Proposal Specialist

• Translate proposal vision and strategy into compelling, brand-compliant layouts using InDesign
• Lead proposal efforts from kickoff through submission, including planning meetings and schedules
• Develop and manage proposal responsibility matrices, outlines, and timelines
• Create and evaluate proposal narratives for relevance, clarity, and compliance
• Collaborate with internal and remote stakeholders to ensure timely delivery of content
• Produce high-quality graphics and visual content through strategic image selection and design
• Proofread, edit, and refine content to ensure error-free, compliant submissions with a consistent voice
• Identify process gaps and recommend improvements to enhance pursuit efficiency
• Mentor proposal coordinators on proposal best practices and technical layout skills
• Coordinate interview materials, presentations, and preparation workshops as required

• Postsecondary degree or diploma in Marketing, Communications, Journalism, or a related field
• 3+ years of progressive experience as a Proposal Coordinator or Proposal Specialist
• Experience managing and writing sections of complex proposals
• Intermediate InDesign skills and strong proficiency with Adobe Creative Cloud (Photoshop, Illustrator, InDesign, PowerPoint)
• Solid understanding of proposal fundamentals, best practices, and pursuit strategy
• Experience within the A/E/C industry (Architecture, Engineering, Construction) is highly preferred
• Strong business acumen with knowledge of construction processes, delivery models, and contract types
• Excellent interpersonal and collaboration skills, with the ability to work diplomatically across teams

APMP Foundation, CPSM, SMPS, or equivalent certification is considered an asset

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