CrawlJobs Logo
Aquent Logo Aquent · -

Proposal Specialist

United States, Dallas 70000.00 - 80000.00 USD / Year · Job Posted January 16, 2026
Apply Position
Job Link Share

Job Description

The Proposal Specialist plays a key role in the development and coordination of prequalification and bid proposal packages. This position involves managing documentation, organizing project materials, and supporting both internal and external communications to ensure timely and high-quality submissions.

Job Responsibility

  • Prepare and submit prequalification and bid proposal packages as requested
  • Establish and maintain file structures for project-specific Requests for Qualifications (RFQs) and bid proposals
  • Manage all client-provided RFQ documents, company responses, and final submission materials
  • Oversee proposal preparation, including scope details, resumes, project lists, organizational charts, and supporting collateral
  • Assist in developing deliverable lists, timelines, submission requirements, and coordination responsibilities
  • Collaborate with internal teams to design and develop PowerPoint presentations and proposal content
  • Work closely with the marketing team to implement tools and procedures ensuring consistent project documentation standards
  • Compile and maintain project data for use in press releases, project profiles, case studies, and web or print materials
  • Support coordination of media opportunities and trade show schedules with marketing staff

Requirements

  • Bachelor’s degree in English, Marketing, Communications, or related field, or equivalent experience
  • Minimum 2-3 years of experience writing, editing, and preparing proposals or technical documentation
  • Strong proficiency in Adobe Creative Suite
  • InDesign experience required
  • Proficiency in MS Office and MS Visio
  • Excellent project management and time management skills with the ability to meet deadlines
  • Strong communication, writing, and proofreading skills
  • Ability to multitask and prioritize effectively

Nice to have

  • Project management experience preferred
  • Experience with Unanet or Asana is a plus
  • Background in service or construction industries preferred
  • Construction, engineering, or architechture proposal experience preferred

What we offer

  • 401(k) plan with generous company match and immediate vesting
  • Comprehensive medical, dental, and vision insurance
  • Annual performance-based bonus program
  • Life and AD&D insurance, with voluntary coverage options
  • Short- and long-term disability insurance
  • Pre-tax flexible spending plans (health and dependent care)
  • Paid parental leave, holidays, vacation, and personal time
  • Professional development opportunities and membership support
  • Employee wellness programs
Aquent - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Proposal Specialist

8 matching positions

Proposal Specialist

You'll join our client as a Proposal Specialist, an on-site role based in South ...
Location
Location
United States , Duncan
Salary
Salary:
Not provided
vankaizen.com Logo
Van Kaizen
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in engineering, business or a related field from an accredited university or college
  • 3+ years of experience in tender/bids, business development and/or commercial responsibility, ideally in rail market and/or OEM suppliers
Job Responsibility
Job Responsibility
  • Analyze a customer's RFQ package including Terms and Conditions comparison against a delegated mandate
  • Interface with KAM (Key Account Manager) to understand better customer's needs and translate it into an Offer
  • Prepare a Deck for Tender review with Offer's financials, costs roll-up and price bridge (benefiting from historical data analysis)
  • Support pricing activities by working with the Pricing Manager and/or Customer Service Representatives to ensure bids are priced to win while meeting financial objectives
  • Prepare a Commercial Statement
  • Support Cost Estimation activities in preparing cost roll-ups to support proposal activities
  • Actively participate on customer's call to support commercial team
  • Fulltime
Read More
Arrow Right

