departmental standards and deadlines
Answers incoming telephone calls directing inquires to appropriate staff and providing routine information as needed
Handles sensitive confidential information including reports, memos, files and general correspondence
Assists in the preparation of various reports as requested, including grant applications, expenditure reports, Civil Service reports, and surveys
Ensures that all necessary forms for new personnel are completed and forwarded to the Human Resources office for review
Maintains records in MUNIS for Injured on Leave, regular and military leaves including medical expenses, processes Department invoices, and corresponds with vendors as needed to resolve payment issues, order supplies, or request services
Prepares requisitions for purchase orders in accordance with Massachusetts General Laws and established procurement procedures

What we offer

Benefits eligible

Fulltime

Administrative Assistant III

Airswift is seeking an Administrative Assistant III to support a major client in...

Location

United States , Borger

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Legally authorized to work in the job posting country
Possess a valid driver's license
Must be willing and able, with or without reasonable accommodation, to comply with the following: Travel up to 5% (local travel for office suppliers, lunch pick-ups, etc)
Operate company vehicle on site premises and/or public roads up to 10%
Work extended hours, which may include evenings, weekends, and holidays, and perform occasional duties.
Transport articles up to 50 pounds
Wear fire retardant clothing and personal protective equipment.
High School Diploma or GED equivalent

Job Responsibility

Maintain Maintenance Director's Calendar Maintain Maintenance Supervision Vacation Calendar
Maintain RMWP Recurring Meeting Schedule and Calendar Arrange lunches and training classes as required for the Maintenance Department
Arrange anniversary and retirement celebrations for the Maintenance Department Arrange travel as needed for the Maintenance Department
Manage office supplies for Maintenance Department Satellite Shops
Manage office needs (IT requests, facilities work requests, etc.) for Maintenance Department and Satellite Shops
Maintain and update Maintenance Dashboards and Metrics Reports
Oversee and Maintain Document Retention and Management (DRM) for Routine Maintenance documents and file locations
Update daily schedule delay codes in SAP, daily Maintain Planning and Scheduling Staff meeting minutes
Backfill for Contract Management Data Analyst as needed
Assist Contract Management Data Analyst as needed with annual standing work order creation and purchase order requisitions

Fulltime

Administrative Assistant

We are looking for a Administrative Assistant to support operations and help mai...

Location

United States , Liverpool

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience supporting purchasing, procurement, or supply chain activities
Working knowledge of purchase order processing and general purchasing procedures
Ability to manage multiple priorities while maintaining strong attention to detail and accuracy
Strong communication skills for working with suppliers and cross-functional internal teams
Proficiency in standard office software and the ability to maintain accurate purchasing records
Experience supporting material purchasing and routine departmental coordination activities

Job Responsibility

Visitor Management: Manage the visitor entrance and guest sign-in log, distribute visitor badges, and notify employees upon guest arrival
Communication: Monitor, research, and respond to daily email correspondence
Oracle System Management: Research purchase orders in Oracle to adjust costs, lead times, and releases. Generate new purchase orders and approve system change notifications
Order Tracking: Review the Open Order report, contact vendors regarding overdue releases, and update lead times accordingly
Invoicing & Filing: Match packing slips with corresponding purchase orders. Contact vendors to resolve any identified discrepancies, and file completed purchase orders in the supply room
Inventory Control: Monitor stock levels in the breakroom and supply cabinet, and reorder items when inventory is low
RMA Processing: Process Return Merchandise Authorization (RMA) requests received from the QC department
Catering Coordination: Set up breakfast and lunch deliveries in conference rooms, and either distribute them or notify individuals when food arrives

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

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Purchasing Administrative Assistant

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