Proposals Manager Job at Scale (Washington)

Job Description

Scale is a rapidly growing, venture-backed startup that is changing the way organizations around the world build AI applications. We are looking for a highly driven and operationally focused Proposals Manager to support our growing Public Sector business, with a particular focus on delivering AI/ML solutions to the U.S. Federal Government. This position requires a self-motivated, independent operator who is deeply analytical, hands-on, and able to thrive in a rapidly changing, high-stakes environment. You must be comfortable taking ownership of your work and driving initiatives forward with exceptional written communication skills.

Job Responsibility

Manage the end-to-end proposal development process for U.S. Federal opportunities, including RFPs, RFIs, BAAs, and unsolicited proposals.
Drive the creation of compelling, compliant, and customer-focused proposal narratives that clearly articulate Scale’s technical solutions, differentiators, and value.
Collaborate with GTM, engineering, product, security, and legal teams to gather technical inputs and translate them into accessible proposal language.
Ensure compliance with Federal Acquisition Regulations (FAR/DFARS), solicitation requirements, and agency-specific guidelines.
Develop and manage proposal schedules, assignments, and workflows to ensure timely submission of high-quality responses.
Maintain and expand a reusable library of proposal content, past performance references, resumes, and templates to streamline future responses.
Coordinate and facilitate color team reviews, compliance checks, and executive approvals.
Track and analyze win/loss outcomes, capturing lessons learned to improve future proposal strategy and execution.

Requirements

3–6+ years of experience in Federal proposals management, ideally with technology, defense, or AI/ML organizations.
Eligible for a U.S. Top Secret security clearance.
Proven ability to lead complex, deadline-driven proposals in compliance with government solicitation requirements.
Demonstrated ability to manage multiple concurrent proposals under tight deadlines with strong organizational and project management skills.
Exceptional writing, editing, and storytelling skills, with the ability to simplify complex technical information for diverse audiences.
Strong knowledge of government contracting processes, FAR/DFARS compliance, and proposal best practices (Shipley or equivalent).
Experience collaborating cross-functionally with sales, technical, and executive stakeholders.
Strong attention to detail and ability to manage compliance matrices, checklists, and review cycles.

Nice to have

Prior experience supporting proposals for AI/ML, data science, cloud, or advanced technology offerings.
Familiarity with government acquisition pathways such as OTAs, SBIRs, BAAs, and IDIQ task orders.
Active U.S. security clearance (Secret or higher).
Experience in a startup or high-growth environment.

What we offer

equity based compensation
comprehensive health, dental and vision coverage
retirement benefits
learning and development stipend
generous PTO
commuter stipend

Scale - All Job Offers

Select Country

Proposals Manager

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?

Proposals Manager

Senior Proposal Manager

Proposal Manager, Defense

Proposal Manager

Proposal and Partnership Manager

Temp Proposals Manager

Pre-Sales Coordinator / Proposal Manager

Solution architect

Proposal Manager

Our AI answers in your language