Proposal Specialist

CEC is a privately-held engineering firm, serving both public entities and priva...
Location
Location
United States , Oklahoma City, Tulsa
Salary
Salary:
Not provided
connectcec.com Logo
CEC
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree from four-year college or university with concentration in Marketing, Communications, Journalism, English, or other related field
  • Minimum two years’ related experience in communications or marketing with direct architectural, engineering or construction (AEC) industry preferred
  • Highly proficient in Adobe InDesign, Photoshop, and Acrobat
  • Advanced experience with Microsoft Word, Excel, PowerPoint, and Outlook
  • Experience with Prezi preferred but not required
  • Experience managing and editing content within databases
  • familiarity with CRM platforms. Unanet (Cosential) preferred
  • Ability to develop written and oral communications that clearly explain technical concepts, using easy to understand language and graphics
  • Ability to manage time and resources to produce and deliver project assignments under strict deadlines
  • English language skills: ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write content, copy, reports, and correspondence. Ability to effectively present information and respond to questions from groups of managers, employees, clients, and the public
Job Responsibility
Job Responsibility
  • Collaborates closely with the Proposal Team Leader to develop high quality proposals, letters of interest (LOIs), and statements of qualifications (SOQs), working with technical and senior staff to draft, edit, format, and finalize content
  • Creates and produces client interview and pursuit-related presentations, ensuring messaging, visuals, and formatting align with firm standards and pursuit strategies
  • Writes, edits, tailors, and researches non-technical proposal sections, ensuring compliance with solicitation requirements and firm messaging
  • Proactively identifies risks, gaps, or compliance issues within proposal content
  • communicates concerns and recommends solutions to proposal leadership
  • Manages assigned proposal components independently, including schedules, workflows, and deliverables, to ensure timely and compliant submissions
  • Gathers, maintains, and updates marketing and pursuit content such as staff resumes, project descriptions, project statistics, research briefs, and other marketing materials
  • Researches, solicits, and coordinates information from external partners, subconsultants, and internal contributors for inclusion in proposal and presentation materials
  • Independently coordinates with graphic designers, editors, production staff, and reprographics vendors to support proposal execution and production
  • Maintains and updates content within marketing and CRM databases to support proposals, presentations, and business development efforts
What we offer
What we offer
  • Excellent benefits
  • Professional development
  • Growth opportunities
  • Alternative schedule and/or telecommuting after 90 days
  • Fulltime
Read More
Arrow Right

Proposal Specialist

You’ll play a key role in winning and retaining business for Vodafone—right at t...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
vodafone.com Logo
Vodafone
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience (typically 3+ years) in bid management or proposal writing
  • Strong track record of creating persuasive, customer-centric bid content
  • Good understanding of bid formats such as RFPs, RFQs, and RFIs
  • Excellent written and verbal communication skills, with the ability to clearly articulate value propositions
  • Strong attention to detail, with meticulous proofreading and quality control skills
  • Ability to translate complex solutions into clear, compelling customer benefits
  • Experience working collaboratively across multiple functions and stakeholders
  • Commercially aware, with the ability to identify and articulate win themes
  • Good project management skills, able to manage multiple deadlines in a fast-paced environment
  • Familiarity with bid methodologies (e.g., Shipley) is advantageous
Job Responsibility
Job Responsibility
  • Manage end-to-end proposal development, ensuring timely delivery of high-quality, customer-focused submissions
  • Plan and coordinate multiple bids simultaneously, aligning with governance, timelines, and cross-functional inputs
  • Create, edit, and refine compelling proposal content that clearly translates Vodafone solutions into customer value
  • Collaborate with Sales, Product, Finance, Legal, Technology, and other teams to gather inputs and shape winning responses
  • Lead storyboard sessions and guide stakeholders on response structure, messaging, and win themes
  • Drive proposal reviews (including red/gold reviews), incorporating feedback to strengthen submissions
  • Maintain and continuously improve the content library, ensuring reuse of best-in-class materials
  • Analyse bid performance and metrics, capturing lessons learned to enhance future success
  • Conduct market research to support bid strategy and solution positioning
  • Build strong relationships with subject matter experts and contribute to a culture of continuous learning and improvement
What we offer
What we offer
  • Excellent basic salary plus bonus and Vodafone benefits
  • up to 28 days off plus bank holidays
  • paid time for charity work
  • discounts
  • vouchers
  • pension plan
  • learning tools
  • parental leave policies
  • Fulltime
Read More
Arrow Right

