Purchase Specialist Job at Robert Half (Lititz)

Purchase Sales Specialist

Location

United States , Linwood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in sales support, customer service, order coordination, purchasing, or a related operational role
Working knowledge of purchase orders, purchasing functions, and general sales order processing procedures
Experience preparing quotes, entering orders, and managing invoicing or related administrative documentation
Ability to coordinate shipments and prepare shipping paperwork such as bills of lading with strong attention to detail
Strong organizational skills with the ability to manage multiple priorities in a fast-paced onsite environment
Clear written and verbal communication skills for working with customers, vendors, and internal teams
Proficiency with standard office systems and the ability to maintain accurate records across transactions and customer accounts

Job Responsibility

Respond to customer questions promptly and provide clear updates on products, pricing, order status, and delivery timing
Prepare detailed quotations based on customer needs and ensure pricing information is accurate before orders are entered
Process sales orders from receipt through completion, confirming order details, quantities, and required documentation
Generate invoices and help maintain accurate billing records to support timely payment and internal tracking
Coordinate outbound deliveries by arranging shipments, preparing bills of lading, and communicating logistics details to the appropriate parties
Maintain organized records for quotes, orders, shipping documents, and customer interactions to support day-to-day operations
Partner with sales and operational teams to resolve order discrepancies, address service issues, and keep commitments on schedule
Support purchasing-related activities, including handling purchase order information and assisting with tasks connected to supply and order fulfillment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Purchase & Sales Specialist

We are looking for a Purchase & Sales Specialist to support healthcare operation...

Location

United States , Sugar Land

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting purchasing, procurement, or supply chain activities in a detail-focused setting
Working knowledge of purchase order processing, order tracking, and related purchasing workflows
Ability to use business software systems to manage confirmations, adjustments, pricing updates, and receiving support
Strong customer service skills with the ability to respond effectively to site needs and resolve order-related issues
Clear communication skills, both written and verbal, with the judgment to escalate matters appropriately
Proven ability to collaborate effectively with coworkers, site teams, and cross-functional partners
High attention to detail and the ability to manage multiple priorities accurately in a fast-paced environment

Job Responsibility

Manage and prioritize purchase orders for designated sites, ensuring requests are reviewed and moved forward without delay
Assist site teams with product sourcing by identifying suitable alternatives, monitoring backordered items, and coordinating inventory transfers between locations when needed
Provide day-to-day support within the purchasing software platform for assigned sites, helping users navigate system-related tasks and questions
Carry out key transaction activities in the system, including confirming purchase orders, submitting corrections, maintaining pricing details, and supporting receipt processing
Help resolve accounts payable matching issues by assisting with three-way match activities and following up on discrepancies
Escalate urgent or complex concerns to leadership and clinical stakeholders when additional visibility or action is required
Maintain timely written and verbal communication with site contacts and internal colleagues to support efficient purchasing operations
Work collaboratively with team members to meet departmental objectives while adapting to changing priorities and process updates

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Purchase & Sales Specialist

We are looking for a detail-oriented Purchase & Sales Specialist to support day-...

Location

United States , Lititz

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience supporting purchasing, order administration, inventory control, or a related operational function
Ability to manage purchase orders accurately and maintain strong attention to detail in a fast-paced environment
Experience working within an ERP or similar business system
Epicor experience is preferred
Strong communication skills for interacting professionally with vendors and internal teams
Ability to track multiple purchases at once and follow orders through to final delivery
Comfortable stepping into a tactical purchasing role with minimal training and immediate day-to-day contribution
Working knowledge of general purchasing functions and department workflows

Job Responsibility

Maintain accurate inventory records by updating item details, quantities, and purchasing information in the system
Coordinate with vendors to issue purchase orders, confirm order details, and address routine follow-up questions
Check purchasing documents carefully to ensure order information, pricing, and quantities are correct before submission
Monitor open orders from initial placement through delivery to help ensure requested materials arrive on time
Provide day-to-day support for purchasing activities by handling tactical order processing and related administrative tasks
Use Epicor to enter, review, and manage purchasing transactions with a high level of accuracy
Work closely with internal stakeholders to clarify order needs and provide status updates on active purchases

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Purchase & Sales Specialist

We are looking for a detail-oriented Purchase & Sales Specialist to join a manuf...

Location

United States , El Cajon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in purchasing, procurement, or a closely related supply chain role
Prior experience supporting procurement activities in a manufacturing or production-focused environment
Working knowledge of Sage 100 or similar purchasing and enterprise resource planning systems
Strong communication skills with the ability to collaborate effectively across multiple departments
Proven ability to manage competing deadlines in a fast-paced setting
High attention to detail with solid analytical and problem-solving capabilities

Job Responsibility

Manage daily procurement transactions, including preparing, issuing, and updating purchase orders within Sage 100 or a comparable system
Work closely with customer service, production planning, and other internal departments to align material availability with manufacturing schedules
Identify and secure raw materials, packaging, and related supplies needed to support ongoing operational demand
Build and maintain productive supplier relationships by monitoring pricing, delivery expectations, and overall vendor responsiveness
Track inventory levels and recommend purchasing actions that help prevent shortages while avoiding unnecessary overstock
Verify that incoming purchased items meet established quality expectations and internal compliance standards
Investigate and resolve order delays, quantity mismatches, and material quality concerns to reduce disruption to production
Maintain organized purchasing documentation and accurate system records to support reporting needs and audit readiness

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Purchase & Sales Specialist

We are looking for a Purchase & Sales Specialist to support sourcing and vendor ...

