CrawlJobs Logo
Randstad Logo Randstad · Purchasing

Purchasing Admin Officer

Australia, Melbourne 70.00 - 87.00 AUD / Hour · Job Posted May 27, 2026
Apply Position
Job Link Share

Job Description

On behalf of our client, a prominent Victorian transport organisation based in the Melbourne CBD, we are seeking an experienced Purchasing Administration Officer for a 3-month contract. This is a hands-on, operational role providing critical compliance oversight, purchase order (PO) management, and supplier administration.

Job Responsibility

  • Vet, verify, and process POs against valid contracts, quotes, certificates of insurance (COI), spend delegations, and procurement policies before approval
  • perform high-volume transactional activities and maintain accurate records in ERP and procurement systems (Zycus and JDE)
  • manage supplier onboarding and insurance verification
  • provide day-to-day support, system guidance, and issue resolution to internal requisitioners and diverse business stakeholders
  • identify, report, and escalate non-compliant transactions
  • contribute to continuous improvement initiatives to reduce recurring issues and strengthen controls

Requirements

  • Non-entry-level experience in compliance-driven procurement, finance, administration, or corporate services roles
  • must be highly competent in managing PO workflows
  • confident using Microsoft Office (with Intermediate Excel proficiency)
  • strong familiarity with ERP or procurement systems (Zycus and JDE are highly preferred)
  • high attention to detail
  • exceptional communication/stakeholder engagement capability
  • highly organized
  • proactive
  • adaptable to change
  • public sector procurement experience and knowledge of VGPB / Buying for Victoria guidelines (desirable)

Nice to have

  • Public sector procurement experience
  • knowledge of VGPB (Victorian Government Procurement Board) / Buying for Victoria guidelines
Randstad - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Purchasing Admin Officer

8 matching positions

Marketing and Office Admin

Marketing/Office Admin temporary cover position for 8-12 weeks to keep things ru...
Location
Location
United Kingdom , London
Salary
Salary:
15.23 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly organised and detail-focused
  • Comfortable with admin and financial processes
  • A self-starter who takes initiative and gets things done
Job Responsibility
Job Responsibility
  • Handle day-to-day admin tasks with precision and initiative
  • Raise purchase requisitions and manage invoicing
  • Coordinate mail-outs and assist with marketing campaigns
  • Keep everything on track with organisational skills and problem-solving mindset
What we offer
What we offer
  • Hybrid working
  • Office closes for holidays from 24th December to 2nd/5th January
  • Fulltime
Read More
Arrow Right

Purchasing Administrator

Our client is a dynamic and fast-paced, family-run, organisation that pride them...
Location
Location
United Kingdom , Chelmsford
Salary
Salary:
27000.00 - 28000.00 GBP / Month
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience working in an office environment
  • A professional telephone manner and great communication skills
  • Previous experience using Microsoft suite (Word/Excel/Outlook)
  • Willingness to learn and adapt to wider administrative duties
Job Responsibility
Job Responsibility
  • Order & Database Management: Process orders and maintain ordering and tracking databases/spreadsheets with real-time accuracy
  • Supplier Coordination: Communicate professionally with suppliers for queries, deliveries, and shipment updates
  • manage the purchasing mailbox
  • Delivery Arrangements: Organise local/international shipments (including shuttle and courier), ensuring correct commercial documentation
  • Administrative Support: Assist with matching purchase orders to invoices and cover team admin duties during absences or busy periods
  • Communication Handling: Handle calls and emails efficiently, routing appropriately and composing accurate correspondence with internal/external contacts
  • Sample Handling: Request samples, prices, lead times
  • manage sample stock, monitor high-demand items, and keep related records updated
  • Customer & Supplier Relations: Deliver excellent service and maintain strong relationships through effective, proactive communication
What we offer
What we offer
  • Free parking onsite
  • A supportive and collaborative team environment
  • Opportunities for training and professional development
  • Fulltime
Read More
Arrow Right

