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Purchase & Sales Specialist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Paterson

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Category:
Purchasing

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a Purchase & Sales Specialist to support sourcing and vendor coordination for a Contract position based on site in Paterson, New Jersey. This role focuses on preparing bid materials, communicating with suppliers, tracking purchasing activity, and maintaining organized records throughout the procurement cycle. The ideal candidate brings an understanding of bidding practices and purchasing operations, along with the ability to manage follow-up tasks accurately and professionally.

Job Responsibility:

  • Prepare and organize bid documentation to support purchasing and sales-related activities
  • Reach out to vendors to request pricing, clarify details, and gather required information for submissions
  • Track open bids and purchase-related requests, ensuring timely follow-up with external partners
  • Maintain accurate records of quotations, vendor communications, and purchasing documents
  • Coordinate with internal stakeholders to confirm specifications, timelines, and material needs
  • Review supplier responses for completeness and help compare offers against business requirements
  • Support day-to-day procurement administration by updating files, monitoring deadlines, and documenting activity
  • Assist in outlining and documenting the bidding process to promote consistency and clear communication

Requirements:

  • Experience in purchasing, procurement support, sales support, or a related administrative function
  • Familiarity with bid documents and an understanding of how the bidding process works
  • Knowledge of purchased materials and the ability to handle related documentation accurately
  • Strong written and verbal communication skills for effective vendor and internal coordination
  • Detail-oriented approach with the ability to manage multiple follow-ups and deadlines
  • Proficiency in organizing records, tracking status updates, and maintaining documentation
  • Availability to work on site Monday through Friday in Paterson, New Jersey
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 11, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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