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Robert Half Logo Robert Half · Legal

Public Entity Legal Assistant

United States, Pasadena · Job Posted May 27, 2026
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Job Description

We are looking for a detail-oriented Public Entity Legal Assistant to provide high-level administrative and legal support within the Hearings Division of a newly established department in Pasadena, California. This Long-term Contract opportunity is well suited for someone who can manage sensitive matters with discretion while supporting hearing-related operations in a public sector legal environment. The role calls for strong communication, sound judgment, and the ability to stay organized while coordinating calendars, filings, and hearing documentation.

Job Responsibility

  • Provide day-to-day legal administrative support to the Senior Hearing Officer and assist with the efficient operation of hearing-related activities
  • Coordinate schedules, maintain legal calendars, and track important deadlines for hearings, meetings, and related proceedings
  • Prepare, review, and organize legal documents, correspondence, agendas, and supporting materials for administrative hearings and meetings
  • File documents through electronic filing systems and ensure submissions are completed accurately and within required timeframes
  • Attend hearings and meetings as needed, capture clear meeting notes, and help maintain complete and well-organized records
  • Communicate professionally with internal staff, external parties, and members of the public while handling sensitive or confidential matters with tact
  • Support case and document management activities by maintaining files, monitoring status updates, and assisting with administrative processes tied to legal proceedings

Requirements

  • At least 3 years of recent experience in a law office or similar legal support environment
  • Working knowledge of court calendaring, legal filings, and administrative or court hearing procedures
  • Experience with electronic filing, court-related documentation, and general legal administrative practices
  • Strong organizational skills with the ability to manage multiple deadlines and shifting priorities effectively
  • Excellent verbal and written communication skills, along with a detail-oriented and diplomatic approach
  • Ability to handle confidential information with discretion and exercise sound judgment in sensitive situations
  • Proficiency in preparing meeting agendas, documenting minutes, and supporting hearing or litigation-related workflows

What we offer

  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life and disability insurance
  • 401(k) plan
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