Proposal Specialist

We are looking for a Proposal Specialist to support a Contract opportunity withi...
Location
Location
United States , Minneapolis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience in proposal writing and proposal development, particularly for formal RFP responses
  • Strong ability to translate technical or operational information into clear, persuasive written content
  • Experience coordinating with cross-functional teams and managing multiple proposal deadlines at once
  • Excellent editing, proofreading, and document organization skills with close attention to detail
  • Ability to interpret solicitation requirements and produce compliant, well-structured submissions
  • Strong communication and collaboration skills when working with leadership, operations, and subject matter experts
  • Proficiency in developing high-quality proposal documents within a deadline-driven environment
Job Responsibility
Job Responsibility
  • Lead the end-to-end preparation of proposal responses, from initial planning through final submission, ensuring deadlines and quality standards are met
  • Partner with subject matter experts, operational teams, and leadership stakeholders to gather content and align each response with client expectations
  • Write and refine persuasive proposal narratives that clearly communicate technical capabilities, differentiators, and value to prospective clients
  • Organize proposal schedules, review cycles, and submission requirements to keep complex pursuits moving efficiently
  • Tailor response materials for opportunities across sectors such as transportation, industrial and manufacturing, buildings and sites, and water
  • Maintain strong working relationships with internal contributors to improve collaboration, content development, and overall proposal quality
  • Review requests for proposals and related documents to identify compliance needs, response themes, and strategic messaging priorities
  • Support the continuous improvement of proposal content and processes by helping standardize effective approaches and reusable materials
What we offer
What we offer
  • medical, vision, dental, life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Proposal Specialist

Wood Rodgers, a leading engineering consulting firm, is hiring a Proposal Specia...
Location
Location
United States , Sacramento
Salary
Salary:
33.00 - 41.00 USD / Hour
woodrodgers.com Logo
Wood Rodgers
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in marketing, Business, or related field
  • Minimum 3 years of proposal marketing experience within the AEC industry
  • Proficient in MS Office and Adobe Creative Cloud, particularly InDesign
  • Hands-on experience with Customer Relationship Management Systems
  • Proficient in digital marketing tools and platforms
  • Excellent organizational skills with the ability to handle multiple tasks and meet deadlines
  • Proactive and forward-thinking approach to tasks
  • Excellent written and verbal communication skills
  • Proficient in creative and graphic design, with a keen eye for detail
  • Demonstrates understanding of market and technical proposals
Job Responsibility
Job Responsibility
  • Lead the development and production of competitive proposals and support business development activities at varying levels
  • Take direction from the Team Lead in pursuit processes and follow quality assurance procedures for document production
  • Conduct pursuit capture planning and proposal coordination meetings with technical teams
  • Conceptualize, research and produce marketing materials, proposals, and presentations
  • Develop and coordinate graphics
  • Write non-technical text and edit and proofread marketing collateral
  • Provide storyboarding and message development for proposals
  • Ensure the timely production and high-quality execution of marketing deliverables and communications
What we offer
What we offer
  • mileage/travel reimbursement
  • A Unique Culture
  • Teamwork
  • Learning + Development
  • leadership development programs
  • goal setting
  • mentorship
  • Fulltime
Read More
Arrow Right

Proposal Specialist

Lead the development and production of competitive proposals and support busines...
Location
Location
United States , Reno
Salary
Salary:
33.00 - 41.00 USD / Hour
woodrodgers.com Logo
Wood Rodgers
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in marketing, Business, or related field
  • Minimum 3 years of proposal marketing experience within the AEC industry
  • Proficient in MS Office and Adobe Creative Cloud, particularly InDesign
  • Hands-on experience with Customer Relationship Management Systems
  • Proficient in digital marketing tools and platforms
  • Excellent organizational skills with the ability to handle multiple tasks and meet deadlines
  • Proactive and forward-thinking approach to tasks
  • Excellent written and verbal communication skills
  • Proficient in creative and graphic design, with a keen eye for detail
  • Demonstrates understanding of market and technical proposals
Job Responsibility
Job Responsibility
  • Lead the development and production of competitive proposals and support business development activities at varying levels
  • Take direction from the Team Lead in pursuit processes and follow quality assurance procedures for document production
  • Conduct pursuit capture planning and proposal coordination meetings with technical teams
  • Conceptualize, research and produce marketing materials, proposals, and presentations
  • Develop and coordinate graphics
  • Write non-technical text and edit and proofread marketing collateral
  • Provide storyboarding and message development for proposals
  • Ensure the timely production and high-quality execution of marketing deliverables and communications
What we offer
What we offer
  • A Unique Culture
  • Teamwork
  • Learning + Development
  • leadership development programs
  • goal setting
  • mentorship
  • mileage/travel reimbursement
  • Fulltime
Read More
Arrow Right

