Purchase & Sales Specialist

• Enter invoice and packing slip information into company records with a high level of accuracy and consistency
• Review purchase order details, pricing, and supplier data to confirm information is complete and correct before processing
• Support billing activities by assisting with customer invoicing and related administrative work
• Maintain orderly documentation for purchasing transactions and ensure records are easy to retrieve and audit
• Work with vendors and internal departments to investigate and resolve missing details, discrepancies, or documentation issues
• Help monitor order status and follow up on deliveries to support timely fulfillment and accurate recordkeeping
• Provide day-to-day administrative assistance to the billing team as priorities shift
• Complete additional clerical or operational tasks as needed to support department goals

• High school diploma or equivalent required
• At least 1 year of experience in purchasing, billing, data entry, or administrative support
• Working knowledge of purchase orders, invoice processing, and general purchasing activities preferred
• Strong attention to detail with the ability to enter and review data accurately
• Good organizational skills and the ability to manage multiple tasks in a fast-paced environment
• Clear written and verbal communication skills for working with vendors and internal teams
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook
• Familiarity with merchant services or purchasing department workflows is a plus

Familiarity with merchant services or purchasing department workflows

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan