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Robert Half Logo Robert Half · Legal

Public Records Act Specialist

United States, Oakland · Job Posted June 29, 2026
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Job Description

We are partnering with a California university on an urgent maternity leave coverage need for an experienced Public Records Act Specialist to support its Records and Information Management team through approximately mid-November 2026. This individual will step into an active public records compliance function and play a key role in managing California Public Records Act (CPRA) and Information Practices Act (IPA) requests involving research records, patient information, personnel matters, litigation-related materials, media inquiries, and other sensitive institutional records. This is a highly independent role requiring a strong understanding of California public records laws, statutory response requirements, exemption analysis, legal review, and redaction practices. The successful candidate will be comfortable managing requests through completion, exercising independent judgment regarding disclosure obligations, communicating with requestors and internal stakeholders, and ensuring timely, compliant responses to sensitive and complex records requests.

Job Responsibility

  • Manage California Public Records Act (CPRA) and Information Practices Act (IPA) requests from intake through response and closure
  • Assess, organize, and track active public records requests while maintaining accurate documentation and reporting
  • Identify and prioritize high-risk, time-sensitive, or complex requests
  • Review records for responsiveness, confidentiality concerns, privilege issues, HIPAA considerations, and applicable statutory exemptions
  • Perform document redactions and quality control review using eDiscovery and document review tools
  • Draft and assist with required communications, including acknowledgment letters, response letters, and statutory deadline communications
  • Collaborate with legal, compliance, records management, research, healthcare, and administrative stakeholders to collect responsive records
  • Apply independent judgment when evaluating disclosure obligations and exemption applicability
  • Support ongoing records management and compliance initiatives during maternity leave coverage

Requirements

  • Minimum 3 years of direct California Public Records Act (CPRA) and/or Information Practices Act (IPA) experience
  • Experience independently managing CPRA/IPA requests from intake through response and closure
  • Experience reviewing records, applying statutory exemptions, making disclosure determinations, and performing redactions
  • Experience drafting or coordinating public records responses and communicating with requestors regarding records requests
  • Experience handling sensitive records involving personnel matters, healthcare information, research records, litigation matters, confidential information, or privileged materials
  • Working knowledge of California Public Records Act response requirements, statutory deadlines, and compliance obligations
  • Experience working within a California public agency, university, healthcare system, county, city, or other environment subject to California public records laws
  • Ability to independently prioritize and manage multiple active requests in a high-volume environment with minimal supervision

Nice to have

  • Experience using Logikcull, Relativity, Exterro, Adobe Acrobat Pro, or similar document review and redaction platforms
  • Attorney, paralegal, records management, information governance, compliance, or public records background

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
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