Proposal Specialist

Wood Rodgers, a leading engineering consulting firm, is hiring a Proposal Specia...
Location
Location
United States , Roseville
Salary
Salary:
33.00 - 41.00 USD / Hour
woodrodgers.com Logo
Wood Rodgers
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in marketing, Business, or related field
  • Minimum 3 years of proposal marketing experience within the AEC industry
  • Proficient in MS Office and Adobe Creative Cloud, particularly InDesign
  • Hands-on experience with Customer Relationship Management Systems
  • Proficient in digital marketing tools and platforms
  • Excellent organizational skills with the ability to handle multiple tasks and meet deadlines
  • Proactive and forward-thinking approach to tasks
  • Excellent written and verbal communication skills
  • Proficient in creative and graphic design, with a keen eye for detail
  • Demonstrates understanding of market and technical proposals
Job Responsibility
Job Responsibility
  • Lead the development and production of competitive proposals and support business development activities at varying levels
  • Take direction from the Team Lead in pursuit processes and follow quality assurance procedures for document production
  • Conduct pursuit capture planning and proposal coordination meetings with technical teams
  • Conceptualize, research and produce marketing materials, proposals, and presentations
  • Develop and coordinate graphics
  • Write non-technical text and edit and proofread marketing collateral
  • Provide storyboarding and message development for proposals
  • Ensure the timely production and high-quality execution of marketing deliverables and communications
What we offer
What we offer
  • A Unique Culture
  • Surprise days off
  • Mileage/travel reimbursement
  • Learning + Development
  • Mentorship
  • Fulltime
Read More
Arrow Right

Proposal Specialist

At Marmon Mok, design is about more than buildings. It’s about people, purpose, ...
Location
Location
United States , San Antonio
Salary
Salary:
Not provided
Marmon Mok Architecture
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s Degree in English, Marketing, Business, Liberal Arts, Journalism or Communications preferred
  • Minimum 3 years in architecture/engineering/construction industry
  • Proficiency in a wide range of software, including office productivity and design tools (e.g., Microsoft Office, Adobe Creative Suite – specifically InDesign and PowerPoint)
  • Experience using a CRM database preferred
  • Excellent organizational skills and the ability to handle multiple tasks simultaneously
  • Ability to meet strict deadlines and manage time effectively
  • Ability to work independently
  • Must be detail oriented
  • Excellent written and oral communication skills without relying on AI
Job Responsibility
Job Responsibility
  • Prepare and manage RFQ responses for prime and teamed opportunities, verifying that all minimum requirements are met
  • Lead team kick-off meetings, develop proposal outlines, capture technical information from subject matter experts while ensuring deadlines are met
  • Write, proofread, and edit cohesive proposal content without relying on AI
  • Collaborate with business development and technical leads to address client priorities and highlight firm differentiators in all materials
  • Support proposal submission logistics, including printing, production, and electronic submission when required
  • Complete all necessary proposal close-out activities, including filing, updates to marketing collateral, and maintaining proposal templates or boilerplate content
  • Support interview efforts as needed
  • Track and maintain information related to opportunities, clients, proposals and project using internal systems and tools
  • Assist with updating CRM with opportunities, client contacts and project information
  • Attend pre-proposal meetings as requested
What we offer
What we offer
  • Competitive salary and benefits package, plus a positive and empowering team-oriented culture
Read More
Arrow Right