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The primary role of Supply Chain function is to be responsible for all operational activities including key deliverables such as planning and analyzing resources and ensuring items are packaged according to specifications. Coordinating import and export. Performing distribution center/warehousing processing and distribution of orders. Developing & maintaining master schedule, pertaining to transport and cost effectiveness. Maintaining inventory levels. Identifying delivery problems, solutions, and improvement of transportation service levels. Our ambition is to be a trusted partner that orchestrates a best-in-class supply chain, maximizing customer value and enabling profitable growth. As a Purchase Order Coordinator, you will play a pivotal role in realizing this ambition by ensuring seamless, accurate, and timely management of purchase orders across our global operations. The Purchase Order Coordinator is responsible for the end-to-end management of purchase orders within our systems, ensuring that all orders are created, updated, and closed in alignment with supply plans and business needs. This role is critical in supporting manufacturing schedules, maintaining strong supplier relationships, and driving continuous improvement in our order management processes.
Job Responsibility:
Purchase Order Management: Accurately create, release, and maintain purchase orders in the systems (e.g. Oracle, o9, iSupplier), ensuring alignment with planning signals and supplier confirmations
Ensure Purchase Order Acknowledgements are received from suppliers in a timely manner, reflected in the systems, and undertake required follow-ups or escalations to achieve this
Expedite components in frozen periods as required to protect production schedules and ensure supply continuity
Identify opportunities and drive initiatives to improve orchestration and execution of purchase order creation and changes, supporting our ambition for a best-in-class supply chain
Supplier Collaboration: Build and maintain strong, trust-based relationships with suppliers to ensure timely acknowledgements, resolve issues, and expedite orders when necessary
Stakeholder Engagement: Work closely with Supply Planners, Production Schedulers, Procurement, Logistics, and other internal teams to ensure purchase order activities support overall supply chain objectives
Continuous Improvement: Identify and implement process improvements to enhance the efficiency and reliability of purchase order management
Data Integrity: Ensure all purchase order data is accurate, complete, and audit-ready, supporting business reporting and compliance requirements
Issue Resolution: Proactively address and resolve any issues related to purchase orders, escalating as needed to minimize disruption to supply and production schedules
Requirements:
Diploma or Degree in Supply Chain, Business, or a related field
Minimum 3 years of experience in purchase order execution, preferably in a manufacturing or distribution environment
Strong working knowledge of systems (Oracle, o9, iSupplier) and proficiency in MS Office
Excellent organizational, prioritization, and problem-solving skills
Strong communication and interpersonal skills, with a proven ability to collaborate effectively with internal and external stakeholders
High degree of accountability and a track record of delivering results