Admin Assistant

The admin assistant is responsible for overseeing administrative, procurement, m...
Location
Location
Egypt , Cairo
Salary
Salary:
Not provided
paxerahealth.com Logo
PaxeraHealth
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Business Administration, Office Management, or a related field (preferred)
  • 3–5 years of progressive experience in office management, administration, or procurement, ideally within a technical or project-based environment
  • Proficiency in Salesforce (required)
  • Strong leadership, organizational, and time management skills
  • Excellent written and verbal communication skills in English
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools
  • Proven ability to capture and distribute accurate meeting minutes and follow up on action points
  • High level of discretion, professionalism, and adaptability in a fast-paced environment
Job Responsibility
Job Responsibility
  • Oversee day-to-day office operations, ensuring a well-organized and professional work environment
  • Provide comprehensive administrative support, including calendar management, correspondence, and document preparation
  • Organize and maintain records, databases, and filing systems
  • Supervise office supplies and equipment, ensuring they are stocked, serviced, and fully functional
  • Manage vendor relationships related to office administration and services
  • Lead procurement activities, including vendor sourcing, purchase orders, contract management, and budget tracking
  • Attend meetings, prepare agendas, record accurate minutes, and ensure timely follow-up on action items
  • Schedule, organize, and facilitate internal and external meetings and workshops
  • Arrange business travel and accommodation for staff when required
  • Assist in planning and executing projects, monitoring progress, and preparing reports for management
  • Fulltime
Read More
Arrow Right

Buying Admin Assistant

Opportunity to launch your career in fashion buying with a world renowned ecomme...
Location
Location
United Kingdom , London
Salary
Salary:
12.00 - 13.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A minimum of previous commercial experience in a fast-paced fashion retail buying or merchandising environment with strong administrative skills
  • Advanced MS Office skills, particularly in Excel, PowerPoint, and Word
  • Commercial awareness and understanding of the fashion industry, our products, and competition
  • Strong attention to detail, organisational skills, and commitment to accuracy
  • Ability to work with stringent deadlines
  • A positive work ethic and excellent multitasking abilities
  • Strong numerical and commercial reasoning skills
Job Responsibility
Job Responsibility
  • Obtain, check, and update order confirmations from suppliers with 100% accuracy
  • Manage the introduction of new suppliers, ensuring they are correctly set up with accounts payable and internal systems
  • Maintain accurate purchase orders within Fulcrum, including uplift/cost price/style code/shipping window details
  • Keep records of payment terms and shipping details up to date
  • Raise re-orders as requested by the department
  • Perform site checks and request product merges, creating new PID's when necessary
  • Perform pre-upload checks and resolve any issues before go-live, including pre-shoot management
  • Collect, check, and upload all recommended retail prices (RRPs) each season, ensuring appropriate margins
  • Perform pricing checks (margin, default & RRP) prior to upload
  • Prepare vendor packs for buying trips, including relevant files such as sell-through reports and range plans
  • Fulltime
Read More
Arrow Right

Admin Assistant

As an Administrative Assistant, your role will involve efficiently processing in...
Location
Location
United Kingdom , Honiton, Devon
Salary
Salary:
25500.00 - 27000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a similar office-based role
  • Strong organisational skills with excellent attention to detail
  • Ability to work independently and take initiative
  • Professional and confident telephone manner with the ability to direct calls appropriately
  • Capable of managing workload effectively in a fast-paced, ever-changing environment
  • Excellent verbal and written communication skills
  • Able to communicate clearly and appropriately with a range of audiences
  • High proficiency in Microsoft Word, Outlook, and Excel
  • Experience with Sage 50 accounting software (desirable but not essential)
Job Responsibility
Job Responsibility
  • Communicating with customers and suppliers via phone and email regarding company products and services
  • Updating product drawings and technical blueprints
  • Collaborating with the production team to ensure documentation is current using Microsoft Word and Excel
  • Maintaining and updating digital records and databases
  • Processing and inputting customer orders
  • Updating and managing supplier information
  • Creating and inputting purchase orders
  • Coordinating with third-party contacts as needed
  • Printing, photocopying, and managing general office paperwork
  • Welcoming and assisting visitors to the office
What we offer
What we offer
  • Competitive annual salary
  • Yearly bonus opportunities
  • Casual dress code
  • Company pension plan
  • Free on-site parking
  • Monday to Friday day shifts (no weekends!)
  • Fulltime
Read More
Arrow Right

