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Proposals Team Leader

Australia, St. Leonards · Job Posted May 31, 2026
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Job Description

We are seeking a Proposals Team Leader to lead proposals and fee submissions for the Buildings business in Sydney. The role is responsible for writing proposal / fee submissions and having accountability for local marketing activities, Pipeline data accuracy and project write-ups. We're looking for a Proposal Team Lead with strong proposal writing and team leadership experience to join our team. This role offers the opportunity to work in a skilled team of proposals coordinators and engineers to produce high quality proposals / fee estimates, and other business development materials, and client deliverable in a timely and efficient manner.

Job Responsibility

  • Lead and coordinate proposal and fee submissions across the Building Group in New South Wales
  • Ensure proposals meet quality, compliance, branding, and client requirements
  • Manage proposal timelines, contributors, reviews, and approvals
  • Drive continuous improvement of proposal quality, templates, and processes
  • Act as the primary interface between the Australian business and the Pune proposals team
  • Allocate and prioritise proposal support based on deadlines and strategic importance
  • Provide clear briefs, win themes, differentiators, and client context
  • Monitor workloads, milestones, and quality reviews
  • escalate as required
  • Support maintenance of centralised proposal trackers and reporting
  • Maintain consistency with Stantec brand, style guides, and QA requirements
  • Minimise errors through structured reviews and quality control
  • Facilitate knowledge sharing and best-practice collaboration across offices
  • Build strong working relationships with team leaders, managers, and business leaders
  • Support local marketing activities, pipeline accuracy, and project write-ups
  • Assist with tender portal monitoring and annual subscription renewals
  • Contribute to team culture, engagement, and continuous improvement initiatives

Requirements

  • Tertiary qualification in a relevant discipline or equivalent experience
  • Experience in an engineering consultancy, construction, or design environment is preferred
  • Strong proposal writing, coordination, and leadership capability
  • High attention to detail with a strong quality and compliance mindset
  • Ability to manage competing priorities and add value to business outcomes
  • Advanced AI, MS Word and PowerPoint skills
  • Positive, proactive, and collaborative approach

What we offer

  • Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment
  • Option to purchase up to 4 weeks additional leave
  • Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
  • Mentoring for your own development and the opportunity to mentor others
  • Professional Memberships
  • Salary Continuance Insurance (SCI)
  • Mental Health, Employee Assistance Program and Wellbeing Programs
  • Service Recognition Awards

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