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The Purchase Ledger controller is responsible for managing the company’s financial transactions, ensuring that invoices are accurately recorded, approved, and paid on time. This role is crucial for maintaining strong vendor relationships and upholding financial transparency. The position requires attention to detail and good organisational skills in a fast paced, deadline-driven environment. The role involves working closely with internal and external stakeholders at all levels, including overseas contacts, and maintaining positive supplier relationships through regular communication. The Purchase Ledger Controller must strictly adhere to group requirements regarding new supplier acceptance, supplier profile creation, and supplier payment procedures.
Job Responsibility:
Invoice Management Preparing and processing high volumes of invoices across multi databases
Verifying, processing and recording invoices to ensure they match purchase orders and receipts preventing duplicate or unauthorised payments
Payment Processing Schedule weekly payments, ensuring that all financial obligations are met on time to maintain vendor trust and credibility
Manage bank balances and accounts - ensuring sufficient currency in each account for payment runs, daily cash receipt management
Assist in weekly cashflow forecasting
Monitor AP aging and resolve discrepancies to ensure timely payments and avoid late fees
Maintain positive relationships with vendors and respond to enquiries professionally, resolving invoices discrepancies, payment issues, vendor disputes in a timely manner
Request and review monthly statement of accounts for all vendors
Support purchase order approvals and compliance with authorization thresholds
Management of the accounts inbox
Assist in leading and developing accounts payable function
Establish and enforce standard operating procedures (SOPs) to improve efficiency and accuracy
Support internal and external audits by providing documentation and explanations
Support month end and year end close processes
Requirements:
Proven experience in accounts payable /Finance role is essential
Experience in working under multi-company environment would be an advantage
Proficient in Microsoft Office applications - with strong Excel skills
Proficient in accounting systems (e.g., SAP, Oracle, or similar)
Knowledge of accounting principles and AP best practices
Familiar with accounts reconciliation
Strong attention to detail with a dedication to accuracy
Excellent verbal and written communication skills, with leadership ability
Ability to analyse large sets of data and work in a fast-paced environment, with ability to under pressure
Collaborative team player
Commercially aware, with a strong grasp of the bigger picture
What we offer:
Competitive salary with annual salary reviews
25 days holiday per annum, increasing to 27 days after 3 years’ service and 30 days after 5 years’ service
Extensive benefits programme including buying additional holiday, medical cash plan, access to mental health support and many other benefits
Flexible hours and work from home available to all staff
Great learning and development and progression opportunities
Yearly bonus structure (based on company targets)
Enhanced Maternity and Paternity Leave
Generous Company Sick Pay
Pension Scheme Contribution
Solent social events run by our inhouse Social Team