Proposal Specialist Job at CEC (Oklahoma City, Tulsa)

Job Description

CEC is a privately-held engineering firm, serving both public entities and private developers. We offer extensive services, which allow us to be involved with projects from conception to design, to construction. Our focus is to eliminate aging infrastructure and drive community growth through innovative and collaborative engineering design. CEC is a Top Workplace that offers excellent benefits, professional development and growth opportunities for employees.

Job Responsibility

Collaborates closely with the Proposal Team Leader to develop high quality proposals, letters of interest (LOIs), and statements of qualifications (SOQs), working with technical and senior staff to draft, edit, format, and finalize content
Creates and produces client interview and pursuit-related presentations, ensuring messaging, visuals, and formatting align with firm standards and pursuit strategies
Writes, edits, tailors, and researches non-technical proposal sections, ensuring compliance with solicitation requirements and firm messaging
Proactively identifies risks, gaps, or compliance issues within proposal content
communicates concerns and recommends solutions to proposal leadership
Manages assigned proposal components independently, including schedules, workflows, and deliverables, to ensure timely and compliant submissions
Gathers, maintains, and updates marketing and pursuit content such as staff resumes, project descriptions, project statistics, research briefs, and other marketing materials
Researches, solicits, and coordinates information from external partners, subconsultants, and internal contributors for inclusion in proposal and presentation materials
Independently coordinates with graphic designers, editors, production staff, and reprographics vendors to support proposal execution and production
Maintains and updates content within marketing and CRM databases to support proposals, presentations, and business development efforts
Supports additional marketing and business development initiatives as needed
Participates in proactive team efforts to achieve departmental and company goals
Complies with all safety policies, practices, and procedures

Requirements

Bachelor’s degree from four-year college or university with concentration in Marketing, Communications, Journalism, English, or other related field
Minimum two years’ related experience in communications or marketing with direct architectural, engineering or construction (AEC) industry preferred
Highly proficient in Adobe InDesign, Photoshop, and Acrobat
Advanced experience with Microsoft Word, Excel, PowerPoint, and Outlook
Experience with Prezi preferred but not required
Experience managing and editing content within databases
familiarity with CRM platforms. Unanet (Cosential) preferred
Ability to develop written and oral communications that clearly explain technical concepts, using easy to understand language and graphics
Ability to manage time and resources to produce and deliver project assignments under strict deadlines
English language skills: ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write content, copy, reports, and correspondence. Ability to effectively present information and respond to questions from groups of managers, employees, clients, and the public
Mathematical skills: ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
ability to compute rate, ratio, and percent and to draw and interpret graphs
Reasoning skills: ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations
Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc. Knowledge of Adobe Creative Cloud and Microsoft Excel, PowerPoint, Word, and Outlook preferred
Organizational skills: ability to prioritize and organize tasks
ability to handle multiple tasks simultaneously
ability to handle multiple projects simultaneously
Remote connectivity device (e.g., smart phone, tablet, etc.) with data plan sufficient for company requirements, including multi-factor authentication, time and mileage tracking, expense reimbursement, e-mail, and virtual communications
Sedentary physical activity performing non-strenuous daily activities of an administrative nature
Manual dexterity sufficient to reach/handle items, work with the fingers, and perceive attributes of objects and materials
Ability to sit up to eight hours per day
Ability to manipulate computer mouse up to eight hours per day
Ability to see clearly 20 inches or less and 20 feet or more
ability to identify and distinguish colors
ability to adjust focus

Nice to have

Experience with Prezi
Familiarity with CRM platforms
Unanet (Cosential) preferred
Knowledge of Adobe Creative Cloud

What we offer

Excellent benefits
Professional development
Growth opportunities
Alternative schedule and/or telecommuting after 90 days

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