Proposal Specialist Job at Aquent (Dallas)

Proposal Specialist

The Proposal Specialist plays a key role in Southland’s business development eff...

Location

United States , San Antonio

Salary:

80000.00 - 85000.00 USD / Year

Aquent

Expiration Date

Until further notice

Requirements

Bachelor’s degree in English, Marketing, Communications, or a related field — or equivalent work experience
Minimum 1-3 years of experience in proposal writing, editing, or technical documentation within a professional services environment
Proficiency in Adobe InDesign required
Excellent writing, editing, and proofreading skills with strong attention to detail
Proven ability to multi-task, prioritize, and meet deadlines in a fast-paced environment
Strong collaboration and customer service orientation
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Visio)

Job Responsibility

Develop and manage prequalification and bid proposal packages, ensuring timely and compliant submissions
Establish and maintain organized file structures for project-specific RFQs and proposal materials
Coordinate and manage all aspects of client-generated RFQs, internal responses, and final deliverables
Prepare proposal components, including scopes of work, resumes, project experience lists, org charts, and supporting materials
Collaborate with internal teams to define deliverable timelines, submission requirements, and responsibilities
Design and support PowerPoint presentations for business development and client meetings
Partner with Marketing to standardize templates, tools, and procedures that ensure consistency and compliance with Southland brand standards
Maintain project data and collateral, including information for press releases, project profiles, and case studies for print and web use
Coordinate with Marketing on media opportunities, trade show schedules, and content updates

Fulltime

Senior Marketing Proposal Specialist

The Senior Marketing Proposal Specialist serves as a strategic partner to market...

Location

United States , Portland

Salary:

Not provided

SERA Architects

Expiration Date

Until further notice

Requirements

BS or BA degree in Marketing, Journalism, Communications, or a related field preferred
Minimum of 5 years’ professional experience in the marketing, communication, or related professional services environment
Demonstrated success leading complex proposal efforts and client-facing communications
In-dept understanding of the A/E/C industry’s marketing best practices
Advanced proficiency in Adobe Creative Suites, Microsoft Office Suite, and Google Workspace
Exceptional writing, editing, and storytelling skills with the ability to adapt tone and messaging
Strong project management and organizational abilities, capable of managing multiple deadlines independently
Strategic thinker with demonstrated ability to set priorities and make decisions with minimal oversight
Excellent verbal and interpersonal communication skills
skilled at leading collaborative efforts

Job Responsibility

Partner and oversee pursuit strategy and execution for assigned market sectors, from initial opportunity identification through final submittal
Serve as the primary point for pursuits, including leading the process of producing statements of qualifications and proposals
In collaboration with pursuit champions, define strategy and creative ideas for innovative delivery and communications approaches
Develop, author, or edit content
Develop, format, and populate documents using inDesign, Google Slides, or other tools
Provide QA/QC
Ensure timely delivery and follow up communications
Lead and collaborate on interview preparation sessions, coaching teams for alignment, clarity, and message impact
Author and edit persuasive and well-structured proposal content
ensure messaging consistency across deliverables

Fulltime

Proposal Desk Specialist

The Proposal Desk Specialist plays a crucial role by overseeing the preparation,...

Location

United States , Montgomery

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A high school diploma or equivalent is required
A minimum of three years of relevant experience in bid, proposal, or sales coordination roles is preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong ability to work independently while managing competing demands in a dynamic environment
Exceptional writing, editing, and formatting skills, with a focus on document production
Analytical skills to interpret detailed information, compile numerical data, and extract actionable insights
Demonstrated ability to prioritize work tasks effectively to optimize time management and productivity
Detail-oriented with a commitment to producing high-quality, accurate work
Reliable, receptive to feedback, and consistently responsive in meeting organizational needs