Finance & Admin Assistant

Are you a detail-oriented finance professional with a flair for customer service...
Location
Location
United Kingdom , Bristol
Salary
Salary:
25000.00 - 26000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a finance or admin role
  • Strong communication skills and a proactive attitude
  • Excellent attention to detail and organisational skills
  • Confident using CRM systems and Microsoft Office
  • A team player who's always ready to help out
Job Responsibility
Job Responsibility
  • Raising invoices and purchase orders
  • Processing supplier bills and customer payments
  • Onboarding new suppliers and contractors
  • Chasing overdue invoices
  • Managing internal staff expense claims
  • Maintaining and updating the CRM system
  • Handling customer and supplier invoicing queries
  • Producing remittances and maintaining supplier records
  • Arranging surveys and supporting ad hoc admin tasks
What we offer
What we offer
  • Hybrid working - 2 days from home after probation
  • Central Bristol location with great transport links
  • Supportive and inclusive company culture
  • Opportunities for growth and development
  • Fulltime
Read More
Arrow Right

Engineering Admin

Location
Location
United Kingdom , Milton Keynes
Salary
Salary:
14.21 GBP / Hour
arrivabus.co.uk Logo
Arriva London South Limited
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Good organisation skills
  • Excellent customer service skills
  • Good attention to detail
  • Ability to work accurately and efficiently in a busy environment
  • Ability to work confidential information in a professional manner
  • Work well within a team and on their own initiative
  • Must have a good working knowledge of MS Office, particularly Word and Excel, and be accurate and efficient with inputting data
Job Responsibility
Job Responsibility
  • Inputting job sheets for engineers
  • Maintaining records of accident damage and repair
  • Ensuring that all items relating to rota reports, 24-hour sheets and Running Repair Records are recorded, signed off, input and filed
  • Raise purchase orders for stationery and other equipment
  • Keep the filing system updated with latest documents and complete check lists
  • Setting up administrative systems and maintaining them
  • General office administrative support including typing memos and letters, creating and maintaining charts and spreadsheets, filing, and dealing with telephone callers
  • Liaising with staff from many departments within the company, including Personnel, Risk Management, and Finance
  • Any other reasonable request as the business requires
  • Parttime
Read More
Arrow Right

Purchase Ledger Assistant

To provide day-to-day support across all aspects of the Finance function, act as...
Location
Location
United Kingdom , Wigston
Salary
Salary:
28000.00 - 30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 2 years' experience in accounts and general administration
  • Strong team player, demonstrating loyalty and commitment
  • Excellent written and verbal communication skills
  • Organised, with the ability to present information clearly and professionally
  • Able to work independently, using own initiative and maintaining confidentiality
  • High levels of numeracy and attention to detail
  • Proficient in MS Office, and experience with MRP systems
  • Strong problem-solving skills and commercial awareness
  • Excellent time management and customer focus
Job Responsibility
Job Responsibility
  • Manage incoming and outgoing post
  • Answer and transfer telephone calls, providing switchboard cover
  • Welcome visitors and arrange refreshments as required
  • Arrange service and maintenance visits for the site
  • Maintain holiday and absence records
  • Provide general admin support to the Finance and Management teams
  • Use MRP/ERP/Finance systems effectively
  • Process purchase orders and book in goods returns notes
  • Match and record supplier invoices
  • Reconcile supplier statements and resolve invoice queries
What we offer
What we offer
  • 2pm finish on a Friday
  • Fulltime
Read More
Arrow Right