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We are looking for a skilled and proactive Public Works Project Assistant to join our team in Cerritos, California. This Contract-to-Permanent position involves providing advanced administrative support and assisting in the coordination of projects within the government sector. The ideal candidate will have a strong background in administrative tasks, excellent organizational skills, and the ability to handle complex assignments with minimal supervision.
Job Responsibility:
Provide advanced administrative support to ensure the efficient operation of the Public Works department
Coordinate and organize resources for special projects, ensuring timely implementation and completion
Prepare, develop, and maintain a variety of departmental documents, reports, records, and correspondence
Monitor department budgets and expenditures, ensuring accuracy and compliance with guidelines
Collect, analyze, and integrate data from multiple databases using various software programs
Assist in drafting correspondence, meeting agendas, and detailed minutes
Manage calendars and schedules, coordinating meetings and appointments effectively
Deliver high-quality customer service at public counters and address inquiries with professionalism
Support compliance with city policies and regulatory requirements
Perform related duties as required to support department goals
Requirements:
Minimum of 1 year of experience in administrative support or a related role
Proficient in receptionist duties, including handling inquiries and managing phone calls with attention to detail and proper etiquette
Strong skills in administrative assistance and office management
Demonstrated ability to manage records, data entry, and document preparation accurately
Excellent written and verbal communication skills
Proven ability to analyze and organize information using software tools
Familiarity with budgeting and purchasing processes is preferred
Ability to work independently and prioritize tasks effectively
What we offer:
medical, vision, dental, and life and disability insurance