Proposal Specialist Job at Everlaw

Proposal Specialist

Everlaw

Location:
United States

Category:
Sales

Contract Type:
Not provided

Salary:

42.79 - 53.85 USD / Hour

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Job Description:

We are seeking a Proposal Specialist who will own the day‑to‑day project management and process execution of our RFP, RFI, and related questionnaire responses, with a particular focus on public sector and complex private‑sector deals. You’ll coordinate cross‑functional contributors, manage timelines and dependencies, and ensure high‑quality, compliant, and on‑brand responses go out the door on time.

Job Responsibility:

Own end‑to‑end RFx project management: Manage each assigned RFx (RFPs, RFIs, security & AI questionnaires, vendor assessments, etc.) as a discrete project, from intake through submission
Drive a scalable, high‑quality proposal process: Develop and keep updated
templates, proposal outlines, compliance matrices, and schedules to facilitate the proposal development process and meet submission deadlines
Leverage and optimize AI and proposal tools: Use SiftHub and similar tools to generate first‑pass responses, manage RFx matrices, and perform compliance checks
Coordinate stakeholders: Partner with internal and external stakeholders to draft, route, and refine responses to detailed client deliverables
Enable cross‑functional collaboration: Collaborate closely with account executives, solutions architects, and other stakeholders to align proposal strategy, tailor messaging to the client’s use case
Continuously improve how we work: Stay informed about industry trends in proposal management, public sector procurement, and legal tech / AI, sharing relevant insights with the team

Requirements:

1–3 years of experience in a project‑oriented, multi‑stakeholder environment role such as proposals, project management, sales operations, consulting, legal operations, technical writing, or a similar field
Highly organized and process‑driven, comfortable managing multiple concurrent projects, deadlines, and stakeholders
Excellent writing, editing, and proofreading skills, with the ability to turn complex technical and legal information into clear, concise, and persuasive responses
Curious and comfortable with technology and AI, eager to experiment with tools like SiftHub, Gemini, and other AI assistants
Enjoy working cross‑functionally, building strong relationships with sales, solutions architecture, security & trust, legal, product, and finance
Comfortable pushing back or asking clarifying questions when requests are unclear, incomplete, or risk over‑commitment
Authorized to work in the United States

Nice to have:

Experience with proposal management software such as SiftHub, Responsive, Loopio, or similar tools
Exposure to public sector procurement (federal, state, or local government), including familiarity with RFP/RFI structures and evaluation criteria
Background or strong interest in AI, data privacy, or security as they relate to SaaS platforms
Direct RFx experience

What we offer:

Equity program
401(k) retirement plan with company matching
Health, dental, and vision
Flexible Spending Accounts for health and dependent care expenses
Paid parental leave and approximately 10 days (80 hours) per year of sick leave
Seventeen paid vacation days plus 11 federal holidays
Membership to Modern Health to help employees prioritize mental health and wellness
Annual allocation for Learning & Development opportunities and applicable professional membership dues
Company-sponsored life and disability insurance
Work in our downtown Washington D.C. or midtown New York City office
Flexible work-from-home days on Tuesdays and Fridays
Monthly home internet reimbursement
Select your preference of hardware (Mac or PC) and customize your desk setup
Enjoy a wide variety of snacks and beverages in the office
Bond over company-wide out-of-the-box events and fun activities with your team
Time off for company-sponsored volunteer events and 4 paid hours per quarter to volunteer at a charitable organization of your choice

Additional Information:

Job Posted:
February 08, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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