Job Responsibility

Manage and coordinate the full lifecycle of bid submissions, ensuring timely delivery of proposals, tenders, and expressions of interest
Analyze bid documents, such as Requests for Proposals (RFPs) and Requests for Information (RFIs), to identify priorities and critical deadlines
Draft, refine, and format proposal content in alignment with established standards for quality and presentation
Prepare proposal materials, including statements of qualifications, templates, professional profiles, and case studies
Develop and maintain a centralized library of proposal-related assets, including approved content, templates, and resources
Collaborate with subject matter experts, sales representatives, and leaders to collect, review, and finalize substantive bid content
Simultaneously oversee multiple bid opportunities, prioritizing deliverables to ensure deadlines are consistently met
Proactively assess and refine proposal workflows to optimize efficiency and improve outcomes
Provide assistance with post-submission activities, such as addressing clarifications, delivering presentations, and participating in debrief sessions as needed
Perform additional duties as assigned by management

What we offer

Access to top jobs
Competitive compensation
Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training

MSP RFP Specialist

We are seeking an experienced MSP RFP Specialist to prepare high quality proposa...

Location

Salary:

Not provided

Zazz

Expiration Date

Until further notice

Requirements

4 to 5+ years of experience preparing MSP focused RFPs for US and/or Canadian public sector agencies
Must have worked at an MSP or IT managed services company
Strong experience writing technical and compliance content for MSP services (NOC, Helpdesk, Cybersecurity, Cloud, Device Management)
Hands on experience with procurement portals: SAM.gov, Merx, Buyandsell, Ariba, VendorLink, state portals
Ability to manage entire proposal lifecycle without supervision
Strong document formatting, organization, and compliance tracking
Excellent written English and ability to communicate complex MSP services clearly

Job Responsibility

Identify and qualify RFPs across US and Canadian government portals and enterprise procurement platforms
Prepare complete RFP responses including technical sections, compliance matrices, pricing inputs, and submission documents
Ensure strict adherence to formatting, compliance, and submission requirements for federal, state, provincial, and commercial bids
Manage submission portals such as SAM.gov, Merx, Buyandsell, Ariba, and state procurement systems
Coordinate with internal teams (MSP operations, cybersecurity, finance, leadership) only when specific inputs are required
Maintain complete document accuracy, version control, checklists, calendars, and deadline management
Deliver polished, compliant, and audit ready proposal packages on time

Fulltime

Sales Content & Knowledge Specialist

We’re looking for a strong writer and editor who’s passionate about crafting cle...

Location

United Kingdom

Salary:

Not provided

LHH

Expiration Date

Until further notice

Requirements

Strong experience writing and editing sales or proposal content (e.g. RFPs, pitch decks, client presentations)
Excellent written English with the ability to tailor messaging to different audiences and sales scenarios
Strong PowerPoint skills – ability to design and refine client-facing slides (not just internal decks)
Comfortable working with content management platforms such as Loopio, Seismic, or SharePoint
Ability to manage multiple content projects and deadlines in a fast-paced, global environment
Strong stakeholder collaboration skills – especially working with SMEs and senior sales leaders
Highly organized and detail-oriented, with good judgment around brand, tone, and message alignment

Job Responsibility

Write, edit, and refine persuasive sales content for use in proposals, presentations, RFPs, and other sales materials
Collaborate with SMEs and sales teams to gather input and shape compelling client-focused narratives
Maintain and update a central library of approved content using tools like Loopio, Seismic, and SharePoint
Evolve and enhance sales templates, decks, and visual toolkits to reflect current messaging and brand standards
Build and maintain a strong library of case studies and proof points across services, industries, and geographies
Provide editing, proofreading, and messaging feedback on live bid materials, ensuring consistency, clarity, and impact
Support quality control on key bids and sales presentations, reviewing structure, tone, and visual alignment
Train and coach internal sales and opportunity management teams on sales writing best practices (e.g. tone, structure, storytelling)
Upload and organize final content in internal platforms, ensuring materials are easy to find and use across global teams
Help communicate new content and updates to the broader sales organization to drive adoption

What we offer

Growth opportunities within a HR Solutions global leader
We prioritize learning to stay agile in an increasingly competitive business environment
We foster an open-minded environment where people spark new ideas and explore alternatives
Additional benefits including PTO, Paid Holidays, and more

Fulltime

Bid specialist

APMP-certified, SC-cleared bid specialist with over 26 years' experience support...