Location

United States , Paterson

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in purchasing, procurement support, sales support, or a related administrative function
Familiarity with bid documents and an understanding of how the bidding process works
Knowledge of purchased materials and the ability to handle related documentation accurately
Strong written and verbal communication skills for effective vendor and internal coordination
Detail-oriented approach with the ability to manage multiple follow-ups and deadlines
Proficiency in organizing records, tracking status updates, and maintaining documentation
Availability to work on site Monday through Friday in Paterson, New Jersey

Job Responsibility

Prepare and organize bid documentation to support purchasing and sales-related activities
Reach out to vendors to request pricing, clarify details, and gather required information for submissions
Track open bids and purchase-related requests, ensuring timely follow-up with external partners
Maintain accurate records of quotations, vendor communications, and purchasing documents
Coordinate with internal stakeholders to confirm specifications, timelines, and material needs
Review supplier responses for completeness and help compare offers against business requirements
Support day-to-day procurement administration by updating files, monitoring deadlines, and documenting activity
Assist in outlining and documenting the bidding process to promote consistency and clear communication

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Purchase & Sales Specialist

We are looking for a detail-oriented Purchase & Sales Specialist to support purc...

Location

United States , New Berlin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1 year of experience in purchasing, billing, data entry, or administrative support
Working knowledge of purchase orders, invoice processing, and general purchasing activities preferred
Strong attention to detail with the ability to enter and review data accurately
Good organizational skills and the ability to manage multiple tasks in a fast-paced environment
Clear written and verbal communication skills for working with vendors and internal teams
Proficiency with Microsoft Office applications, including Excel, Word, and Outlook
Familiarity with merchant services or purchasing department workflows is a plus

Job Responsibility

Enter invoice and packing slip information into company records with a high level of accuracy and consistency
Review purchase order details, pricing, and supplier data to confirm information is complete and correct before processing
Support billing activities by assisting with customer invoicing and related administrative work
Maintain orderly documentation for purchasing transactions and ensure records are easy to retrieve and audit
Work with vendors and internal departments to investigate and resolve missing details, discrepancies, or documentation issues
Help monitor order status and follow up on deliveries to support timely fulfillment and accurate recordkeeping
Provide day-to-day administrative assistance to the billing team as priorities shift
Complete additional clerical or operational tasks as needed to support department goals

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Purchase & Sales Specialist

We are looking for a Purchase & Sales Specialist to support sourcing and vendor ...

Location

United States , Paterson

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in purchasing, procurement support, sales support, or a related administrative function
Familiarity with bid documents and an understanding of how the bidding process works
Knowledge of purchased materials and the ability to handle related documentation accurately
Strong written and verbal communication skills for effective vendor and internal coordination
Detail-oriented approach with the ability to manage multiple follow-ups and deadlines
Proficiency in organizing records, tracking status updates, and maintaining documentation
Availability to work on site Monday through Friday in Paterson, New Jersey

Job Responsibility

Prepare and organize bid documentation to support purchasing and sales-related activities
Reach out to vendors to request pricing, clarify details, and gather required information for submissions
Track open bids and purchase-related requests, ensuring timely follow-up with external partners
Maintain accurate records of quotations, vendor communications, and purchasing documents
Coordinate with internal stakeholders to confirm specifications, timelines, and material needs
Review supplier responses for completeness and help compare offers against business requirements
Support day-to-day procurement administration by updating files, monitoring deadlines, and documenting activity
Assist in outlining and documenting the bidding process to promote consistency and clear communication

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Purchase & Sales Specialist

We are looking for a Purchase & Sales Specialist to support procurement and tran...

Location

United States , Hollywood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling purchasing functions, purchase orders, and day-to-day procurement coordination
Working knowledge of invoice matching, invoice review, and general purchasing documentation processes
Ability to analyze supplier quotes, compare bids, and make sound recommendations based on price and service factors
Strong attention to detail with the ability to identify discrepancies in orders, invoices, and supporting records
Dependable attendance and willingness to work extended hours or overtime when business demands require it
Positive, adaptable work style with the flexibility to assist in responsibilities beyond the primary scope of the role
Effective communication skills for working with vendors, internal departments, and procurement leadership

Job Responsibility

Manage purchasing transactions for equipment, materials, and operational supplies while ensuring timely and accurate order processing
Review and reconcile vendor invoices against purchase orders and receiving records to support accurate accounts payable processing
Follow up with suppliers to confirm delivery schedules, resolve order discrepancies, and keep procurement activities on track
Compare vendor quotes and bid information to help identify cost-effective purchasing decisions aligned with business needs
Audit procurement documentation for completeness, pricing accuracy, and compliance with internal purchasing practices
Coordinate with internal teams and vendors to address urgent material needs and support uninterrupted operations
Maintain organized records of purchase orders, invoices, supplier communications, and related procurement activity
Contribute to additional operational or administrative tasks as needed, including support outside core purchasing duties when priorities shift

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Fulltime

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Purchase Specialist

Job Description

Job Responsibility

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