Location

United Kingdom , Waterlooville

Salary:

Not provided

Bid Solutions

Expiration Date

Until further notice

Requirements

APMP-certified
SC-cleared
Over 26 years' experience supporting bid, marketing, business development and technical publications teams
Proven success as a proposal editor and writer
Meticulous, detail-oriented professional with a strong work ethic and high standards
Delivers high-quality, error-free content to tight deadlines
Experienced in working in small and large bid teams, in highly regulated environments for complex £multi-million contracts, including global, joint venture and consortium bids
Writes and edits a variety of content, including case studies, marketing materials, press releases, award entries, reports, web pages, social media posts and internal / external communications

Marketing Specialist

In the Marketing Specialist role, you’ll assist with regional marketing efforts....

Location

United States , Pottsville; King of Prussia; Allentown

Salary:

Not provided

RimePro Inc

Expiration Date

Until further notice

Requirements

Bachelor’s or Associate’s in Marketing, Journalism, Business, English, or related field preferred
Strong graphic design capabilities and experience with Adobe Creative Suite, including InDesign, Illustrator, and Photoshop
Prior experience in the AEC industry is a plus
Strong organization skills with the ability to manage multiple projects and meet competing deadlines
Strong technical writing skills
Excellent communication and client relation skills
Ability to work independently and on a team
Demonstrate advanced use of Microsoft Office products

Job Responsibility

Collaborate with technical staff on proposal strategy and production
Assist with marketing efforts for the region
Assist with the pursuit research to support business development efforts
Contribute to the production of presentations, flyers, events, advertisements, and any other marketing collateral needed
Maintain current marketing assets filing system
Maintain and update information in Deltek Vantagepoint

What we offer

Insurance
Retirement plans
Wellness programs
Tuition reimbursement for job-related courses
Ongoing professional development through resources like Red Vector, LinkedIn Learning, technical team meetings, knowledge-sharing training sessions
Personalized training and career development plans
Funding for training, committee work, professional organization memberships, and licenses/certifications
Flexible work schedules and hours, including work-from-home options
Generous Paid Time Benefits (PTB)
Ten days of paid parental leave for birth, adoption, or foster placement

Fulltime

Valuations Manager

Act as the main client liaison between clients and Sotheby’s specialists for all...

Location

France , Paris

Salary:

Not provided

Sotheby's

Expiration Date

Until further notice

Requirements

Auctioneer degree and art education skills
At minimum 2 years of experience as generalist
Excellent communication, interpersonal and organisational skills
Great client skills
Fluency in English and an additional foreign language is a plus
High sense of confidentiality
Numerical, analytical and detail skills
High computer literacy
Flexible approach to working hours and being prepared to travel extensively in France and Europe as and when required
Able to work under pressure, keeping to tight deadlines

Job Responsibility

Oversee the entire valuation process: carry out pre-valuation visits, to assess the contents of properties, calculate fees, organize the correct team of specialists and valuers for client visits, write briefs, proofing and act as quality check before documents are sent to the client
Visiting clients in order to prepare draft and formal valuations for sale, insurance, tax and estate purposes
Preparing this work in the form of accurate and detailed cataloguing in a timely and efficient manner and to the highest technical standards
Maintaining the highest standards of integrity and trustworthiness and maintaining complete client confidentiality at all times
Liaising with the Expert Departments within Sotheby’s in order that valuations are produced to the highest standards of description and accuracy
Direct, manage and oversee the resulting multi-departmental consignments: supervise the labelling and shipment of property, liaise with specialists regarding sale dates, estimates, reserves, maintain all correspondence with clients and ensure correct payment is made
Act as the ‘glue’ holding together every aspect of the consignment pre- and post-sale process to ensure that all commitments and deadlines are met (both client and internal)
Direct and manage the consignment team throughout the proposal and pitch process in conjunction with senior business generators and/or the relationship manager
Review the commercial potential and sale opportunities of each valuation, discussing the best approach to take with the Department Head of Valuation & Collections, whether the valuation should be carried out or not and the approach to charges
Possess detailed knowledge of the correct principles to Sotheby’s valuations

Fulltime

Proposal Specialist

Aquent

Location:
United States , Dallas

Category:
-

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 16, 2026

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